3-IFS DPD B6000040 - Addendum Questions.pdf
PDF 187 KB Posted
- Attached to
- Purchase of Hay - *213127
- Solicitation number
- IFS DPD B6000040
- Issued by
- Dallas County, Dallas City, Texas
About this file
This document is an Office of Procurement Services Addendum for the City of Dallas, specifically for Bid No. IFS DPD B6000040 titled "Purchase of Hay" with a bid due date of October 15, 2025, at 12:30 P.M. The solicitation is for a one-time purchase of 639 bales of Coastal Bermuda hay and straw, to be delivered in a single shipment to 1331 S. Washington Ave (Fair Park). The hay specifications include bales measuring 3ft WIDTH x 1ft 7in LENGTH x 1ft 2in HEIGHT, weighing approximately 55 pounds each. Locally sourced, Texas-grown Coastal Bermuda hay is preferred, and no substitutions will be allowed.
The addendum provides detailed responses to vendor questions, clarifying key procurement details. The delivery will include a forklift for unloading, and the Barn Manager will perform inspection upon delivery. Payment terms are Net 30, and no specific insurance requirements are mandated for this purchase order. Vendors are instructed to submit any additional questions through the Solicitation Portal at www.dallascityhall.bonfirehub.com. The solicitation emphasizes strict adherence to product specifications, with requirements for moisture content, cleanliness, and weed-free standards, though specific details of these standards are not elaborated in the document.
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Other files
| File | Type | Posted |
|---|---|---|
| 4-IFS DPD B6000040 - Addendum - Bid Extension.pdf | ||
| 1-BDPS-FRM-113GeneralConditionsforInformalSolicitations(IFS)-0127121.docx | DOCX document | |
| 2-OPS-07 Conflict of Interest Policy.pdf |
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Text version
OPS-16 10/15/2025
Rev. 0 03/05/2020 Page 1
OFFICE OF PROCUREMENT SERVICES ADDENDUM
ADDENDUM NO. 1
IFS
October 15, 2025
The intent of this document is to provide official responses, clarification, and/or notice of change to the referenced solicitation.
BID NO.: IFS DPD B6000040
BID TITLE: Purchase of Hay - *213127 BID DUE DATE & TIME: October 15, 2025, 12:30 P.M.
ACTION:
Department Response:
Q. Contract Type & Term: Will this solicitation result in a one-time purchase order of 639 bales, or is it intended to establish an annual or term agreement with multiple releases throughout the year?
A: One-time purchase
Q. Delivery Schedule: Is delivery expected in one complete shipment, or will deliveries be scheduled over a defined period?
A: YES, 1 shipment
Q. Product Specifications: Could the City please confirm the acceptable bale dimensions and approximate weight range for both the Coastal Bermuda hay and the straw?
A: Yes, 3ft WIDTH x 1ft 7in LENGTH 1FT 2IN HEIGHT/55 pounds
Q. Are there any specific moisture content, cleanliness, or weed-free standards that must be met for acceptance?
A: YES
Q. Quality Assurance & Acceptance: Will hay and straw be inspected upon delivery? If so, who will perform the inspection, and what are the acceptance or rejection criteria?
A: YES, The Barn Manager will perform inspection.
Q. Packaging & Labeling: The solicitation mentions that products must be “new, unopened, and in original packaging.”
Can the City clarify how this requirement applies to baled hay and straw?
A: This is standard language for solicitation shipping.
OPS-16 10/15/2025
Rev. 0 03/05/2020 Page 2
Q. Delivery Site Access: Are there any special requirements for unloading at 1331 S. Washington Ave (Fair Park), such as dock access, equipment restrictions, or appointment scheduling?
A: THERE WILL BE FORKLIFT PROVIDED
Q. Source & Substitution: Is locally sourced, Texas-grown Coastal Bermuda preferred?
A: YES
Q. Would equivalent hay types of comparable quality and nutritional value be considered if local supply becomes limited?
A: NO SUBSTITIONS ALLOWED
Q. Payment Terms: Could the City please confirm payment terms (e.g., Net 30 or Net 45)?
A: Net 30
Q. Insurance Requirements: Are there specific insurance minimums or coverage types required for this purchase order?
A: NO
If there are any questions pertaining to this addendum, please login to the Solicitation Portal:
www.dallascityhall.bonfirehub.com
Enter your questions under the Messages Tab.
http://www.dallascityhall.bonfirehub.com/
File details come from the government source that posted it. Updated .