3-Re-Bid Addendum 2.pdf

RFB-2025-674-GSD-KH, “Community Energy Efficiency (CEE) Weatherization Program – RE-

BID”

City of Albuquerque

Addendum #2 Issued August 14, 2025

Solicitation Number: RFB-2025-674-GSD-KH

Community Energy Efficiency (CEE) Weatherization Program - RE-BID

Deadline for Receipt of Bids: September 4, 2025: 2:00 p.m. (Mountain Time)

The City eProcurement System will not allow Proposals to be submitted after this date and time.

City of Albuquerque Department of Finance and Administrative Services

Purchasing Division

The purpose of this Addendum is to answer potential Bidder questions that were timely submitted:

A). Questions received by the close of the question due date:

1. Question: What is the expected start date for the program?

ANSWER: January 2026

2. Question: What is the budget?

ANSWER: Currently there are no budgeted funds for this program; the program will be reevaluated during the mid-year adjustment.

3. Question: How does the City measure a successful program delivery? Do you want to reach a certain number of homes or residents, install a certain number of measures, achieve a certain amount of energy savings?

ANSWER: A before and after test of energy efficiency improvements, such as a blower door or other, to test against a base line. And, the goal is to help as many homes as possible so improvements approximating not more than $8,000 per home.

4. Question: Could you provide proposal evaluation criteria?

ANSWER: This is a Request for Bids (RFB) in which there is no evaluation criteria for a proposal. As stated in the RFB bid specifications section 12B, “If a Contract is awarded, it shall be awarded to the responsive and responsible Bidder whose Bid is lowest in total price and is the most advantageous to the City, Specifications and other factors considered. The apparent lowest Bid upon opening of the bids may not result in a Contract. The award of a Contract is subject to completion of a review of the Bid for responsiveness to the RFB and of the responsibility of the Bidder.” Bidders must also meet all required Criteria in “Requested Information” section and

5. Question: Within your procurement system, a “proposal” is listed as optional. If we are submitting a proposal, are there specific items you’d like us to discuss, such as program delivery strategy, qualifications, staff assigned, etc.?

ANSWER: No proposal required. Only the Pricing Sheet.

6. Question: Does the City have a specific budget for this contract? Does the budget include all the items outlined in Section 2. Bid Specifications in the RFB?

ANSWER: Currently there are no budgeted funds for this program; the program will be reevaluated during the mid-year adjustment.

7. Question: How many households are expected to participate in this Community Energy Efficiency (CEE) Weatherization Program?

ANSWER: We would like to see approximately $8,000 per home so we will have to see how much funding we receive for the program.

8. Question: RFB Section 2. Bid Specifications – Subsection A. Identify, qualify, and schedule energy audits to identify energy efficiency improvement measures for low-income households in the City of Albuquerque.

• Will the contractor be responsible for community outreach to identify qualifying low-income households? Or will the City of Albuquerque be involved with identify and qualify applicants for the program and then coordinating with the contractor to schedule energy audits?

ANSWER: We would like the contractor to identify participants in the program, and schedule the energy audits.

9. Question: RFB Section 2. Bid Specifications – Subsection B. Complete energy-efficiency retrofit improvements for households in the City of Albuquerque whose energy audit results demonstrated high-energy burdens.

• Is the contractor directly responsible for installing energy-efficiency retrofit improvement projects? If yes, can the contractor subcontract work out to local energy efficiency installers? Is the cost associated with the installation of energy efficiency equipment intended to be included in this RFB?

ANSWER: Yes, the installation can be subcontracted and can be included in the bid price.

10. Question: RFB Section 2. Bid Specifications – Subsection C. Manage, coordinate, and oversee the completion of energy-efficiency retrofit improvements, which may include any of the following improvements.

• Please clarify how Subsection B and Subsection C are interconnected.

Specifically, please clarify whether the contractor is responsible for both the installation energy-efficiency retrofit improvements (Subsection B) and the project management of energy-efficiency retrofit improvements (Subsection C) or only the project management of energy-efficiency retrofit improvements (Subsection C).

ANSWER: The contractor is responsible for both installation and management.

11. Question: RFB Section 2. Bid Specifications – Subsection F. Coordinate with existing utility-owned retrofit programs that serve low-income individuals and households including the City’s Office of Senior Affairs and the City’s Fire Department resources, and leverage private and public sector support to provide whole-house energy efficiency improvements and other measures to benefit low-income households within the City of Albuquerque.

• Will the contractor be expected to finance the energy efficiency improvements projects and then be reimbursed by the City of Albuquerque?

ANSWER: The work will be on a reimbursement basis and the City agrees to act on any invoice in an expedient manner.

12. Question: Pricing Sheet (BT-25IR)

• It is understood that only line item #1 (Energy Audit Report Per Household) and line item #2 (Hourly Rate) will be bid for this RFB. With the energy audit report being a lump sum cost for a residential energy audit and the hourly rate being charged for project management services to ensure proper installation and commissioning of Energy Efficiency Equipment. Pricing Sheet (BT-25IR) is not intended to break out the anticipated costs of every energy efficiency improvement project listed in the RFB Section 2. Bid Specifications – Subsection C. Is this a correct assumption, if not please clarify.

ANSWER: Yes, the two costs required are one for project management (hourly) and one for audit/retrofit-labor/materials estimated in the audit report. Specific breakdown of pricing referring to section 2. Bid Specifications – Subsection C is not required as these improvements may vary for each household.

13. Question: Bonfire Bid Hub

• “I understand that no project shall exceed $8,000 per household in total of all items stated in the RFB in Part 2,I,A, B and C.” is still a submission requirement in Bonfire but has been removed from the amended RFB. Please advice how to answer the question yes/no.

ANSWER: This has been corrected to read as follows: “I understand that no project shall exceed $8,000 per household in total of all items stated in the RFB per Addendum #2.

Failure to acknowledge shall result in your submission being deemed as non-responsive.”

14. Question: Does City of Albuquerque want the bidder to limit all costs within the per unit rate of $8,000 or just costs for the below A-C SOW items?

Does the City want Costs for ALL elements of the scope of work? Section 2 A-K Does the City want the bidder to propose a bid that is at a per household rate?

ANSWER: See answer to Question 13. ALL bidders shall not exceed $8,000 per household in TOTAL for ALL elements listed in the scope of work. Please refer to the bid table for requested bid pricing. The City of Albuquerque is requiring an Energy Audit Report cost, an hourly rate, and discount (if any) on materials. Pricing on retrofit improvements may vary depending on each household’s needs.

END OF ADDENDUM

Please incorporate the change in this Addendum into the original solicitation document.

Bidder must acknowledge receipt of this Addendum in the City’s eProcurement system.

Failure to acknowledge an Addendum may result in your response being deemed non-responsive.