3. STATEMENT OF WORK OXYGEN GENERATION SYSTEM.docx

Statement of Work (SOW):

Turn-Key Procurement, Installation, and Maintenance of Oxygen Generation System

1.0 GENERAL SCOPE & OBJECTIVE

The objective of this contract is the complete turn-key procurement, delivery, installation, testing, and commissioning of an automated medical-grade Oxygen Generation System at the US Naval Hospital (USNMRTC/USNH) Guam. Following a one-year manufacturer warranty, the Contractor shall provide comprehensive preventative maintenance (PM), calibration, and corrective maintenance services covering a Base Year and four (4) Option Years.

The contractor will provide labor, all supplies, OCONUS transportation, and tools to perform the services in accordance with (IAW) Original Equipment Manufacturer (OEM) specifications and the Joint Commission Hospital Accreditation Program requirements. The Contractor shall allow only FULLY QUALIFIED FIELD ENGINEERS who have gone through OEM Training to perform services.

2.0 DETAILED WORK REQUIREMENTS (PROCUREMENT & INSTALLATION)

2.1 Procurement and Logistics

· System Sourcing: Procure a complete medical-grade oxygen generation plant (e.g., PSA or VSA technology), including air compressors, dryers, filtration systems, oxygen receivers, monitoring/analyzing sensors, and control panels. The system shall include , but not limited to, the following components:

· Air Compressor (20hp, oil-free)

· Air Dryer 200scfm

· Oxygen Generator

· Oxygen Compressor

· Ancillary Component: 120-Gal air receiver, 120 Gal oxygen receiver, interconnecting hoses, control panel with chart recorder, oxygen analyzer, CO monitor, HEPA filter and manifold, and an automatic switchover console.

· Reserve System: Cylinder filling ramp for thirty (30) 240 ci ft. cylinders with a reserve manifold.

· Shipping & Customs: Manage all freight logistics, customs clearances, and delivery to the USNH Guam site, adhering to all Department of Defense (DoD) supply chain security requirements.

2.2 Site Preparation & Engineering

· Site Survey: Conduct an on-site survey to verify space, structural, electrical, and HVAC capacities.

· Engineering Drawings: Provide stamped engineering drawings detailing the integration of the new system into the facility.

2.3 Turn-Key Installation

· Execution: Install the procured system, handling all necessary electrical, plumbing, and mechanical tie-ins.

· Integration: Connect the system seamlessly to the hospital's existing medical gas pipeline without disrupting ongoing critical care operations. The procured system must strictly adhere to NFPA 99, USP (Oxygen 93% or 99%), and FDA regulations.

2.4 Testing & Commissioning

· Certification: Conduct full system startup and operational testing. Provide a certified third-party medical gas verifier to inspect and certify the system per NFPA 99 standards prior to government acceptance.

2.5 Biomedical Technician Service Training

Provide on-site original manufacture service technical training to two (2) USNMRTC Guam Biomedical Equipment Technicians for the Oxygen Generation System. Preventive maintenance, calibration, and corrective maintenance instruction shall be IAW the manufacturer’s OEM specifications.

3.0 WARRANTY & ONGOING SERVICE MAINTENANCE

Following the Government's formal acceptance of the commissioned system, the Contractor shall provide a one (1) year manufacturer's warranty encompassing all parts, labor, software updates, and travel. Following the warranty, the Base Year and Option Years shall commence.

3.1 Calibration

Provide on-site equipment calibration (including supplemental parts) as scheduled for the equipment. Calibration shall be IAW the manufacture’s OEM specifications in 6-month intervals to ensure consistent, standardized performance or output.

3.2 Preventive Maintenance (PM)

The contractor shall provide preventive maintenance (including supplemental parts) as scheduled for the equipment, IAW the manufactures specifications in 6-month intervals.

3.3 Corrective Maintenance & Emergency Response

Items that require repairs to bring the unit(s) back to working condition per OEM specifications that are not covered by the PM process must be reported immediately to the Biomed Medical Repair Section point of contact on site or via email: usn.guam.navhospgu.list.biomed-repair@health.mil.

· Emergency Response: The Contractor must provide 24/7 technical reach-back support and guarantee a maximum four (4) hour on-site response time for emergency repairs following notification of a critical system failure.

3.4 Repair Parts

All parts necessary to bring the unit back to OEM specifications during corrective maintenance will be provided by the service technician. The contractor shall ensure that the original design and functional capabilities will not be changed, modified, or altered unless authorized in writing by the manufacture and the Biomedical Repair Division. If any action requires a contractual change to cover expenses, only the Contracting Officer has the ability to authorize this change.

4.0 DOCUMENTATION AND DELIVERABLES

4.1 Service Event Documentation (Field Service Reports - FSR) Upon completion of each PM, Calibration, or Corrective Maintenance visit, the field service technician must submit an FSR for services provided to the biomedical point of contact at: usn.guam.navhospgu.list.biomed-repair@health.mil within 72 hours of completion.

REPORTING DETAILS:

· Name of Contractor and Technician(s)

· Control number for the Contractor or log number for the report

· Description of the work performed in detail

· Equipment identification: Manufacture, model, serial number, electronic control number (ECN)

· Itemized description of services performed with labor and time

· Action taken and/or recommendations for consideration

· Pending actions or resolutions to any problems

· Total billing for services provided should be clearly indicated

· Signature of the field service technician(s) that conducted the maintenance USNMRTC Guam shall have unlimited rights and ownership of all deliverables provided under this statement of work. The definition of “unlimited rights” is contained in the Federal Acquisition Regulation (FAR) 27.401, Definitions.

4.2 Formal Acceptance or Rejection of Documents

The Government will have five (5) business days to review each document and provide feedback. The contractor shall have five (5) business days to incorporate comments. Delivery of the final document with incorporated comments shall constitute acceptance.

5.0 SPECIAL CONTRACT REQUIREMENTS

5.1 Place of Performance

Installation, PM, calibration, and corrective maintenance will be performed on-site at:

United States Naval Hospital Guam Building 50 Farenholt Rd Agana Heights, Guam 96910 Phone: (671) 344-9381

5.2 Minimum Qualifications

Upon request, the contractor shall provide training certificates prior to the start of any services. Training certificates will detail training location, completion date, and expiration dates.

5.3 Normal Working Hours

For non-emergency work, the contractor shall report to the Biomed Shop prior to performing any services at USNMRTC Guam, Monday through Friday, between the hours of 0730 to 1600. Specific scheduled work will be provided in writing to usn.guam.navhospgu.list.biomed-repair@health.mil 30 days prior to any on-site work to be approved by the Biomed Maintenance Manager.

5.4 Work Attire & Communication Courtesy

All contractor personnel shall dress professionally. Business attire excludes short pants, tee shirts, open toe shoes, and other inappropriate dresses. Contracted personnel wearing inappropriate dress may be immediately removed from the project. Contractor personnel shall always be courteous and respectful to all onsite personnel and follow the direction of USNMRTC Guam management regarding conflict resolution.

5.5 Contractor Performance Evaluation

If performance does not meet the specifications stated in this SOW, the contractor shall be notified and given a specified amount of time by the Contracting Officer to correct the deficiencies.

5.6 Delays

USNMRTC Guam will review any contractor delays or failure to perform. If the review indicates performance deficiency is not the result of factors beyond the contractor’s control, the contractor will be notified and shall respond within 24 hours with receipt of notification and provide remedies.

6.0 PERFORMANCE MEASURES

Performance Measures for satisfactory completion shall be measured by completion of deliverables and tasks identified in the SOW. At a minimum, the following metrics shall be applied:

· There are no oversights in the review and analysis that result in incorrect assumptions or unacceptable recommendations.

· There are no oversights in the development of reports or documents which could result in a delay in meeting established timelines.

· All work is completed within the established and agreed upon timeframes (including the 4-hour emergency response requirement).

· The quality of the work and the content of deliverables shall be highly professional.

Appendix 1. Equipment List (Note: Equipment details to be formally added to this Appendix upon successful procurement and finalization of the specific make/model of the Turn-Key Oxygen Generation System).