3-ITB250701 Public Works Fleet Equipment ADDENDUM No. 1.pdf

20 West Pike Street Covington, KY 41011 www.covingtonky.gov

MEMORANDUM

To: File

From: Peter M Hager, Procurement Officer Department of Finance

Subject: ITB250701 Public Works Fleet Equipment ADDENDUM No. 1

Date: 2025 July 31

The following amendments to published Bid Solicitation are immediately effective upon publication, incumbent and binding upon all offerors as integral components of Specifications and/or Scope Of Work as if fully rewritten therein.

1. The originally published Timeline Of Events has been revised as indicated below;

a. FROM (originally published):

BID EVENT SCHEDULE

ITB Issued / Bids Solicited Thursday 2025 July 31

Interested Parties' Requests For Information ("RFI") Must Be Submitted To and Received By the City No Later Than

Friday 2025 August 01 2:00 P.M.

City's Responses to RFIs Will Be Published No Later Than Wednesday 2025 August 06

3:00 P.M.

BIDS Shall Be SUBMITTED to and Received By the City NO LATER

THAN

Thursday 2025 August 14 10:00 A.M.

(Estimated) Award Recommendation (Subject to the City's applicable policies, practices, and protocols)

~ On or before 2025 September 30

Remainder of page intentionally blank http://www.covingtonky.gov/

b. TO (revised dates and times highlighted green):

BID EVENT SCHEDULE

ITB Issued / Bids Solicited Thursday 2025 July 31

Interested Parties' Requests For Information ("RFI") Must Be Submitted To and Received By the City No Later Than

Thursday 2025 August 07 2:00 P.M.

City's Responses to RFIs Will Be Published No Later Than Friday 2025 August 08 3:00

P.M.

BIDS Shall Be SUBMITTED to and Received By the City NO LATER THAN Thursday 2025 August 14

10:00 A.M.

(Estimated) Award Recommendation (Subject to the City's applicable policies, practices, and protocols)

~ On or before 2025 September 30

2. Attachment 1; Non-Collusion Affidavit Of Bidder erroneously included reference to the year 2024, which has been revised to indicate the year 2025 (highlighted green). Bidders shall substitute the revised Attachment 1 in their Bid submittals.

CITY OF COVINGTON

ITB250701

Attachment 1

NON-COLLUSION AFFIDAVIT OF BIDDER

AFFIDAVIT OF PRINCIPAL BID RESPONDENT

STATE OF:

COUNTY OF:

, being first duly sworn, deposes and says that s/he is _______________________________ of ___________________________, (Sole Owner/Partner/President/Secretary/Other Title) (Name of Bidder) who on ____/____/2025, submitted a Bid response as set forth in the attached copy; that all (Date Bid Submitted) statements of fact in such Bid are accurate, correct, and true; that such submittal was not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization, or corporation; that such submittal is genuine and not collusive or sham; that said Bidder has not directly or indirectly, by agreement, communication of conference with anyone attempting to induce action prejudicial to the interests of the public body which is to award the contract, or of any other submitter or anyone else interested in the proposed contract; and further, that prior to the public opening and reading of proposals, said submitter:

(a) Did not directly or indirectly, induce or solicit anyone else to submit a false or sham proposal;

(b) Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said submitter or anyone else would submit a false or sham proposal, or that anyone should refrain from submitting or withdraw his/her proposal;

(c) Did not, in any manner, directly or indirectly, seek by agreement, communication or conference with anyone to raise or fix the proposal price of said submitter or of anyone else, or to raise or fix any overhead, profit or cost element of his proposal price, or that of anyone else;

(d) Did not, directly or indirectly, submit his bid price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except to the awarding authority or to any person or persons who have a partnership of other financial interest with said submitter in his/her business; and

(e) Did not include in his/her bid price any fees, dues, charges, or assessments because required to do so by reason of his/her membership in or affiliation with any association, organization, corporation, partnership, company, individual or group of individuals, or because of any agreement or understanding with anyone that he/she would do so.

Attachment 1

NON-COLLUSION AFFIDAVIT OF BIDDER

AFFIDAVIT OF PRINCIPAL BID RESPONDENT

Name of Bidder:

Signature and Date:

Typed or Printed Name:

Title:

Subscribed and sworn to before me this day of , 2025.

(SEAL OF NOTARY HERE)

Notary Public in and for My commission expires .

ITB250701 Public Works Fleet Equipment Addendum No. 1 Page 5 of 5.

3. Attachment 2; Campaign Finance Affidavit Of Bid Respondent erroneously included reference to the year 2024, which has been revised to indicate the year 2025 (highlighted green). Bidders shall substitute the revised Attachment 2 in their Bid submittals.

Attachment 2

CAMPAIGN FINANCE AFFIDAVIT OF BID RESPONDENT

AFFIDAVIT OF PRINCIPAL RESPONDENT

STATE OF: ______________________________

COUNTY OF: ______________________________

, being first duly sworn, deposes and says that s/he is _______________________________ of ___________________________, (Sole Owner/Partner/President/Secretary/Other Title) (Name of Bidder) who on ____/____/2025, submitted a Bid response as set forth in the attached copy; that submitter has not (Date Bid Submitted) knowingly violated any provision of the campaign finance laws of the Commonwealth and the award of a contract to the prevailing submitter would not violate any provision of the campaign finance laws of the Commonwealth of Kentucky.

Name of Bidder:

Signature and Date:

Typed or Printed Name:

Title:

Subscribed and sworn to before me this day of , 2025.

(SEAL OF NOTARY HERE)

Notary Public in and for My commission expires .

* * * End of ITB250701 Public Works Fleet Equipment Addendum No.1* * *