3. PWS - Grease Traps and Septic Tanks - 2027 Revision# 3.pdf

Grease Traps, Septic Tanks & Lift Stations.

Pumping and Cleaning Grease Traps, Septic Tanks & Lift Stations.

Contract Management Branch

Service Contracts Section

PERFORMANCE WORK STATEMENT

(PWS)

Fort Bragg, North Carolina.

2 September 2026 Revision: 3

Table of Contents

Part 1: General Information

• 1.1. Description of Services/Introduction

• 1.2. Background

• 1.3. Objectives

• 1.4. Scope

• 1.5. Traffic Flow

• 1.6. Restoration of Real Property Damage

• 1.7. General Information

• 1.8. Period of Performance o 1.8.1. Place of Performance o 1.8.2. Recognized Holidays o 1.8.3. Hours of Operation o 1.8.4. Installation Closures o 1.8.5. Inclement Weather

• 1.9. Emergency Delays

• 1.10. Fraud, Waste, and Abuse

• 1.11. Type of Contract

• 1.12. Security o 1.12.1. Security Requirements o 1.12.2. Security Program o 1.12.3. AT Level I Training o 1.12.4. Access and General Protection/Security Policy and Procedures o 1.12.5. iWATCH Training o 1.12.6 Contractor employees who require access to government information systems o 1.12.7. Contracts that require an OPSEC standing operating procedure/plan o 1.12.8. Contracts that require Opsec training o 1.12.9. Information Assurance (IA) Information Technology Training o 1.12.10 Information Assurance (IA) Information Technology Certification o 1.12.11. Contracts that require handing classified information o 1.12.12. Secured Areas / Restricted Areas o 1.12.13. Eligibility Verification for employment o 1.12.14. 3Rs (Recognize, Retreat, Report) Explosives Safety Education Program Training.

o 1.12.15. Physical Security Plan.

• 1.13. Security Training o 1.13.1. Training o 1.13.2. Anti-Terrorism (AT) Level I Training o 1.13.3. iWATCH Training o 1.13.4 Counterintelligence Awareness and Reporting Program Training

• 1.14. Local Health Protection Conditions o 1.14.1. Key Control

• 1.15. General o 1.15.1. Personnel Certifications o 1.15.2. Access and General Protection/Security Policy and Procedures

• 1.16. Post Award Conference/Periodic Progress Meetings

• 1.17. Government Roles and Responsibilities o 1.17.1. Contracting Officer (KO) o 1.17.2. Contracting Officer’s Representative (COR/ACOR) o 1.17.3. COR/ACOR Authority o 1.17.4. COR or Designated Government Representative Functions

• 1.18. Specific Contractor Requirements, Roles, and Responsibilities o 1.18.1. U.S. Residency o 1.18.2. Contractor Hiring Restrictions o 1.18.3. Contractor Identification o 1.18.4. Standards of Conduct o 1.18.5. Contractor Key Personnel o 1.18.6. Project Manager (PM) o 1.18.7. Quality Control Manager/Inspector (QCM) o 1.18.8. Quality Control Program (QCP) o 1.18.9. Other Qualifications

• 1.19. Phase In /Phase Out Period

• 1.20. Emergency Services o 1.20.1. Emergency Medical Treatment o 1.20.2. Accident Reporting

• 1.21. Environment and OSHA

• 1.22. Safety o 1.22.1. Safety Plan o 1.22.2. Spill Plan o 1.22.3. Safety Data Sheets

• 1.23. Environmental Compliance

Part 2: Definitions & Acronyms

• 2.1. Definitions

• 2.2. Acronyms

Part 3: Government Furnished Property, Equipment, and Services

• 3.1. Equipment

• 3.2. Utilities

• 3.3. Materials

• 3.4. Property

• 3.5. Services

Part 4: Contractor Furnished Items and Services

• 4.1. General

• 4.2. Materials

• 4.3. Equipment

• 4.4. Unserviceable Contractor Equipment

Part 5: Common Level of Services

• 5.0. Specific Tasks

• 5.1. Grease Traps

• 5.2. Septic Tanks

• 5.3. Disposal

• 5.4. Documentation and Reporting

Part 6: Applicable Publications

Part 7: Attachment/Technical Exhibit Listing

Part 8: Performance Requirements Summary

• 8.0. Performance Requirement Summary

• 8.1. Deliverables Schedule

Part 1

GENERAL INFORMATION

1.0. GENERAL:

This is a non-personal services contract for Grease Traps, Septic Tanks, Lift Stations:

• The Government will not exercise any supervision or control over the contract service providers.

• The Contractor shall perform to the standards specified in this Performance Work Statement (PWS).

• Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

• The Contractor shall furnish all necessary personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and any other non-personal services required to fulfill the obligations outlined in this PWS.

1.1. Description of Services/Introduction:

The Contractor shall provide comprehensive management, supervision, personnel, labor, equipment, supplies, facilities, transportation, tools, materials, and other items and non-personal services necessary to perform all Grease Traps, Septic Tanks, Lift Stations & Field Latrine Services, as detailed and defined in this Performance Work Statement (PWS), Part 5 specific. Activities to include, but not limited to pumping, cleaning, grease removal, inspection, disposal, and other general waste management maintenance of approximately 139 systems/facilities.

This shall be done IAW all the terms, conditions, general and special provisions, specifications, attachments, and exhibits contained herein or incorporated by reference.

• The Contractor shall ensure that all work meets or exceeds the specifications for the listed Common Levels of Service (CLS).

• The Contractor shall perform to the standards in this contract.

1.2. Background:

The Directorate of Public Works (DPW) at Fort Bragg, North Carolina oversees the pumping and cleaning of grease traps, septic tanks, lift stations across multiple geographically dispersed locations. These supported sites include Fort Bragg, Pope Army Airfield (PAAF), Camp Mackall (MAAF), Simmons Army Airfield (SAAF), and Range Control.

DPW’s operational footprint spans several counties throughout North Carolina—Cumberland, Hoke, Harnett, Moore, Richmond, and Scotland—requiring coordinated scheduling, regulatory compliance, and consistent service delivery across a wide regional area. This mission ensures proper sanitation, environmental compliance, and uninterrupted support to installation operations and training activities.

1.3. Objectives.

The Contractor shall ensure all work accomplished as fulfillment of this PWS meets all applicable Federal, State, and local laws, regulations, directives, and other requirements (LOR) (See Definitions & Acronyms, 2.2 Acronyms - Legal and Other Requirements) and Applicable Publications.

1.4. Scope:

The Contractor shall perform Grease Trap, Septic Tank and Lift Station Pumping and Cleaning Services in accordance with the performance standards established in this Performance Work Statement (PWS). The Contractor shall provide all required management, equipment, and personnel necessary to execute Grease Trap, Septic Tank and Lift Station Pumping and Cleaning Services as defined in this contract. All work shall be performed in full compliance with the terms, conditions, and provisions contained herein and in accordance with all applicable federal, state, and local regulations.

1.5. Traffic Flow.

The Contractor shall maintain the free flow of vehicle and pedestrian traffic while conducting pumping and cleaning Grease Traps, Septic Tanks, Lift Stations. Any street (or road) closures (less or more than 30 minutes) shall be coordinated with the COR or ACOR.

Any street (or road) closure exceeding 30 minutes, the KO, in writing, a minimum of fourteen (14) days in advance of any scheduled closure of streets. Emergency road closures shall be coordinated with the COR or ACOR prior to pumping and cleaning Grease Traps, Septic Tanks, Lift Stations. (See Deliverables Schedule, paragraph 8.0, Deliverables A001).

1.6. Restoration of Real Property Damage.

The Contractor shall be responsible for all damages to Government property occurring because of contractor employees’ work. The Contractor shall notify the COR no later than 2 two hours of occurrence of any damages caused by the Contractor employee’s or equipment. The Contractor shall make all necessary repairs, at no cost to the Government, and to the satisfaction of the Government. The Government may perform necessary repairs that are required because of Contractor damage. The Contractor shall reimburse the Government for all costs the Government incurs due to the cost of repairing, cost of removal of damaged item or loss of assessed/appraised value due to Contractor caused damage to Government Property within thirty (30) calendar days of completion of repairs. (See Deliverables Schedule, paragraph 8.2, Deliverables A002).

1.7. General Information:

1.8. Period of Performance:

Base period of twelve (12) months with four (4) option years of twelve (12) months each.

1.8.1. Place of Performance:

The Contractor shall perform work on Fort Bragg, Pope AAF, Camp Mackall AAF, Simmons AAF, Range Control, North Carolina. Authorized access is required to enter the government-owned property.

1.8.2. Recognized Holidays:

The Contractor shall not be required to perform services on recognized federal holidays nor on days observed in lieu thereof. The recognized federal holidays include:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

Juneteenth

1.8.3. Hours of Operation:

The normal hours of operation are between the hours of 7:30 am – 4:30 pm EST, Monday through Friday, excluding Federal holidays or when the Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. No overtime (OT) or compensatory time (CT) is authorized. Contractor personnel shall not exceed a 40-hour work week; flexible work schedule may be considered, including for weekend work with coordination with the COR and Site Managers.

• The Contractor shall coordinate with KO/COR to establish a schedule if services are required outside of normal hours of operation.

• The Contractor shall maintain an adequate workforce to ensure the uninterrupted performance of all tasks defined within this PWS when installations are not closed for the aforement ioned reasons.

• The Contractor shall work on the days the Government is scheduled to work.

1.8.4. Installation Closures:

When an unforeseen installation closure occurs on a regularly scheduled day of work, (i.e., severe weather, training holiday, day of mourning, etc.).

• The Contractor shall reschedule the work to be performed the following day, unless the following day falls on a weekend, or a recognized Federal holiday, or reschedule the work on any day that is mutually satisfactory.

1.8.5. Inclement Weather:

If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the KO/COR if inclement weather suspends operations within two (2) hours. The Contractor shall resume operations with KO/COR approval.

1.9. Emergency Delays:

If the Contractor determines unsafe weather conditions or work environment is cause for an interruption of services, the Contractor shall notify the KO or his/her designated representative COR/ACOR; two (2) hours prior to curtailing operations. The Contractor shall obtain KO approval to resume operations.

• The Contractor shall obtain KO approval to resume operations.

• The Contractor shall coordinate with the DPW designated representative(s) in preparation for and during emergency operations situations such as inclement weather, flood, active shooter, fire or other emergency situations.

1.10. Fraud, Waste, and Abuse:

In accordance with AR 11-2, Internal Management Controls, the Contractor shall be responsible for maintaining proper conduct and good discipline within Contractor-occupied work areas. Contractor personnel shall be encouraged to be alert to and report to designated representatives suspected of fraud, waste, and abuse or other intentionally dishonest conduct observed during or in the performance of contract.

1.11. Type of Contract:

The Government will award a FIRM FIXED PRICE (FFP) type of contract with some “As Required” CLINs.

1.12. Security.

1.12.1. Security Requirements.

Contractor personnel performing work under this contract shall have and maintain a Homeland Security Installation Assess Control Badge at the time of the contract start date and for the life of the contract. The PM and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

1.12.2. Security Program.

The Contractor’s security program must focus on physical security aspects related to contract performance. It should outline how the Contractor will prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and arson targeting Contractor-controlled facilities and Government-Furnished Property (GFP). The Contractor’s security program is required within 30 days after contract award and within five working days of changes thereafter.

Electronic copies shall be provided to the KO/COR. The Contractor is required to develop and implement the physical security plan in accordance with AR 190-13. (See Deliverables Schedule, paragraph 8.2, Deliverables A003).

Table 1.12.

AT/OPSEC Requirement.

Yes / No 1 Concern

Yes AT Level I Training Yes Access, General Protection, and Security Policy and Procedures Yes iWATCH Training

No Contractor Employees Who Require Access to Government Information Systems

No Contracts That Require an OPSEC Standing Operating Procedure / Plan

Yes Contracts That Require OPSEC Training No Information Assurance (IA)/Information Technology (IT) Training

No Information Assurance (IA) and/or Information Technology (IT) Certification

No Contracts That Require Handling or Access to Classified Information

Yes Will Be Escorted in Area Where They May Be Exposed to Classified and/or Sensitive Materials and/or Restricted Areas

Yes For Eligibility Verification for Employment No 3Rs Explosive Safety Education Training Certificate No Project-specific Photographs

1) (Yes) means this is a requirement of job, (No) means this is not a requirement of job.

1.12.3. AT Level I Training:

All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas, shall complete AT Level I awareness training 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the KO/COR within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

https://jko.jten.mil/courses/AT-level1/launch.html. (See Deliverables Schedule, paragraph 8.2, Deliverables A004).

a) If access to a computer is not available, the Government will provide AT Level I training to Contractor employees within 30 business days after the contract starts and maintain a copy of the attendance roster for one (1) year. Any Contractor hired after contract start will be required to receive AT Level I training within 30 calendar days either online or as provided by the Government.

b) The Contractor must present the training certificate to the KO/COR within 30 calendar days (See Deliverables Schedule, paragraph 8.2, Deliverables A005).

1.12.4. Access and General Protection/Security Policy and Procedures.

The Contractor and all associated subcontractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or individual facility change, the Government may require changes in contractor security matters or processes.

• For contractors that do not require CAC but require access to a DoD facility or installation. Contractors and all associated sub-contractors employees must be screened using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Contractors or Contract Leads will coordinate with the COR to receive an entry badge (AIE). All issued badges will not exceed the issuance of three years or the length of the contract. Contractors requiring access to the installation will go to the visitor center to obtain a badge of access. Contractors will turn in the badge to the COR upon expiration of the contract or separation from the contract. Lost, damaged, or stolen badges will be reported immediately to the COR. IAW AR 190-51, at no point will a contractor use a retiree, or other DoD ID to access the installation unless it is a CAC ID, issued by the US Government and sponsored locally.

1.12.5. iWATCH Training.

iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 10 calendar days of new employees commencing performance with the results reported to the COR NLT 15 calendar days after contract award. This information is available at the following website:

https://www.youtube.com/embed/vlzYhQp7fPw . (No certificate. Provide email documents to COR stating when video was watched.) (See Deliverables Schedule, paragraph 8.2, Deliverables A006).

1.12.6. Contractor Employees Who Require Access to Government Information Systems:

All contractor employees with access to a government information system must be registered in the Army Validation System (AVS) at the commencement of services and must successfully complete the DOD Information Assurance Awareness training prior to access to the information systems and then annually thereafter. AVS website is located at https://iga.army.mil/identityiq/home.jsf. It is used to submit automated DD For 2875 System Authorization Access Request (Saar) for account creation. (See Deliverables Schedule, paragraph 8.2, Deliverables A007).

1.12.7. Contracts That Require an OPSEC Standing Operating Procedure / Plan:

The contractor shall develop an OPSEC SOP/Plan within 30 calendar days of contract award. The OPSEC SOP/Plan must be reviewed and approved by the Responsible Government OPSEC Officer, and a copy shall be furnished to the COR/ACOR. This SOP/Plan will include the government’s critical information, why it needs to be protected, where it is located, who is responsible for it and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor will ensure this individual becomes OPSEC Level II certified per AR 530-1. (See Deliverables Schedule, paragraph 8.2, Deliverables A008).

1.12.8. Contracts That Require OPSEC Training:

All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to KO/COR within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites:

https://securityawareness.dcsa.mil/opsec/index.htm or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum. (See Deliverables Schedule, paragraph 8.2, Deliverables A009).

1.12.9. Information Assurance (IA)/Information Technology (IT) Training:

For Information Assurance (IA)/Information Technology (IT) Training: All contractor employees and associated subcontractor employees must complete the DOD IA Cybersecurity Awareness Training in the Army Training Information System (ATIS) located at https://learn.atis.army.mil/moodle/ before issuance of network access and annually thereafter. All contractor employees working in IA/IT functions must comply with DOD and Army training requirements in DOD 8570.01, DOD 8570.01-M and AR 25-2 within six months of employment. Cyber Awareness Training is now required initial and once every five (5) years. (See Deliverables Schedule, paragraph 8.2, Deliverables A010).

1.12.10. Information Assurance (IA) and/or Information Technology (IT) Certification:

Per DoD 8140.01-M, DFARS 252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8140 must be completed upon award of contract. (See Deliverables Schedule, paragraph 8.2, Deliverables A011).

1.12.11. Contracts That Require Handling or Access to Classified Information:

For Contracts That Require Handling or Access to Classified Information: Contractor shall comply with FAR 52.204- 2, Security Requirements. This clause involves access to information classified “(Confidential),” “(Secret),” or “Top (Secret)” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

1.12.12. Secured Areas / Restricted Areas.

Contractor will Be Escorted in Area Where They May Be Exposed to Classified and/or Sensitive Materials and/or Restricted Areas: All contractor employees, including subcontractor’s employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in area where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.12.13. Eligibility Verification for Employment: E-Verify.

For Eligibility Verification for Employment: E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility. The U.S. Department of Homeland Security is working to stop unauthorized employment. By using E-Verify to determine the employment eligibility of their employees, companies become part of the solution in addressing this problem. All U.S. employers must complete and retain a Form I-9 for everyone they hire for employment in the United States. This includes citizens and noncitizens. On the form, the employer must examine the employment eligibility and identity document(s) an employee presents to determine whether the document(s) reasonably appears to be genuine and relates to the individual and record the document information on Form I-9. The list of acceptable documents can be found on the last page of the form. E-Verify is mandatory for employers with federal contracts or subcontracts that contain the Federal Acquisition Regulation E-Verify clause.

1.12.14. 3Rs (Recognize, Retreat, Report) Explosives Safety Education Program Training.

All Contractor and subcontractor employees requiring access to Army or Army National Guard installations, facilities, and areas for the performance of a contract or subcontract must complete the 3Rs (Recognize, Retreat, Report) Explosives Safety Education Program training. Complete the training within 30 calendar days after the date of receipt of a written notice of the award. The Contractor is responsible for ensuring that all subcontractor employees complete the training before access to the installation is required for performance of the subcontract. The Contractor is also responsible for ensuring that all contractor and subcontractor employees renew the training annually for the duration of the performance period of the contract or subcontract. The Contractor must submit certificates of completion for each Contractor and subcontractor employee subject to this requirement to the KO/COR within 5 calendar days after completion of training. 3Rs Explosives Safety Education Program training is available at the following website: https://www.denix.osd.mil/uxo/3rs-training/. (See Deliverables Schedule, paragraph 8.2, Deliverables A012).

1.12.15. Physical Security Plan.

The Contractor’s Physical Security Plan, the Contractor’s Information Security Plan, the Contractor’s Information Systems and Plan, and National Industrial Security Program (NISP) shall form the basis of the Contractor’s security program. The physical security plan must be developed in alignment with the following regulations: ARs 190-11, 190- 13, and 190-51; Department of Defense (DOD) 4500.9-R; Department of Defense Instructions (DODI) 5100.76 and 5220.22; as well as applicable Fort Bragg regulations or policies

1.13. Security Training.

In the event of a National Defense Emergency affecting Fort Bragg, North Carolina. The KO/COR will immediately notify the contract Program Manager. At that time, the contractor shall take immediate steps to cease all activities on the installation(s) and will cause all personnel to leave the installation(s) property until notice is given by the installation and KO/COR that National Defense Emergency conditions are no longer in effect.

1.13.1. Training.

The Contractor shall effectively educate its employees, through formal training, company policy, information directives and procedures, in an awareness of the legal provisions of FAR Subpart 4.19 and its underlying policy and principles, so that each employee will know and understand the provisions of that Subpart and the absolute necessity of safeguarding information from anyone other than the Contractor's employees who have a need to know, and the U.S. Government.

1.13.2. Counterintelligence Awareness and Reporting Program Training.

For all DA contractors. Training will be completed within 30 days of assignment or employment to an organization and will undergo live environment CIAR training will be completed annually IAW AR 381-12 Counterintelligence Awareness and Reporting Program. The Contractor shall provide either certificates of completion or dates of attendance, the training is available at the following site: http://jko.jten.mil, for each affected contractor employee and subcontractor employee to the KO/COR, within 15 calendar days after completion of training by all employees and subcontractor personnel (See Deliverables Schedule, paragraph 8.2, Deliverables A0013).

1.13.3. Threat Awareness and Reporting Program Training.

For all DA contractors. Training will be completed within 30 days of assignment or employment to an organization and will undergo live environment TARP training will be completed annually IAW AR 381-12 Threat Awareness and Reporting Program. The Contractor shall provide either certificates of completion or dates of attendance, the training is available at the following site: http://jko.jten.mil, for each affected contractor employee and subcontractor employee to the KO/COR, with 15 calendar days after completion of training by all employees and subcontractor personnel (See Deliverables Schedule, paragraph 8.2, Deliverables A014

1.14. Local Health Protection Conditions.

The Contractors will comply with all national and DoD policies regarding health protection issues including pandemic outbreaks. Local Health Protection Conditions (HPCON) change based on risk levels in the surrounding area Fort Bragg, North Carolina, and in cooperation with local, state, and national guidance. The Contractor shall comply with installation and higher headquarters policies aimed at mitigating the spread of dangerous communicable diseases.

1.14.1. Key Control:

The Government will issue no keys, key cards nor combinations to the Contractor.

1.15. General:

1.15.1. Personnel Certifications.

The Contractor shall be responsible for ensuring that all personnel performing work under this contract possess and maintain current certifications as indicated in the Performance Work Statement (PWS) security requirements throughout the execution of this contract.

1.16. Post Award Conference/Periodic Progress Meetings:

The Contractor shall attend the post award conference convened by the Contracting Activity or Contract Administration Office as agreed upon and stated in the contract award document and shall be at no additional cost to the Government.

• When the KO/COR and DPW management meet with the Contractor to review the Contractor's performance, written minutes of meetings will be recorded by the Government and signed by the Requirements Authority (RA) and the KO.

• The written minutes will be distributed within five (5) business days after the meeting.

• If any party does not concur with any portion of the minutes, the non-concurrence shall be provided in writing to the KO/COR within two (2) workdays following receipt of the minutes.

• Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

1.17. Government Roles and Responsibilities:

1.17.1. Contracting Officer (KO):

The KO is the only person authorized to make any changes to the requirements listed on this PWS. This authority remains solely with the KO, regardless of any provisions stated elsewhere in this contract,

• If the Contractor makes any change under the direction of someone other than the KO, the change will be deemed unauthorized and will be made solely at the Contractor's risk and expense.

• All contract administration will be handled by the KO.

• Communications regarding contractual administrative matters should be directed to the KO.

• No changes or deviations from the terms and conditions will be effective without a written modification to the contract, executed by the KO.

• The KO will approve all deliverables and plans required in this PWS.

1.17.2. Contracting Officer’s Representative (COR/ACOR):

The KO will appoint a COR during the performance of this requirement.

• Additional Government personnel may be designated to assist in contract oversight IAW AR 70-13 Management and Oversight of Service Acquisitions.

• Other surveillance personnel may be designated as COR and shall be trained and appointed IAW DoDI 5000.72, Department of Defense (DoD) Standard for Contracting Officer’s Representative (COR) Certification.

• The COR will aid in identification and resolution of problems within ten (10) days of identification of problem conflicts in priority, subtask requirement definitions, and other operations type problems.

• The COR will perform IAW the responsibilities and duties identified in the appointment letter.

1.17.3. COR/ACOR Authority:

A letter of designation will be issued to the COR/ACOR by the KO.

• A copy of the letter will be sent to the Contractor.

• The letter of designation states the responsibilities and limitations of the COR, especially regarding changes in cost, price estimates, or changes in delivery dates.

• The COR is not authorized to change any of the terms and conditions regarding cost, quantity, or schedule of the resulting order.

1.17.4. COR or Designated Government Representative Functions:

The COR or designated Government representative shall monitor all technical aspects of the contract and assist in contract administration.

• The COR or designated Government representative is authorized to perform the following functions:

o assure the Contractor performs the technical requirements of the contract.

o perform inspections necessary in connection with contract performance.

o maintain written and oral communications with the Contractor concerning technical aspects of the contract.

o issue written interpretations of technical requirements.

o monitor, document, and report Contractor's performance and notify both the KO and

Contractor of any deficiencies.

o coordinate availability of Government-Furnished Facilities and Incidental Property and provide direction or assistance for site entry requests of Contractor personnel.

1.18. Specific Contractor Requirements, Roles, and Responsibilities:

See below for Contractors Roles, and Requirements, Responsibilities.

1.18.1. U.S. Residency:

All CONUS Contractor employees shall be legal U.S. residents.

• The Contractor shall immediately remove any employee that is not a legal U.S. resident.

• The Contractor personnel shall be able to communicate clearly in the English language.

1.18.2. Contractor Hiring Restrictions:

The Contractor shall not hire or subcontract with off-duty or former Government employees whose employment would result in a conflict of interest as defined in DOD 5500.7-R Joint Ethics Regulation 30 August 1993, to include change dated 17 November 2011.

1.18.3. Contractor Identification.

The Contractor shall ensure that personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, and/or uniform) from Government employees.

• The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

• Contractor-owned/leased vehicles and trailers shall be clearly identified.

1.18.4. Standards of Conduct:

Contractor personnel’s conduct shall not reflect discredit upon the Government.

• The Contractor shall ensure all personnel present a professional appearance while working on the Government installation.

• The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.

• The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner.

• The Contractor shall remove, from the job site, any employee for reasons of misconduct or security.

• The Contractor shall ensure employee conduct complies with 41 USC §423, Procurement Integrity.

• The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

• The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

1.18.5. Contractor Key Personnel:

The contractor shall provide a resume of key personnel, who will be designated in writing, to the KO within one week of the contract award (See Deliverables Schedule, paragraph 8.1, Deliverables A015).

• These key personnel shall be available during normal duty hours.

• These individuals designated as key personnel shall be able to understand, speak, read, and write the

English language.

• The Government considers the Project Manager and Quality Control Manager as Key Personnel.

1.18.6. Project Manager (PM):

The Contractor shall provide a Project Manager (PM) who shall be responsible for the performance of the work under this contract. The name of this person shall be designated in writing to the KO. The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The PM shall be available between the hours of 7:30 AM to 4:30 PM, EST (not to exceed 40 Hours per week) Monday through Friday, except federal holidays or when the Government facility is closed for administrative reasons.

PM shall:

• Have Occupation Safety and Health Association, 40 Hour Hazardous Waste Operations and Emergency Response OSHA Standard CFR 1910.120.(e)(8) certificate of training.

• Be on a Medical Surveillance Program.

• Have OSHA 30 Hour Construction Safety and Health 29 CFR Part 1926 certificate of training.

• Be qualified to wear Respiratory Protection per 29 CFR 1910.134.

• Have a valid U.S. Driver’s License.

1.18.7. Quality Control Manager/Inspector (QCM):

The Contractor shall designate a part time QCM on site during normal duty hours.

• As a minimum, the QCM shall have at least two (2) years of documented relative experience and shall be responsible for the overall management and implementation of the Contractor's Quality Control Plan

1.18.8. Quality Control Program (QCP):

Quality Control is the responsibility of the Contractor. This contract requires a primary (QC). The Contractor shall provide a Quality Control Plan (QCP) within thirty (30) business days of contract start date. The Contractor shall provide and maintain a (QCP) that is acceptable to the (KO). Changes to the Contractor’s QCP shall be submitted to the KO for review and approval within five (5) business days prior to implementation. (See Deliverables Schedule, paragraph 8.1, Deliverables A016).

a) The Contractor shall ensure all Contractor’s employees and associated subcontractors are certified or licensed in the specific areas required by the State of (NC).

b) The Contractor shall ensure employees are certified or licensed in the appropriate Environmental Protection Agency (EPA) areas required.

c) The Contractor shall ensure all required documentation of certification or licensure for Contractor personnel are filed with the COR/ACOR within twenty-four (24) hours prior to employees commencing performance. (See Deliverables Schedule, paragraph 8.1, Deliverables A017).

1.18.9. Other Qualifications:

Septic tank drivers and pumping employees shall have at least one (1) year of experience in the Grease Trap and Septic Tank and Lift Station servicing.

1.19. Phase In / Phase Out Period:

The Contractor shall conduct a seamless transition of services, the Contractor shall execute the following phase-out procedures during the ten (10) business day transition period immediately preceding the contract's expiration Successor Familiarization: The Contractor is required to permit the successor contractor and its designated employees to observe all ongoing operations under the contract. This is to ensure the incoming team can become familiar with the full scope of work and procedures.

• Cooperation and Non-Interference: The Contractor must fully cooperate with both the successor contractor and Government personnel. All phase-out activities shall be conducted in a manner that does not interfere with the successor's ability to assume their duties or disrupt any future work.

• Maintain Service Levels: Throughout the phase-out period, the Contractor shall provide sufficient experienced personnel to guarantee that all services are maintained at the required level of proficiency without degradation.

1.20. Emergency Services:

1.20.1. Emergency Medical Treatment:

The Contractor or their employees shall immediately notify their supervisor of any incident requiring immediate emergency medical treatment.

a) The Government may provide 911 emergency support ambulance service and/or DoD medical facility, if available.

b) If injuries are incurred while an employee is performing work under this contract, the Contractor shall verbally notify the KO/COR immediately, but no later than (NLT) two (2) hours after an emergency medical event, followed by a documented summary of events (See Deliverables Schedule, paragraph 8.1, Deliverables A018).

c) The Contractor shall be responsible for reimbursement of any cost of provided emergency medical treatment services provided to Contractor personnel.

d) Reimbursement shall be paid to the U.S. Treasury.

1.20.2. Accident Reporting:

The Contractor shall comply with Operational Safety and Health Administration (OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact.

a) The Contractor shall immediately provide a verbal report to the KO/COR, but NLT two (2) hours of each such occurrence followed by an email documenting each such occurrence (See Deliverables Schedule, paragraph 8.1, Deliverables A019).

b) The Contractor shall adhere to reporting of mishaps IAW AR 385-10, The Army Safety Program (Chapter 3 Accident Investigation and Reporting, Chapter 4 Contracting Safety) and DA Pam 385-40, Army Accident Investigations and Reporting.

1.21. Environment and OSHA:

IAW para. 1.4 Scope, any apparent conflict between compliance (with such local, State, and Federal environmental and occupational safety laws, rules, and regulations) and the requirements of the contract shall be immediately brought to the attention of the KO and authorized representative(s) (i.e., Environmental Officer, Safety Officer, and COR) verbally.

• The Contractor shall notify the KO and authorized representative(s) via email outlining the details for each said conflict such that a final resolution is derived (See Deliverables Schedule, paragraph 8.1, Deliverables A020).

• The Contractor shall be liable for all fines, penalties, and costs that result from violations of, or failure to comply with para. 1.4 Scope.

• The Contractor shall implement the following environmental objectives in accordance with FAR 23.4;

FAR 23.7; FAR 52.223-1 through 52.223-5; and based on EPA-issued guidance).

• Maximize the utilization of environmentally preferable products.

• Maximize the utilization of bio-based products. See USDA-designated items at http://www.biopreferred.gov or 7 CFR part 3201.

• Maximize the reutilization of nonhazardous and recovered materials.

• Eliminate or reduce the generation of hazardous waste and the need for special material processing

(including special handling, storage, treatment, and disposal).

1.22. Safety:

The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract.

a) The Contractor shall comply with AR 385-10, The Army Safety Program.

b) All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO to halt all Contractor performance until such unsafe conditions are corrected.

c) The Contractor shall take due caution not to endanger personnel during performance of this contract.

d) Upon discovery of a serious hazard such as, but not limited to, fire, or fuel spill, the Contractor shall immediately notify the KO and designated authorized representatives verbally followed up with an email notification within three (3) business days (See Deliverables Schedule, paragraph 8.1, Deliverables A021).

1.22.1. Safety Plan:

The Contractor shall develop and implement a safety plan for its employees.

• The Contractor shall submit the safety plan to the KO/COR for review and acceptance within 30 business days after contract award.

• Revisions shall be submitted to the KO/COR five (5) business days prior to the effective date of change (See Deliverables Schedule, paragraph 8.1, Deliverables A022).

1.22.2. Spill Plan:

The Contractor shall immediately clean up hydraulic oil spills and other liquids leaking from their vehicles, within (2) hours. Disposal of hazardous waste shall be coordinated with the Environmental Division for manifest signature. Any spills of fuel, solvents, oxidizers, acids, or highly flammable material that enters a storm drain or waterway (including ditches) and any spillover (5) gallons at any location must be reported to the Fire Department immediately (911), (910) 907-4813 or (910) 309-9506. The Fire Department will notify DPW, who will determine whether it’s required to report the spill to NCDEQ.

a) The Contractor shall immediately notify the KO/COR of all spills, but NLT within (2) hours of spillage. Additionally, the contractor is required to submit all paperwork showing compliance and disposing of the hazardous spillage. (See Deliverables Schedule, paragraph 8.1, Deliverables A023).

b) The Contractor is responsible for all costs associated with the clean-up of a hazardous spill.

c) The Contractor shall submit a Spill Plan to the KO/COR for approval within 30 calendar days of contract award (See Deliverables Schedule, paragraph 8.1, Deliverables A024).

d) The Contractor shall verbally notify the KO and COR, followed by written notification as required in the (Fort Bragg) Spill Plan, if the Contractor spills or releases any hazardous substances, (i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification.)

1.22.3. Safety Data Sheets:

For materials that have Safety Data Sheets (SDS) associated with them, the Contractor shall submit the SDS to the KO/COR for approval five (5) business days after contract award (See Deliverables Schedule, paragraph 8.1, Deliverables A025).

• The Contractor shall adhere to all applicable requirements of the Installation Hazardous Waste Management Plan.

• The Contractor shall provide all materials, labor, training, transportation, and equipment for the handling and storage of hazardous materials or toxic materials.

1.23. Environmental Compliance.

The Contractor shall implement the following environmental objectives in accordance with FAR 23.4; FAR 23.7;

FAR 52.223-1 through 52.223-5; and based on EPA-issued guidance).

• Maximize the utilization of environmentally preferable products.

• Maximize the utilization of bio-based products. See USDA-designated items at http://www.biopreferred.gov or 7 CFR part 3201.

• Maximize the reutilization of nonhazardous and recovered materials.

• Eliminate or reduce the generation of hazardous waste and the need for special material processing

(including special handling, storage, treatment, and disposal).

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

The government is appointed by the contracting officer to administer the contract. Such an appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have the authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY

(GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8. KEY PERSONNEL. The follow personnel are considered key personnel by the Government: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer.

The contract manager, or alternate, shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract. The contract manager or alternate shall be available between 0630-1600, Monday through Friday, except Federal holidays or when the Government facility is closed for administrative reasons.

2.1.8.1 The Contractor shall notify the Contracting Officer, in writing, if one or more of the key personnel, for any reason, becomes or is expected to become unavailable to provide services under this task order for a continuous period exceeding 30 workdays, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated.

Notification shall be made with one business day of the contractor becoming aware of the change of a contractor employee identified as “key”. The notification shall provide, at a minimum, the circumstances necessitating the change in key personnel, and the effective date of the change.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are acceptable in accordance with the established standards and requirements of this contract.

2.1.11. QUALITY ASSURANCE EVALUATOR. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.14. SUBCONTRACTOR. One that enters a contract with a prime…