3-IFB-25-033 Addendum 1 .pdf

Rev.04.28.2025

ADDENDUM #1

To: All Bidders From: Mursal Mzee, Procurement Services Department Subject: IFB-25-033 Water and Wastewater Chemicals Date: August 6, 2025.

This addendum is issued to provide additional information, clarification, corrections, additions, deletions and/or to answer questions concerning the above-mentioned solicitation. All information provided in this addendum is incorporated into the solicitation document as if set forth therein. All other parts of the IFB have been maintained as originally distributed. This addendum supersedes any verbal or other instructions given to any bidder qualified to respond pursuant to the requirements set forth in this solicitation document.

I. FILES:

1. Submit Bid To: https://tohowater.bonfirehub.com/

Solicitation Schedule

2. Question Deadline: August 5, 2025, 2:00 PM.

II. Questions and Answers

Q1. Can we please get the previous bid tab results for our files?

A1. See the attached.

Q2. Can we please get the current pricing/supplier for the chemicals listed on the bid?

A2. See the attached.

Q3. What is your payment term?

A3. The payment terms are net 45 days from the date the invoice is received, and services are accepted, unless otherwise stated in the contract. If not paid in that timeframe, interest starts accruing.

Q4. Page 60, Section 16. INDEMNIFICATION

We would like to request a change of language for the indemnification. To the fullest extent permitted by law, the Contractor shall defend, indemnify, and hold harmless Toho, its officials, agents, and employees from, and against, any claims, suits, judgments, demands, liabilities, damages, costs, and expenses (including, but not limited to reasonable attorneys’ fees, paralegals’ fees, consultants’ fees, and costs at all administrative, pretrial, trial, and appellate levels) of any kind or nature whatsoever, arising to the extent directly and proximately or indirectly out of or caused, in whole or part, by any act or omission of the Contractor or its subcontractors (if any), anyone directly or indirectly employed by them, or anyone for whose acts any of them may be liable. For the avoidance of doubt, Contractor https://tohowater.bonfirehub.com/ shall not be obligated to defend, indemnify or hold harmless Toho, its officials, agents, and/or employees, for any liability found to be the result of the negligence or wrongful conduct of Toho and/or its officials, agents, and employees.

Notwithstanding anything herein to the contrary, in no event will Contractor be liable for any exemplary, punitive, indirect, multiple, incidental, special or consequential damages or lost profits or business.

A4. At the intent-to-award stage, the successful bidder may propose language modifications, which will be submitted to our Legal department for review and approval.

Q5. Could you please provide an estimated delivery quantity for each of the chemicals?

A5.

Group Type of Chemical Estimated Annual

Usage

1 Ammonium Sulfate 25,000 gallons

2 Sulfuric Acid 22,000 gallons

3 Liquid Carbon Dioxide 100,000 gallons

4 Liquid Oxygen 100,000 gallons

5 Aluminum Sulfate 25,000 gallons.

Q6. Will a performance bond be required for this IFB? If so, what percentage of the contract will it be.

A6. No performance bond is required for this solicitation

Q7. What is the shipment size for Liquid Ammonium Sulfate for Sun Bridge & Harmony?

Also, what is the average bulk shipment size for Liquid Ammonium Sulfate to Southside and Aluminum Sulfate to Sun Bridge?

A7. Ammonium Sulfate – Please see section 6 for the IFB Sun Bridge Water Treatment Plant (WTP) -. Anticipated Annual Volume (not guaranteed) is 2,500 gallons.

Harmony Water Treatment Plant (WTP) - The anticipated Annual Volume (not guaranteed) is 2,500 gallons.

Southside Wastewater Treatment Plant – Bidder must ship in bulk tanker loads.

Anticipated Annual Volume (not guaranteed) is 20,000 gallons.

Aluminate Sulfate Sun Bridge Wastewater Treatment Plant (WTP) -. Anticipated Annual Volume (not guaranteed) is 25,000 gallons.

Q8. Could you please provide current supplier and price for Ammonium Sulfate and Aluminum Sulfate?

A8. Please refer to Q2 attachments

Q9. Could you please confirm whether a bid bond is required? On pg 12 of the IFB states that no bid bond is required but section 7 indicates that the attachments on the following pages must be completed

A9. Bid Bond is not required with this solicitation

Q10. Can we please get the current pricing/supplier for the chemicals listed on the bid?

A10. Please refer to Q2 attachments

Q11. Is a new enterprise, or simply new to bidding on Alum and LAS publicly?

A11. Toho Water Authority is not a new enterprise. While we regularly issue Invitations for Bids (IFBs) for chemicals, this is our first time publicly bidding on aluminum sulfate (Alum), as well as our first time utilizing a reverse auction process for chemical procurement.

III. DUE DATE:

The Tohopekaliga Water Authority will receive sealed Unpriced Technical Proposals from Prospective Bidders until 2:00 PM on Tuesday, August 19, 2025.

Acknowledgment is hereby made of Addendum #1.

Signature of Bidder Date cc: Project File