3-ITB 26-017 Three (3) Tuff Dawg Trailers or Equivalent Specifications.pdf

Jackson County, Missouri Invitation to Bid No. 26-017

1.0 INTRODUCTION

1.1 Jackson County, Missouri is seeking bids for the Purchase of Three (3) Tuff Dawg Trailers or Equivalent for use by the Parks + Rec Department.

1.2 Jackson County, Missouri Invitation to Bid No. 26-017 has a response deadline of 2:00 p.m., CDT on April 21, 2026.

1.3 Bids must be submitted electronically through the Jackson County Bonfire Portal at https://jacksongov.bonfirehub.com. Bids submitted by any other method will not be accepted.

1.4 All submissions must be uploaded to the Bonfire website by 2:00 pm CDT on April 21, 2026. Failure to do so will result in the rejection of your submission, as the software does not accept late entries. However, if you submit your proposal early, you can edit it up until the 2 pm deadline.

1.5 If bid documents are obtained by the Bidder from a source other than Bonfire, it will be the Bidder's responsibility to verify all due dates and pertinent information (i.e. Response Deadline, Questions Deadline, Intent to Bid Deadline, Addendums) in the Bonfire Portal.

1.6 Jackson County reserves the right to request clarifications on any bid.

2.0 QUESTION PROCEDURE

2.1 All Questions regarding this Invitation to Bid shall be communicated electronically through the Jackson County

Bonfire Portal via the Opportunity Q&A on the Invitation to Bid.

2.2 All questions must be received in the Bonfire Portal by 5:00 p.m., CDT on April 14, 2026.

2.3 All answers to questions will be published via Addenda/Amendment to the Invitation to Bid on the Jackson County

Bonfire Portal. Bonfire will only notify the Bidder(s) of questions answered and addendums issued if they have obtained this Invitation to Bid through Bonfire.

2.4 Bidders and their agents (including subcontractors, employees, consultants, or anyone else acting on their behalf) must follow this procedure. Bidders or their agents may not contact any other County staff regarding matters covered by this Invitation to Bid during the solicitation and evaluation process. Inappropriate contact is grounds for REJECTION of the Bidder’s submission.

3.0 BIDDING REQUIREMENTS

3.1 All work performed under this Contract shall be performed in the Greater Kansas City Metropolitan Area which is defined by the eight (8) County area of:

Cass County, MO Clay County, MO

Jackson County, MO Lafayette County, MO

Platte County, MO Ray County, MO

Johnson County, KS Wyandotte County, KS

The Greater Kansas City Metropolitan area is defined by the eight (8) County area. If the Bidder is not located in the Greater Kansas City Metropolitan Area, documentation on company letterhead MUST BE submitted with your bid response detailing how your company would perform the work detailed herein.

https://jacksongov.bonfirehub.com/

3.2 Document Submittal: All documents listed herein the Required Submittal (Section 8.0) shall be submitted individually per the required document. Please do not submit bulk PDF documents of all the required documents for each individually required document.

3.3 Compliance with Responsible Bidder’s Ordinance: Compliance with Jackson County, Missouri Ordinance No. 5825 for Responsible Bidders is required for this bid. Responsible Bidders Affidavit (included with the Purchasing Forms, Attachment 2) must be read, completed, notarized and included with your bid response. Failure to attach the notarized form with your bid response may result in the REJECTION OF YOUR BID.

3.4 Jackson County, Missouri Invitation to Bid No 26-017 has an Intend to Bid response deadline of 12:00 pm (noon) CDT on April 21, 2026.

4.0 AWARD REQUIREMENTS

4.1 Certificate of Insurance: The Successful Bidder will be required to submit to the Purchasing Department a

Certificate of Insurance meeting or exceeding the positions of Item 15 “General Conditions” and Exhibit A included herein within ten (10) business days after receiving Notification of Award. The Certificate of Insurance must be received by the County prior to the commencement of any work on this contract.

4.2 Exempt Entity: Jackson County, Missouri is an exempt entity under Section 144.062 Revised Statutes of Missouri.

Upon the request of the Successful Bidder, Jackson County will issue a project specific Missouri State Sales Tax Exemption Certificate to the Successful Bidder and their named subcontractors to be utilized during the performance of this Contract. The certificate must be requested prior to the purchase of any goods, supplies, materials and/or equipment. Under no circumstances will this certificate be backdated to cover goods, supplies, materials, or equipment already purchased.

4.3 W-9 Form: The Successful Bidder must provide a complete IRS W-9 Form for this Contract.

4.4 Other Licenses: The Successful Bidder must provide, upon written request, evidence of current required Federal, State, and Local Occupational Licenses.

4.5 Insurance and Indemnification: The Successful Bidder shall indemnify, defend and save harmless the County against all damages to persons and property which may arise out of the work included in the performance of this Contract, including all claims for personal injuries and property damage and all losses, costs, attorney’s fees or judgements which may arise out of any claims against the County. The Successful Bidder shall purchase and maintain as a minimum such insurance as described in Exhibit A of this Invitation to Bid. The Successful Bidder shall file with the County such Certificate of Insurance as described in Exhibit A and within the time specified in Exhibit A.

5.0 SPECIFICATIONS

The following are specifications required for the Purchase of One (1) Tuff Dawg Deck Over Trailer or Equivalent

5.1 Rating

5.1.1 GVWR 17,900 pounds

5.1.2 Payload Capacity 11,000 pounds

5.2 Dimensions

5.2.1 Total Length 31 feet

5.2.2 Drawbar 5 feet

5.2.3 Flat Deck 20 feet

5.2.4 Wood Dovetail 5 feet

5.2.5 Ramps with expanded metal surface 5 feet

5.2.6 Total Deck Width 101 feet, 5/8-inch

5.3 Components

5.3.1 (2) 8,000-pound capacity Sure Trac axles with electric brakes and grease fittings

5.3.2 8,000-pound greaseable tandem slipper spring hanger kit

5.3.3 2-5/16-inch adjustable Demko coupler

5.3.4 Ram 2-speed drop leg jack

5.3.5 3/8 inch, 25,000-pound rated trailer chain retainer

5.3.6 Equipment ramp with 5-foot adjustable position across the deck with 3/4-inch #9 expanded metal surface

5.3.7 Spring-assisted lift

5.3.8 (8) 4 per side, 16,000-pound rated tie-down D-rings

5.3.9 7-pole round electrical plug

5.3.10 Battery break-away kit

5.3.11 2-inch x 8-inch white oak on deck and dovetail

5.3.12 Painted black with DOT reflective tape applied

5.3.13 Lockable tongue box with weep hole

5.3.14 (5) 17.5-inch 16-ply radial ST235/75R17.5 tires with the spare mounted to headache rack

5.3.15 LED lighting with rubber grommets

5.4 Material

5.4.1 W10-inch x 12# I-beam for main rails

5.4.2 C3-inch x 3.5# channel crossmembers on 16-inch centers

5.4.3 C5-inch x 6.7# channel deck sides

5.4.4 C8-inch x 11.5# channel for bumper

5.4.5 1-inch round rod ramp hinge

5.4.6 C3-inch x 3.5# channel for ramp sides

5.4.7 3-inch x 2-inch x 3/16-inch angle iron ramp supports

5.4.8 2-inch x 2-inch x 14-gauge headache rack

The following are specifications required for the Purchase of Two (2) Tuff Dawg Dump Trailers or Equivalent

5.5 Rating

5.5.1 GVWR 16,000 pounds

5.5.2 Payload Capacity 11,800 pounds

5.6 Dimensions

5.6.1 Total Length 14 feet

5.6.2 Total Width 82 inches

5.7 Components

5.7.1 (2) 8,000-pound capacity Hybrid axles with EZ-lube hubs and forward self-adjusting brakes

5.7.2 (5) 235/80 R16 14-ply radial tires

5.7.3 20-ton professional-grade telescopic cylinder kit with 108-inch stroke and 45-degree dump angle

5.7.4 Safety bed prop bar with grease fittings on all critical points

5.7.5 Modular wiring harness with DOT approved LED lighting, integrated battery break-away kit, and

3/8-inch x 35-inch class 4 safety chains.

5.7.6 2-5/16-inch adjustable coupler

5.7.7 12,000-pound capacity drop leg jack

5.7.8 (4) 2 per side, 16,000-pound rated tie-down D-rings

5.7.9 Barn door and spreader ramp combo gate system

5.7.10 (2) 48-inch steel tube ramps stored in the rear of the trailer

5.7.11 Spare tire mount on passenger side of trailer

5.7.12 2-part industrial-grade polyurethane epoxy paint and primer with olive green deck bed and black chassis, fenders, and barn doors. Orange paint to be used on tube ramps.

5.7.13 Lockable tongue box housing a 12V DC hydraulic power unit with power up / gravity down functionality and a 15-foot corded remote

5.7.14 Integrated SolarPulse ™ solar battery charger

5.7.15 7-feet x 20-feet heavy-duty mesh tarp kit with mounting hardware and pull-bar

5.8 Material

5.8.1 Chassis and frame constructed with 6-inch channel, 6-inch channel crossmembers and 5-inch channel supports

5.8.2 Dump bed frame constructed with 4-inch channel reinforced with 3-inch channel crossmembers and an additional 4-inch channel longitudinal support

5.8.3 Walls constructed with 24-inch high steel side walls which include 3-inch x 2-inch tube top rail and integrated stake pockets.

5.8.4 Additional 24-inch high removable steel wall panels that can be staked into trailer walls for additional volume needs

5.8.5 Bed constructed with 10-gauge steel floor and 12-gauge steel side walls

5.8.6 Fenders constructed with 14-gauge diamond tread steel

5.9 Where a brand name is indicated in the specifications, it shall mean minimum acceptable level or minimum quality required. If Bidder is offering as an alternative or equivalent an item other than the one specified, then the manufacturer’s name and model number of that item must be specified and sufficient specification and descriptive literature provided with bid submission to permit a thorough evaluation.

Failure to provide appropriate information may result in disqualification of the bid response.

5.10 Each Bidder is to specify the brand name & catalog number they propose to furnish the County. Failure to do so can be reason to reject the bid. Jackson County is the sole interpreter of the specifications and sole judge as to whether the alternative or equivalent proposed complies with the specifications.

5.11 All work performed under this Contract must be covered by a Purchase Order. Under no circumstances will work be performed that is not authorized in advance by a Purchase Order. Any work performed that is not covered by a Purchase Order will be at the Contractor’s risk and expense.

5.12 The one (1) Tuff Dawg deck over trailer or equivalent and the two (2) Tuff Dawg dump trailers or equivalent are to be delivered to the following address.

Jackson County Parks + Rec Department 3314 NE Rennau Dr

Lee’s Summit, Missouri 64064

6.0 EVALUATION PROCESS

6.1 All bids that are responsive to the General Conditions, Specifications, and other provisions of this Invitation to Bid will be evaluated.

6.2 An Evaluation Committee made up of Jackson County, Missouri Personnel will evaluate bids and make recommendations.

6.3 Jackson County, Missouri shall be the sole judge of the bids submitted, and its decisions shall be final.

7.0 ATTACHMENTS

7.1 Attachment A – Purchasing Forms to be downloaded, filled out and submitted with bid:

7.1.1 One Time Purchase Contract Page

7.1.2 Affidavit

7.1.3 Certificate of Compliance

7.1.4 Statement of Contractor’s Qualifications

7.1.5 Acknowledgment of Receipt of Addenda

7.1.6 Bidder’s Quotation Sheet

7.1.7 Exhibit F – Exceptions

7.2 Attachment B – General Purchasing Information to be downloaded and ready prior to submitting your bid:

7.2.1 General Terms and Conditions

7.2.2 Exhibit A – Insurance

8.0 REQUIRED SUBMITTALS

8.1 The following information and/or forms MUST be submitted with your response to this Invitation to Bid:

8.1.1 One Time Purchase Contract Page

8.1.2 Affidavit

8.1.3 Certificate of Compliance

8.1.4 Statement of Contractor’s Qualifications

8.1.5 Acknowledgement of Receipt of Addenda

8.1.6 Greater Kansas City Metropolitan Area Information Memo, if applicable

8.1.7 Two (2) Dedicated Email Addresses

8.1.8 Bidder’s Quotation Sheet

8.1.9 Exhibit F – Bidder’s Exceptions

8.2 Failure to include any of the items listed in this Section may result in the REJECTION of your submitted bid.