3. FPC ALDERSON DELIVERY SCHEDULE.pdf
PDF 107 KB Posted
- Attached to
- FPC ALDERSON FY25 QTR4 SUBSISTENCE
- Solicitation number
- 15B10125Q00000019
About this file
This document is a Delivery Schedule for a Federal Prison Camp (FPC) Alderson subsistence solicitation. The solicitation (Number 15B10125Q00000019) requires delivery of food products with strict specifications: deliveries must occur within 30 days after receipt of order, between 7:00 am and 2:00 pm EST, and are not permitted on federal holidays. Vendors must submit .pdf quotes by 8:00 am Eastern Daylight Time on May 21, 2025, directly to Ashley Tabor via email at atabor@bop.gov.
The solicitation includes detailed temperature and packaging requirements for different food categories, including: non-frozen perishable foods must be delivered between 34-41 degrees F, frozen foods at 0 degrees F or below, and certified religious diet items must have Kosher symbols. Quotes must be valid for 30 calendar days, and vendors face potential performance penalties for non-compliance, including refusal of products that do not meet specifications. The procurement is a small business set-aside under NAICS code 311999, with a size standard of 700 employees, targeting subsistence items for the Federal Prison Camp in Alderson, West Virginia.
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FPC ALDERSON DELIVERY SCHEDULE –
Requirement: Subsistence
Solicitation# 15B10125Q00000019
FPC Alderson Food Service Department requires delivery of all products within 30 days after receipt of order (ARO).
Deliveries must be made between the hours of 7:00 am and 2:00 pm EST. Federal holiday deliveries will not be accepted. Delivery schedules must be pre-arranged with the receiving warehouse.
The completed solicitation package must be returned no later than 8:00 am. Eastern Daylight Time on May 21, 2025.
Vendors shall submit quotes in .pdf format to Ashley Tabor, Procurement and Property Specialist, by email to atabor@bop.gov ONLY. No fax, hand delivered, or mail-in quotes will be accepted. Quotes MUST be good for 30 calendar days after closing.
Upon Award, the Food Service Warehouse must be contacted prior to delivery for approval or adjustments in delivery schedule. Delivery schedules will be strictly enforced. Failure to deliver within the established time frame will be considered as nonconformance to the terms of the contract.
• All items will be closely inspected.
• All deliveries must be palletized.
• All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees F.
• All canned goods must be delivered above 34 degrees F and not frozen.
• All frozen foods must be delivered at 0 degrees F or below. Any product that indicates prior thawing will be refused.
• All certified religious diet items must be marked with the Kosher Symbol on individual packages, or the item will be refused.
• Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.
• Some items may require thawing and cooking to determine specifications compliance.
• Items that fail to meet specifications will be refused.
• If the product is not accepted, in accordance with FAR 52.212-4 (a), “The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price.”
• Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors' expense within two (2) weeks of noncompliance notification.
• If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff.
Items must meet specifications as indicated on the solicitation and award. All items will be closely inspected prior to acceptance. See FAR 52.212-4 (a) Inspection and Acceptance.
https://www.acquisition.gov/far/52.212-4?searchTerms=52.212-4
Failure to meet delivery schedules without an excusable delay and/or failure to concerning contract specifications will negatively affect the contractor's history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements.
https://www.acquisition.gov/far/52.212-4?searchTerms=52.212-4
File details come from the government source that posted it. Updated .