3 - Invitation for Bid - Statewide Batteries - Apr 2024.docx

Invitation for Bid #2024-04 – Spent Lead Acid Batteries

30 April 2024

The Alabama Military Department (AMD) sells scrap material direct to the public through the Qualified Recycling Program (QRP) located at Joint Forces Headquarters, in Montgomery, AL. All material is valued by material weight and sold as scrap to the highest bidder.

INSTRUCTIONS

Review the Item Description(s), Purchase Specifications, Purchaser Agreement, and General Provisions provided in this document. Interested bidders should return the Invitation for Bid sheet, including their bid and contact information to the issuing QRP coordinator.

The QRP coordinator reviews bids after the closing date of the offer and will award the winning bidder in writing.

Invitation to Bid:

ISSUED BY: ALARNG - Qualified Recycling Program

Open date: April 30, 2024 – 4:00pm CST Close date: May 9, 2024 – 4:00pm CST Award date: May 10, 2024

ATTN: Dustin M. Bowers

ALARNG – CFMO-ENV

1720 Congressman Dickinson Dr.

Montgomery AL 36109 Phone: (334) 530-9598 Email: dustin.m.bowers5.mil@army.mil

ITEM DESCRIPTION(S)

Approximately 80,000 pounds of spent lead acid batteries at 17 locations throughout Alabama. Locations will be provided with this bid offer as an additional attachment.

Bidder Company Signature of Authorized Agent

Address Title of Person Signing

City, State, Zip Code Date of Bid

Telephone Number Email Address

ARTICLE I: Purchase Specifications.

1. Please examine the following specifications. The point of contact for this information is Dustin M. Bowers at 334-530-9598 or dustin.m.bowers5.mil@army.mil.

2. Item details.

Approximately 80,000 lbs of spent lead acid batteries at various locations.

Location of scrap recyclable materials: Various locations at ALARNG maintenance shops throughout Alabama. 17 locations have batteries ready for pickup. Each site has 1-6 pallets of batteries. See attached spreadsheet showing addresses, points contact, number of pallets, number of batteries, and total weight for each location.

3. By request the ALARNG QRP can provide a forklift and driver to assist in loading the Purchaser’s vehicle. Loading must be completed prior to 4:00pm Tuesday through Friday. Loading is not available on weekends and/or State and Federal Holidays. The purchaser will provide 48 hour notice to the facility prior to arriving for scrap material removal.

4. Securing and/or bracing of the load is the sole responsibility of the Purchaser and/or his agent.

ARTICLE II: Purchaser Agreement.

1. The Purchaser agrees to pick up recyclable material within 30 working days of email notification. This email will include the SF114 signed by both parties and act as the official start date for this sales agreement.

2. The Purchaser agrees to pay the ALARNG QRP within 30 days of pickup for the above specified recyclable material. The following describes payment details:

a. Check mailed to:

ALARNG Joint Forces Headquarters ATTN: CFMO-ENV Dustin Bowers 1720 Congressman Dickinson Drive Montgomery AL 36109

b. Check made payable to: US TREASURY.

3. Transportation: The Purchaser agrees to provide transportation related to the pickup and or shipment of the recyclable material at no charge to ALARNG QRP. All batteries will be palletized by the ALARNG prior to arrival. This will include wooden pallet, proper layers of cardboard, and shrink-wrap. The Purchaser will ensure that all pallets of batteries are suitable for transportation.

ARTICLE III: General Provisions.

1. Default. If the Purchaser fails to pay for and or remove the recyclable material within the time allowed by this agreement, ALARNG QRP will send the Purchaser a default notice that must be cured within 10 days from mailing date. If Purchaser fails to cure default within the stated period, the Purchaser shall lose all rights, title and interest, which he may otherwise have acquired in and to such property as to which a default has occurred.

2. Weight Certification. Purchaser will provide ALARNG QRP with a certified product weight after delivery.

3. Insurance. The purchaser/ representative shall be required to provide and maintain during the entire period of this contract the motor vehicle liability and bodily injury insurance as required by State and local laws.

4. Recycle Property. The purchaser or representative shall arrange with the QRP coordinator for use of the facility and any government furnished equipment available for services. Purchaser/representative shall not make changes to ALARNG QRP-owned facility or equipment. Should the purchaser/representative desire to make changes the purchaser shall present the proposed change to the POC in writing. The POC will respond in a timely manner.

5. Confidentiality. Any and all information made available to the purchaser/representatives as a result of this contract, shall be kept confidential. Purchaser will take all pertinent steps to ensure all information contained in/on recyclable material be protected from viewing or dissemination. Failure to comply with this provision is a basis for termination of the contract.

6. Contract is subject to immediate termination if ALARNG QRP receives two (2) or more valid, written complaints from Commanders and/or professional staff about the Purchaser or its representatives, to include but not limited to: rudeness, lack of knowledge of recyclable materials, excessive tardiness, and failure to appear on schedule days. We reserve the right to direct removal of the purchaser under this contract for misconduct, violation of confidentiality, security reasons, or whose presence has been detrimental to the interests of ALARNG QRP.

7. Transportation. The Purchaser/representative must possess a valid driver’s license, insurance and vehicle registration in order to access shop locations.

8. Indemnification. Purchaser/representative agrees to hold and save harmless at all times the State of Alabama (including ALARNG QRP, its agents, representative, and employees) against any and all claims, demands, suits, judgments, costs, charges, and expenses arising out of or in connection with any loss, damage or injury resulting from the negligence or other fault of the Purchaser, its agents, representatives, and employees. The Purchaser will release the State of Alabama and ALARNG QRP from any and all liability from loss or damage to property and merchandise used by the Purchaser or its representatives in the operation of this event due to theft, fire, storm, flood, and damage or destruction through any force of nature or otherwise.

9. Damages. The Purchaser shall be financially responsible for any damages to the premises/building resulting from acts of omission or errors of the Purchaser and their employees/representatives. Any acts of vandalism or theft shall be reported immediately to the installation Environmental Program Manager – CPT Paul Luis and ALARNG QRP personnel. ALARNG QRP shall not be responsible or liable for the Purchaser/representative’s property.

10. Point of contact for questions is Dustin M. Bowers 334-530-9598.