3-RFP 26-551 SPECS.pdf

July 27th, 2026

ATEC Building Signage – Request for Proposals

Due Date: August 14th, 2026 @ 2PM

Return Proposals to: Responses should be submitted through the Bonfire/Euna Portal.

Responses may also be mailed or hand delivered to :

Tabitha D’Attilio Director of Procurement

Hudson Valley Community College Administration Building, Room 240

80 Vandenburgh Ave Troy, NY 12180

NOTICE TO BIDDERS:

You are invited to submit your proposal for the supply and installation of Interior Building Signage for the ATEC Building Project at Hudson Valley Community College (HVCC).

Only bidders within a 50 mile radius from the project site will be accepted.

Scope - The Contractor shall furnish all labor, materials, equipment, shop drawings, submittals, fabrication, delivery, installation, supervision, coordination, closeout documentation, and incidental materials necessary to provide a complete interior signage package in accordance with the Design Intent Documents and Sign Schedule.

The selected contractor shall verify all field dimensions and installation conditions prior to fabrication. No adjustment to the contract amount will be made for failure to verify field conditions.

The Contractor shall provide a minimum one-year warranty on materials and workmanship.

Construction Documents – documents including schedule & design intent, are available via DropBox:

https://www.dropbox.com/scl/fo/xcnmvpoa4koyfyj0u3boo/AJ4Zy63Qf0Ufctp0y85zrfY?rlkey=7v89 mgfynqm2dxcgi7okmsajj&st=cownpn21&dl=0

Proposals will be reviewed privately by the Owner, CM, and Architect.

The College intends to issue a Purchase Order by August 21st, 2026

Evaluation Criteria – proposals will be evaluated based on the following;

Price – 60% Qualifications & Experience – 40% The Owner reserves the right to request additional information, conduct interviews or reject any or all proposals for any reason.

Please submit a complete proposal that includes, but is not limited to;

I. Rates –

• The Contractor shall comply with all New York State prevailing wage requirements applicable to the project.

http://www.dropbox.com/scl/fo/xcnmvpoa4koyfyj0u3boo/AJ4Zy63Qf0Ufctp0y85zrfY?rlkey=7v89

• Unit Rates by sign type as identified in the Sign Schedule

• Hourly Rates for project management, design, fabrication and installation personnel

II. Proposal -

• Lump Sum Total Cost

ADDITIONAL REQUIREMENTS:

Supporting Documents:

Firm history and ownership Firm Experience – similar projects completed in the last five years (project name, location, size, costs, duration and brief description of the work).

Project Team – project managers and key staff proposed for this project.

Insurance – firm’s insurance company and agent, insurance coverage including types and limits (see Scope of Work for details).

Disclose any material litigation, arbitration, or default termination related to construction contracts within the last five years.

Insurance Requirements:

Provide a copy of insurance certificate to indicate the insurance limits for Workers Compensation, Employers Liability, Commercial General Liability, and Business Automobile Liability.

Commercial General Liability Insurance (including contractual liability coverage) – $1,000,000 each occurrence / $2,000,000 aggregate;

Automobile Liability Insurance – $1,000,000 – any vehicle or schedules, hired and non-owned;

Umbrella Excess Liability – $5,000,000 – over primary insurance, $10,000 retention for self-insured hazards;

Worker’s Compensation Insurance – statutory limits.

On the General Liability insurance, the Owner: Hudson Valley Community College (HVCC), Turner Construction Company and JMZ Architects and Planners, P.C. shall be named as additional insured, including products completed operations coverage on a primary and non-contributory basis. For all other coverage’s, except Workman’s Compensation, Hudson Valley Community College (HVCC), Rensselaer County, State University of New York (SUNY), Turner Construction Company and JMZ Architects and Planners, P.C. should be named as an additional insured to all policy on a primary and non-contributory basis.

Submittals – the selected contractor is expected to submit a full submittal package and work with the Owner and Architect to finalize the package prior to the release of materials.

Should there be any questions, please do not hesitate to call.

Very truly yours, Hudson Valley Community College

Tabitha D’Attilio Director of Procurement

Steve Cowan Owner’s Representative