3-LEMOINE-CDR_9_BPM006719_Proposed_Subcontractors.pdf

Request for Proposal

Solicitation No. BPM006719

Statewide Emergency Response Services and Solutions

Arizona Department of Administration State Procurement Office

Solicitation Attachment – Proposed Subcontractors | Revision No. 1 | Revised 11-22

Attachment 9 – Proposed Subcontractors

Contractor Name: LEMOINE | CDR Logistics, LLC

Check “NO” if you WILL NOT subcontract any portion of the Work and will therefore be performing all of the Work with your own personnel.

☐ NO, the Offeror will not subcontract any portion of the Work.

If you WILL subcontract any portion of the Work, check “YES” below and list the name(s) of persons or companies you propose to use as Subcontractors.

1. Fill in the information for each significant Subcontractor – indicate the type of work the Subcontractor will perform under the Contract and their approximate percentage of the total Contract work;

2. Provide copies of relevant certifications each person or firm possesses attached to this form; AND

3. Provide a description of quality assurance (QA) and quality control (QC) measures that you will use to ensure that

Subcontractor’s ,work meets the Contract requirements.

State may demand additional information about proposed Subcontractors as a precondition of Award.

☐ YES, the Offeror will use the Subcontractors listed below:

No.

Name and contact information Small business Work to be performed and QA/QC measures %

1. SLATE Aero, LLC

Sam Slate Owner 843.252.3930 sslate@slateaero.com https://www.slateaero.com/

Yes

SDVOSB

Aviation services

AVIATION OPERATIONS QUALITY ASSURANCE MEASURES

Pilot Training and Certification: Ensure that all pilots have current certifications, including FAA certifications (e.g., Commercial, ATP, or type ratings). Pilots will undergo continuous training in emergency flight operations, disaster response scenarios, and any relevant aircraft systems updates. Annual proficiency checks and recurrent training will be mandated.

Flight Operations Monitoring: Implement a flight tracking system that provides real-time data on aircraft locations, flight performance, and safety conditions. Flight logs will be regularly reviewed for compliance with flight plan parameters, safety protocols, and operational efficiency.

Operational Safety Audits: Perform routine operational safety audits and checks to assess adherence to aviation safety standards, focusing on factors such as flight path accuracy, weather-related flight risk management, and emergency response capabilities.

Emergency Procedures Drills: Conduct regular emergency drills for both pilots and ground crews to ensure preparedness for a variety of emergency scenarios (e.g., engine failure, mid-flight medical emergencies, crash landings). These drills will be evaluated for execution quality and staff responsiveness.

AIRCRAFT MAINTENANCE AND QUALITY CONTROL

Scheduled Maintenance: Establish a rigorous maintenance schedule based on manufacturer recommendations and FAA regulations. This will include daily, weekly, and monthly checks as well as more comprehensive overhauls at specified intervals. Maintenance logs will be maintained and audited regularly.

Component Inspections and Replacements: Ensure thorough inspections of critical components, such as engines, avionics, and landing gear, with an emphasis on compliance with FAA Part 135 or Part 145 standards. Any components nearing their life cycle limit will be proactively replaced.

Aircraft Cleaning and Sanitization: Regular cleaning of aircraft to ensure hygiene and safety, especially in the context of medical evacuations, transporting supplies, or when personnel are

TBD

X mailto:sslate@slateaero.com https://www.slateaero.com/

Solicitation Attachment – Method of Approach | Revision No. 1 | Revised 11-22 traveling for emergency response. Special attention will be given to disinfecting high-contact areas to minimize the risk of contamination.

Aircraft Performance Monitoring: Use data acquisition systems to monitor aircraft performance during every mission. This includes real-time data collection on fuel consumption, engine performance, and flight stability to ensure each aircraft is operating optimally.

LOGISTICS AND FLIGHT OPERATIONS SUPPORT

Fuel Management and Quality Control: Ensure that aviation fuel is stored and handled in compliance with safety and quality standards. Conduct routine inspections and testing of fuel to ensure it meets industry specifications (e.g., ASTM D1655 for jet fuel). Flight crews will be trained on identifying and preventing fuel-related issues.

Aircraft Availability and Turnaround Times: Establish performance metrics for aircraft availability and turnaround times, ensuring that SLATE Aero's assets can be rapidly deployed during emergency situations. Any operational delays in availability will trigger an immediate review and corrective action plan.

Mission Planning and Coordination: Employ a dedicated mission coordination team to work with emergency response agencies for flight scheduling, routing, and logistics coordination. The team will ensure that each flight is planned efficiently, considering weather, airspace restrictions, and potential hazards.

Communication Protocols: Ensure clear communication channels are established and maintained between the aviation team, emergency response coordinators, and stakeholders. This includes flight status updates, weather alerts, and critical safety information during missions.

COMPLIANCE AND DOCUMENTATION

FAA Compliance: SLATE Aero will adhere to all applicable FAA regulations, including Part 135 (for commercial operations), Part 145 (for repair stations), and any other relevant parts based on the aircraft type and mission. Regulatory audits will be conducted periodically to ensure full compliance.

Flight and Maintenance Documentation: All flight and maintenance logs will be thoroughly documented and reviewed by designated quality assurance personnel. This includes pre-flight inspection reports, flight logs, maintenance reports, and any incident or accident reports. These documents will be kept up to date and made available for review.

Regulatory Reporting: SLATE Aero will ensure timely and accurate reporting to regulatory bodies, including any incidents or maintenance discrepancies that may arise. All incidents will trigger root cause analysis and corrective actions to prevent future occurrences.

CONTINUOUS IMPROVEMENT AND CORRECTIVE ACTIONS

Feedback Loop and Incident Review: After each mission or operation, feedback will be collected from pilots, ground crews, and other stakeholders involved in the operation. This feedback will be reviewed for areas of improvement, and corrective actions will be implemented where necessary.

Root Cause Analysis for Failures: If any part of an operation, such as flight delays, mechanical issues, or safety violations, does not meet the established QA/QC standards, a root cause analysis will be conducted. This will include an assessment of personnel performance, equipment condition, and operational processes to determine underlying causes and implement corrective actions.

Continuous Process Improvement: SLATE Aero will engage in a continuous process improvement cycle, regularly reviewing operational performance data, incident reports, and feedback to refine procedures, enhance safety measures, and improve service delivery during emergency responses.

Solicitation Attachment – Method of Approach | Revision No. 1 | Revised 11-22

2. AMI Expeditionary Healthcare

Thomas Kouloganis Operations Lead 910.364.5456 thomas.kouloganis@ami.health https://ami.health/ 12030 Sunrise Valley Drive Suite 400 Reston, VA 20191

No

Healthcare/medical staffing, services, and supplies

STAFFING QUALITY ASSURANCE MEASURES

Credentialing and Certification Verification: Ensure all healthcare professionals (e.g., doctors, nurses, paramedics) possess current, verified credentials (licensing, certifications, and experience) according to state and federal requirements. Regular audits and verification of credentials via trusted databases will be performed.

Training and Continuing Education: Require staff to undergo initial and ongoing training to ensure readiness for emergency response scenarios. Training should include disaster-specific protocols, safety procedures, and best practices in handling infectious diseases or triage during disasters.

Performance Monitoring: Implement a system for tracking staff performance, including response times, patient care quality, and compliance with medical protocols. This can include direct supervision, peer reviews, and post-operation debriefs.

Patient Feedback and Satisfaction: Collect patient or client feedback regularly to monitor the quality of care provided by healthcare staff and take corrective actions when necessary.

SUPPLY CHAIN QUALITY CONTROL MEASURES

Inventory Management and Tracking: Use an automated tracking system to monitor the stock and condition of medical supplies, including pharmaceuticals, medical equipment, and PPE. Implement barcode scanning and RFID systems for real-time inventory tracking.

Batch Testing and Expiry Monitoring: For supplies like pharmaceuticals, ensure batch testing for safety and efficacy. Implement a robust system for monitoring expiration dates and conducting regular checks to ensure all supplies remain within their usable life cycle.

Supplier Audits and Compliance: Conduct audits of suppliers to ensure they meet industry standards for quality, delivery, and product safety. Include reviews of their facilities, certifications, and adherence to Good Manufacturing Practices (GMP).

Contingency Plans for Supply Shortages: Establish contracts with multiple suppliers and create contingency plans for immediate procurement of essential supplies in case of shortages during disaster response.

OPERATIONAL QUALITY ASSURANCE AND CONTINUOUS IMPROVEMENT

Standard Operating Procedures (SOPs): Develop and regularly review comprehensive SOPs for all operational processes, from staffing deployments to logistics and medical supplies distribution, ensuring adherence to industry standards, local regulations, and disaster management protocols.

Regular Audits and Inspections: Perform routine internal audits and inspections of equipment, medical supplies, and staff performance. This can include visual inspections of medical equipment and checks for compliance with environmental health standards (e.g., cleanliness, sanitation).

Incident Reporting and Root Cause Analysis: Implement a system for reporting and investigating any issues, whether related to staffing, equipment, or supplies, that may arise during disaster response.

Root cause analysis and corrective action plans will be established to prevent recurrence.

Corrective and Preventive Actions (CAPA): For any identified quality issues, establish a CAPA system that outlines immediate corrective actions as well as preventive measures to avoid similar issues in the future.

DOCUMENTATION AND COMPLIANCE

Comprehensive Record-Keeping: Maintain detailed records of staffing schedules, training certifications, medical supply deliveries, and operational activities to ensure traceability and compliance with contractual and regulatory obligations.

Regulatory Compliance: Ensure full compliance with local, state, and federal regulations, including FEMA guidelines, the Centers for Medicare & Medicaid Services (CMS), OSHA, and any other applicable regulatory bodies in emergency healthcare settings.

Reporting and Communication: Ensure regular communication and reporting to stakeholders, including real-time updates on staffing levels, medical supply usage, and any critical incidents during the disaster response, following established reporting protocols.

TBD

mailto:thomas.kouloganis@ami.health https://ami.health/