3-RFP 720-2604 - Submission Instructions.pdf
PDF 117 KB Posted
- Attached to
- Claim Preparation Services
- Solicitation number
- 720-2604
- Issued by
- Texas
About this file
This document contains submission instructions for suppliers responding to RFP 720-2604 issued by the University of Texas System for Claim Preparation Services. The University of Texas System is soliciting proposals from qualified vendors to provide claims processing and insurance-related services. Suppliers must submit their responses through the Bonfire public portal located at https://utsystem.bonfirehub.com/opportunities/232659. The question period runs from April 20, 2026 at 5:00 PM CDT through May 1, 2026 at 5:00 PM CDT, with a final submission deadline of May 20, 2026 at 2:30 PM CDT. The University strongly recommends that suppliers begin the upload process at least one day before the closing time.
Suppliers must submit seven required documents in PDF format (with one exception in Excel format), including an Execution of Offer, Pricing and Delivery Schedule, Proposer's General Questionnaire, Addenda Checklist, HUB Subcontracting Plan, Written Statement or List of Exceptions, and Written Consent or Objection to Access by Individuals with Disabilities. Additionally, suppliers must complete Section 5.5 Additional Questions Specific to this RFP (Q-27TX) using the provided Response Template in Excel format. Supplemental documentation in various formats is optional and may include up to multiple files with a maximum upload size of 1000 MB per file. The relevant commodity codes are NIGP 95327 (Claims Processing), NIGP 95352 (Insurance and Insurance Services), and NIGP 96116 (Claims Processing Services). Upon finalization of submission, suppliers will receive an email confirmation receipt with a unique confirmation number.
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Other files
| File | Type | Posted |
|---|---|---|
| 1-RFP 720-2604 - Claim Preparation Services.docx | DOCX document | |
| 2-Appendix Two - Agreement.docx | DOCX document |
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Execution of Offer (Section 2, Appendix One)
File Type: PDF (.pdf) 1 Required
Pricing and Delivery Schedule (Section 6)
File Type: PDF (.pdf) 1 Required
Proposer's General Questionnaire (Section 3, Appendix One)
File Type: PDF (.pdf) 1 Required
Addenda Checklist (Section 4, Appendix One)
File Type: PDF (.pdf) 1 Required
HUB
Subcontracting Plan (Section 2.5)
File Type: PDF (.pdf) 1 Required
Written Statement or
File Type: PDF (.pdf) 1 Required
Name Type # Files Requirement Instructions
List of Exceptions (Sections 4 and 5.3.1)
Written Consent or Objection to Access by Individuals with Disabilities (Section 5.3.3 and Appendix Three)
File Type: PDF (.pdf) 1 Required
Section 5.5 - Additional Questions Specific to this
RFP (Q-27TX)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Supplemental Documentation
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Optional
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 95327 Claims Processing
NIGP 95352
Insurance and Insurance Services (Not otherwise classified)
NIGP 96116 Claims Processing Services
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://utsystem.bonfirehub.com/opportunities/232659.
Please note that Questionnaires may take a significant amount of time to prepare.
2. Upload your submission at:
https://utsystem.bonfirehub.com/opportunities/232659
The Question period for this opportunity starts Apr 20, 2026 5:00 PM CDT. The Question period for this opportunity ends May 01, 2026 5:00 PM CDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of May 20, 2026 2:30 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
The University of Texas System uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support mailto:support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support
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