3. PWS 5 Jul 22.pdf

ATTACHMENT 1

FA520922Q0051

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 45006 APO AP 96343-5006

PERFORMANCE WORK STATEMENT

FOR

REPLACE & INSTALL BLOWERS

IN

BLDGS S137& 624, CAMP ZAMA (CZ)

AND

BLDG 16, SAGAMIHARA FAMILY HOUSING

AREA (SFHA), JAPAN

(FEWR No. HF00173-1J) 5 July 2022

Table of Contents

SECTION 1 Description of Services / General Information Page 2

SECTION 2 Services Summary Page 10

SECTION 3 Appendix A: Salient Characteristics Page 11-12

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all labor, management, tools, equipment, transportation, materials, and any other items or services necessary to perform replace blowers in buildings 137 and 624 at Camp Zama (CZ), and building 16 at Sagamihara Family Housing Area (SFHA), Japan in accordance with (IAW) this Performance Work Statement (PWS), commercial standards and practices, and the manufacturer standards.

1.1. REPALACEMENT WORK.

1.1.1 The contractor shall replace the below listed blowers and manufacturer standard accessories with new. Existing blowers’ information are as follows;

Location: Bldg 137 CZ

Manufacturer Model Ser# Power Qty.

Equalization Tank Blower

Shinmeiwa Industries, Ltd

ARH150SL 0141-432 15 kw 1

Aeration Tank Blower

Shinmeiwa Industries, Ltd

ARH200S 0141-562

0141-563 0141-564

30 kw 3

Backwash Blower

Shinmeiwa Industries, Ltd

ARH125SY 0141-433 11 kw 1

Location: Bldg 624 CZ

Manufacture Model Ser# Power Qty.

Equalization Tank Blower

Shinmeiwa Industries, Ltd

ARH150S 3C34-002 18.5 kw 1

Aeration Tank Blower

Shinmeiwa Industries, Ltd

ARH200S EA50-001

EA50-002

EA50-003

55 kw 3

Backwash Blower

Shinmeiwa

ARH125S 3C34-003 15 kw 1

Location: Bldg 16 SFHA

Manufacture Model Ser# Power Qty.

Backwash Blower

Shinmeiwa

ARH125E 12320 15 kw 1

1.1.2. At minimum, the following manufacturer standard accessories shall be replaced;

1. Base

2. Pulley and Belt

3. Belt Cover with maintenance hatch

4. Pressure Gauge (gauge cock with stand)

5. Silencer for suction side

6. Check Valve with safety system

7. Motol with base

8. Silencer for blow side

New blowers must conform to the salient characteristics listed at Appendix A.

1.1.3. Equal Items. When the contractor provides “or equal” items, the contractor shall submit descriptive data of materials with their offer. The “or equal” items must be reviewed and approved by the Government Representative (GR) prior to award. The descriptive data shall be supported by sufficient information such as shop drawings, layout, connections, catalogs, certificates of compliance, installation/ instruction manuals, operation and maintenance data and any other data published by the manufacturer, to demonstrate conformance to the requirements.

1.2. Submittals.

a) Work Schedule (Para 1.2.1.)

b) Work Performance Report (Para 1.2.2.)

c) Testing Reports (1.2.3.)

d) Operation and Maintenance Manuals

1.2.1. Work Schedule. The contractor shall submit work schedule to the GR no later than (NLT) fifteen (15) calendar days prior to start performance. The schedule will show the time and day of the repairs and testing for subject services. The GR will evaluate the contractor’s schedule and will send recommendations or concurrence to the contractor. The contractor shall not deviate from the approved schedule without prior approval of the GR or his/her designated representative.

1.2.1.1. Notice to Proceed Receipt. The contractor shall immediately notify the GR when the replacement equipment and accessories become available for install. The GR under instruction of the Contracting Officer (KO) then will issue the notice to proceed receipt via email.

1.2.2. Work Performance Report. The contractor shall submit three (3) sets of work performance report both in English and Japanese to the GR within thirty (30) calendar days after completion of the work. This report shall include the drawings of casing status, analysis of drawdown tests, investigation reports of submergible video camera and photographs of the existing conditions with comments to include pictures of the work performed (step-by-step) for each service item. Work performance record shall include the following information at minimum.

a) Date and time work performed

b) Description of work

c) Used materials and equipment

d) Test item and result of the test

e) Manifest

f) Picture of the work performed

g) Signature of Contractor Representative

1.2.3. Testing Reports. The contractor shall submit three (3) sets of test reports both in English and Japanese to the GR with thirty (30) calendar days after completion of the work. Testing reports shall include all field tests performed to adjust each component and to prove compliance with the specified performance criteria, upon completion and testing of the installed system.

1.2.4. Operation and Maintenance Manuals. The contractor shall submit three (3) complete copies of operating manual in Japanese to the GR within thirty (30) calendar days after completion of work. The manuals should outline the step-by-step procedures required for system startup, operation and shutdown. The manual shall include the manufacturer’s name, model number, service manual, parts list, and brief description of all equipment and their basic operating features. Three (3) complete copies of maintenance manual listing routine maintenance procedures, possible breakdowns and repairs, and troubleshooting guide. The manuals shall include simplified wiring, layout, and control diagrams of the system as installed.

2.0. GENERAL INFORMATION.

2.1. CONTRACTOR PERSONNEL.

2.1.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer (KO) and the GR. The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s and alternate’s names, email addresses, and telephone numbers.

The contract manager or alternate should be proficient and shall have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the KO or GR. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

2.1.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

2.1.2.1. Personnel Qualifications. The contractor shall ensure their employees have the following current and valid professional certification to provide the required services under this contract.

a. Plant attendant(s) shall possess the following license issued by an authorized agency recognized by the Ministry of Economy, Trade and Industry of the Government of Japan (経済産業省).

*Denkikouji-shi Dai 1 syu or 2 syu (電気工事士第 1 種または 2 種)

b. The employee shall also have the following certificate issued by an authorized agency recognized by the Ministry of Health, Labor and Welfare of the Government of Japan (厚 生労働省 特別教育資格).

* Sansoketsubou Ryukasuiso Kiken Sagyousyunin-shya (酸素欠乏硫化水素危険作業

主任者) *Kuren TokubetuKyoiku Kohshu Shuryousha (クレーン特別教育講習終了者)

*Tamagake Ginohsha (玉掛け技能者)

2.1.3. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S.

Government.

2.1.4. Other Country Nationals (OCN). The security forces on each base control entry to the base. Under certain circumstances, the OCN might be denied entry. It is the contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances.

2.1.5. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Government of Japan Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR 3.104. Furthermore, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.

2.1.6. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.1.7. Roster. The contractor shall provide a complete roster of all personnel (including the contract manager and alternate contract manager) to the GR prior to start of performance. The roster must include all employee names, email addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur.

2.2. QUALITY CONTROL. The contractor shall utilize its existing quality control program to ensure the services are performed IAW commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. At a minimum, the contractor shall develop quality control procedures addressing the areas identified in Section 2, Services Summary.

2.3. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance IAW the Quality Assurance Surveillance Plan (QASP) by appointing a GR to monitor performance to ensure services are received.

2.4. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions in accordance with FAR 1.602-3.

2.6. GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the

KO.

2.7. AVAILABILITY OF FACILITY.

2.7.1. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below), during normal duty hours, 0800 - 1620 hours unless prior arrangements have been made with the

GR.

2.7.2. Legal American Holidays and Other Designated Holidays.

American Holidays 1 January New Year’s Days 3rd Monday in January Martin Luther King Jr.’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 18th of June* Juneteenth National Independence Day 4th of July* Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November* Veterans Day 4th Thursday in November Thanksgiving Day 25 December* Christmas Day

Other Designated Holidays 1, 2 & 3 January New Year’s Days 11 Aug Mountain Day 29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, and holidays falling on a Sunday will be observed on the following Monday.

2.7.3. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor shall request approval prior to performance from the GR and shall do so at no additional cost to the Government.

2.8. SECURITY AND SAFETY REQUIREMENTS.

2.8.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

2.8.2. Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

2.8.3. Off Limit Signs. The contractor shall provide warning and/or ”OFF LIMITS” signs in both English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

2.8.4. Photography Permission. The contractor shall obtain GR approval prior to commencing any photography.

2.8.5. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.8.6. Reports of Damages, Destruction, Injury, or Death.

2.8.6.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “contractor” includes the contractor, its agents, servants or employees.

2.8.6.2. The contractor shall submit these reports to the KO through the GR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs.

The report may be either verbal or facsimile.

(b) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the GR.

2.8.7. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and USAG Japan Fire Protection and Safety Regulations or Laws of Japan, whichever more stringent, to ensure compliance by all subcontractors.

2.8.8. Accident Prevention Plan and a Job Hazard Analysis. The contractor shall not commence work at the job site until an Accident Prevention Plan and a Job Hazard Analysis are submitted for review and approved by the GR. The contractor is responsible for reviewing section 01, 05, 11 and 22 of EM 385-1-1, the US Army Corps of Engineers’ Safety and Health Requirements Manual, https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1.pdf

2.8.9. Environmental Regulations. The contractor shall comply with all U.S. Government and Japanese environmental laws (whichever are most stringent) to protect the health and safety of employees/residents, and preserve the local and global environment. The contractor shall comply with the Japan Environmental Governing Standards (JEGS) and shall minimize or eliminate environmental pollution and energy/utility waste.

2.8.10. Hazardous Materials. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or release of hazardous materials to the GR. The contractor shall be liable for containment and environmental clean-up of spill or release of such substance. The contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Safety Data Sheets (SDS). Upon request of the GR, the contractor shall submit the SDS to the GR.

2.8.11. Environmental and Hazardous Material Handling. The contractor shall comply with the JEGS to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

The contractor shall follow the installation Spill Prevention Control and Countermeasure (SPCC) Plan (https://intranet.zama.army.mil/CmdStaff/usagj/pw/docs/SPCCP.pdf) and Oil and Hazardous Substance (OHS) pollution Contingency Plan (https://intranet.zama.army.mil/CmdStaff/usagj/pw/docs/OHSPC.pdf) in case of a spill or release of POL and/or hazardous substances. The contractor shall immediately notify Fire and Emergency Services, Directorate of Emergency Services, U.S. Army Garrison Japan of any spills that occur on the installation through the Emergency Phone Number. The contractor will be liable for containment and clean-up of the site.

2.8.12. Delivery and Storage of Materials. All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, or other contaminants by the contractor.

2.8.13. Disposal of Materials. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor in accordance with the laws of Japan. Hand receipt items require turn-in action by the contractor when the listed items have to be replaced.

2.8.14. Temporary Work Stoppage. In the event the Garrison Commander requests a temporary shutdown of the facility, the contractor will be notified in writing by the KO. Any Government caused delays as a result of a temporary shutdown that may require an adjustment to the contract will be coordinated through the KO.

2.9. CLEANLINESS. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

2.10. COMMERCIAL WARRANTY. The contractor shall provide the Government with their commercial warranty. The Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

2.11. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

SECTION 2

SERVICES SUMMARY

SS Number and

Performance Objective

PWS

Paragraph

Performance Threshold Method of Assessment

SS #1. Replacement Work.

Para 1.1. One (1) defect at each site allowed 100%

Inspection

SS#2. Submittals Para 1.2 One (1) late submission allowed 100%

Inspection

SECTION 3

APPENDIX A

Salient Characteristics

1. Blower Maker: Shinmeiwa Ltd, Model ARH150SL or equal Diameter: 150mm Handling Gas: Type: Air, Temperature:-15～50℃, Rotor Type: Helical Rotor Discharge Air Pressure: 49.0ｋPa（0.5 ㎏ f/cm²） Air Volume: 8.0ｍ³/min （JIS B8341） Power Source: 200Volt, 50Hz Discharge Side Silencer: Pressure Drop less than 1.0ｋPa Pressure Gauge: Pa and kg/㎝²

2. Blower Maker: Shinmeiwa Ltd, Model: ARH ARH200S or equal Diameter: 200mm Handling Gas: Type: Air, Temperature:-15～50℃, Rotor Type: Helical Rotor Discharge Air Pressure: 49.0ｋPa（0.5kg f/cm²） Air Volume: 21.0ｍ³/min（JIS B8341） Power Source: 200Volt, 50Hz Discharge Side Silencer: Pressure Drop less than 1.0ｋPa Pressure Gauge: Pa and kg/㎝²

3. Blower Maker: Shinmeiwa Ltd, Model: ARH125SY or equal Diameter: 200mm Handling Gas: Type: Air, Temperature:-15～50℃, Rotor Type: Helical Rotor Discharge Air Pressure: 49.0ｋPa（0.5kg f/cm²） Air Volume: 4.6ｍ³/min（JIS B8341） Power Source: 200Volt, 50Hz Discharge Side Silencer: Pressure Drop less than1.0ｋPa Pressure Gauge: Pa and kg/㎝²

4. Blower Maker: Shinmeiwa Ltd, Model: ARH150S or equal Diameter: 150mm Handling Gas: Type: Air, Temperature:-15～50℃, Rotor Type: Helical Rotor

Discharge Air Pressure: 53.934ｋPa（0.55kg f/cm²）

Air Volume: 10.0ｍ³/min（JIS B8341） Power Source: 200Volt, 50Hz

Discharge Side Silencer: Pressure Drop less than 1.0ｋPa Pressure Gauge: Pa and kg/㎝²

5. Blower Maker: Shinmeiwa Ltd, Model: ARH200S or equal Diameter: 200mm Handling Gas: Type: Air, Temperature:-15～50℃, Rotor Type: Helical Rotor

Discharge Air Pressure: 53.934ｋPa（0.55㎏ f/cm²）

Air Volume: 32.0ｍ³/min（JIS B8341） Power Source: 200Volt, 50Hz Discharge Side Silencer: Pressure Drop less than 1.0ｋPa Pressure Gauge: Pa and kg/㎝²

6. Blower Maker: Shinmeiwa Ltd, Model: ARH125S or equal Diameter: 125mm Handling Gas: Type: Air, Temperature:-15～50℃, Rotor Type: Helical Rotor

Discharge Air Pressure: 53.934ｋPa（0.55㎏ f/cm²）

Air Volume: 8.1ｍ³/min（JIS B8341） Power Source: 200Volt, 50Hz Discharge Side Silencer: Pressure Drop less than 1.0ｋPa Pressure Gauge: Pa and kg/㎝²

7. Blower Maker: Shinmeiwa Ltd, Model: ARH125S or equal Diameter: 125mm Handling Gas: Type: Air, Temperature:-15～50℃, Rotor Type: Helical Rotor

Discharge Air Pressure: 49ｋPa（0.5㎏ f/cm²）

Air Volume: 6.5ｍ³/min（JIS B8341） Power Source: 200Volt, 50Hz Discharge Side Silencer: Pressure Drop less than 1.0ｋPa Pressure Gauge: Pa and kg/㎝²