3-Notice of Intent to Award RFP-2026-064.pdf
PDF 163 KB Posted
- Solicitation number
- RFP-2026-064
- Issued by
- Clackamas County, Mission CDP, Oregon
About this file
This is a Notice of Intent to Award issued by the City of Milwaukie, Oregon for RFP-2026-064 regarding HVAC Maintenance and Repair Services. The City sought competitive proposals from qualified contractors to provide heating, ventilation, and air conditioning maintenance and repair services on an as-needed basis. The solicitation intended to award up to two contracts with a duration of up to six years. Proposals were required to be submitted electronically through the City's Bonfire procurement system by 2:00 p.m. PDT on Thursday, September 17, 2026. The City evaluated proposals based on qualifications, references, pricing, and COBID certification. Authorization of contract awards was scheduled for the City Council's regular session on October 20, 2026, at 6:30 p.m. PDT at Milwaukie City Hall, with the option to participate online via the city's YouTube channel.
The evaluation panel, consisting of three members, assessed all four responsive proposals without eliminating any non-responsive submissions. Northwest Control Company was selected as the primary contractor with 76.33 total points (28 points for qualifications, 26 for references, and 22.33 for pricing), while JH Kelly, LLC was selected as the secondary contractor with 65 total points. The evaluation was conducted on a scale of 108 total points across four categories: qualifications (30 points), references (30 points), pricing (30 points), and COBID certification (18 points). No proposers received COBID certification points. Protests regarding the award could be submitted in writing to Procurement@milwaukieoregon.gov by 2:00 p.m. PDT on Friday, October 2, 2026. The City emphasized its commitment to equity and fairness in contracting and encouraged contractors to utilize minority-owned, women-owned, veteran-owned, and emerging small business enterprises.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 2-Standard Proposal Form.pdf | ||
| 1-Request for Proposals for HVAC Maintenance Repair Services.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
NOTICE OF INTENT TO AWARD
Notice Posted Date: September 25, 2026
Project Title: Request for Proposals for HVAC Maintenance and Repair Services
Solicitation Reference #: RFP-2026-064
Dear Proposers, Thank you for taking time to submit a proposal to the City of Milwaukie’s solicitation for HVAC maintenance and repair services and for your interest in doing business with us. Evaluation of all responsive proposals has been completed.
It is our intent at this time to award the primary contract to Northwest Control Company and award the secondary contract to JH Kelly, LLC, who were selected as the top-ranking proposers to perform the requested services. The city will contact the selected proposers soon to begin contract negotiations – this notice is not a notice to proceed.
Below outlines the responsive proposers and identifies the total average points awarded to each proposer by the evaluation group (consisting of three members). There were no eliminated or non-responsive proposers.
Authorization of contract awards will be determined by City Council at its regular session on October 20, 2026, beginning at 6:30 p.m. PDT at Milwaukie City Hall, 10501 SE Main Street, 3rd Floor, Milwaukie, Oregon 97222 or online through the city’s YouTube channel.
In the event a bidder is adversely affected or aggrieved by the city’s award to another bidder, the bidder may protest the notice of the award. Protests must be in writing, specifying the grounds upon which the protest is based, and submitted to Procurement@milwaukieoregon.gov by 2:00 p.m. PDT on Friday, October 2, 2026.
If you have any questions or need additional information regarding this notice, please email Procurement@milwaukieoregon.gov.
Sincerely, City of Milwaukie Finance Department – Procurement 10501 SE Main Street Milwaukie, OR 97222
Qualifications References Pricing COBID Certification Total
30 pts 30 pts 30 pts 18 pts 108 pts
Northwest Control Company 28 26 22.33 0 76.33
JH Kelly, LLC 26.67 21.67 16.67 0 65
Harder Mechanical Contractors 18 20.67 22.33 0 61
Hydro-Temp Mechanical, Inc. 15.67 20 24.33 0 60
Proposer mailto:Procurement@milwaukieoregon.gov mailto:Procurement@milwaukieoregon.gov
File details come from the government source that posted it. Updated .