3.c.1_PWS & SOW Roland Hall Steam Dryer.2.docx

Performance Work Statement USCG Academy replacement of Roland Hall Steam Dryers Reference Number: 70Z039-22-RFQPFD021

This is a combined solicitation/synopsis for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. 70Z03922-Q-PFD021 is issued as a Request for Quotations. The incorporated provisions and clauses are those in effect through Federal Acquisition circular 2005-90 | this is an unrestricted procurement.

BACKGROUND.

The on-premises laundry supporting the Coast Guard Academy’s Athletic Division which is located on the ground floor of Roland Hall. The laundry currently houses four washers and four dryers. The contractor shall remove and properly dispose of the four (4) Dryers 2- Speed Queen and 2- Unimac.

Scope of Work.

The contractor shall furnish all labor, material, equipment, transportation and training to replace four (04) UNIMAC 50# TUMBLER DRYER (UTO50EDNU) on-premises laundry steam dryers at the Coast Guard Academy, New London, CT as detailed below:

· Installation shall include the offloading of the units from delivery vehicle, uncrating, set-in-place and connect to existing steam and electrical. The installers shall use contractor furnished equipment, such as hand trucks, to off-load and move equipment. The contractor shall furnish all necessary pipes, fittings, etc to connect the equipment to existing utilities. The contractor shall remove and properly dispose of packing materials and other debris generated during the installation process.

· Installer will replace existing steam traps with new steam traps.

· Upon final installation, the contractor shall fully start up and test all units for proper function.

· The contractor shall provide initial manufacturer’s training for Coast Guard Academy laundry personnel in the proper use of the washer-extractors to insure optimum performance and cost effectiveness.

· Follow-on Maintenance Check: Between 3 and 4 months after initial acceptance of installation, start-up and testing, the contractor shall perform one (01) follow-on maintenance check to insure the units are operating properly. This maintenance visit shall be coordinated with the COR.

· Bidders are encouraged to visit the site to become familiar with existing conditions. Failure to do so will not relieve the successful bidder from furnishing all labor, materials, and equipment to satisfactorily complete performance of all required work. Bidders shall contact the COR to schedule a site visit.

· The contractor shall provide the following submittals:

· Manufacturer’s specification of the Steam Dryers.

· Steam Dryer Operating & Maintenance Manual

· Warranty documentation

· Upon completion of daily work, the contractor shall remove and properly dispose of site debris and rubbish. Contractor equipment shall be removed from Coast Guard Academy premises unless otherwise authorized by the COR.

· All materials and equipment removed by the contractor shall become the property of the contractor and shall be disposed of offsite in accordance with all applicable federal, state and local laws and regulations. Under no circumstances shall materials be placed in government-owned or leased refuse containers.

CONTRACTOR PERSONNEL.

The contractor shall provide manufacturer certified installers and trainers in the performance of this work. The contractor shall provide a primary point of contact to include a phone number and email address.

EMPLOYEE IDENTIFICATION.

Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

EPA/OSHA Regulations: During the performance of all work, the contractor shall strictly comply with all Environmental Protection Agency (EPA) regulations and Federal Occupational Safety and Health Administration (OSHA) regulations, as well as all applicable state and local requirements.

Smoking: The contractor shall strictly adhere to the Coast Guard Academy’s smoking policy which limits smoking to 4 designated locations. The COR will provide smoking area locations upon request.

SECURITY.

All members requiring physical access to the Coast Guard Academy’s property must be United States citizens, or have legal residence documentation. Identification will be checked by security when entering Academy grounds and may be asked to be shown at any time while onboard the campus. Furthermore, vehicles may be subject to search upon entering the Academy by the Academy military police to ensure operational security of the base.

PERIOD OF PERFORMANCE.

The period of performance for this contract is one year from the date of award and shall not exceed 31 January 2022. The contractor shall schedule all work with the COR.

PLACE OF PERFORMANCE.

All work shall be performed on the ground floor in Roland Hall at the Coast Guard Academy, 15 Mohegan Ave, New London, CT 06320.

The contractor will be working within an operational Coast Guard military installation. The contractor shall perform and conduct all work to minimize interference with Coast Guard operations.

Parking: The contractor is authorized parking during the performance of work. Overnight parking is not authorized. Parking arrangements shall be made through the COR.

HOURS OF OPERATION.

All work shall be performed between the hours of 7:30 a.m. and 4:00 p.m. local time, Monday through Friday excluding Federal Holidays. Should the contractor desire to work outside these hours, the contractor shall submit a request to the COR no less than 48 hours in advance.

GOVERNMENT FURNISHED RESOURCES.

The government will furnish electricity (115V @ 15 amps) and water from existing building services will be provided at no cost to the contractor. Additional hookups or temporary connections shall be the responsibility of the contractor and shall be removed by the contractor upon completion of work.

The government will not provide storage facilities.

CONTRACTOR FURNISHED PROPERTY.

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in the SOW.

GOVERNMENT ACCEPTANCE PERIOD.

The COR is Mr. Chris Obrey who may be reached at 860-444-8571 (office), 860-235-0592 (cell) or at Christopher.E.Obrey@uscg.mil. The COR is not authorized to issue changes to the contractor or resolve contractual disputes.

All work performed by the contractor is subject to inspection and acceptance by the Contracting Officer or the Contracting Officer’s Representative (COR) during and after the completion of each visit. Unsatisfactory work shall be corrected at no additional cost to the government.

The contractor shall keep the COR fully informed of contract operations throughout the performance of work. The contractor shall notify the COR upon completion of work. The contractor and COR shall perform a joint final inspection and the contractor shall correct any noted deficiencies.

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send notification, via Coast Guard internal process, to the Contractor notifying it that the deliverable has been accepted.

System for Award Management (SAM) Required to submit a bid package: The selected consultant must have an active System for Award Management (SAM) System registration. Registration is free of charge, with a valid Dun & Bradstreet DUNS number uniquely identifying their business in order for payment(s) to be made by the U.S. Coast Guard Finance Center (acquiring a DUNS number is also free, but may take up to 30 days). See https://www.sam.gov/SAM/ and https://www.dnb.com/duns-number.html for details.

All responsible sources may submit a quotation, which if timely received, shall be considered by the agency.

Ensure to reference the solicitation number when submitting your quote.

The selected Offeror must comply with the following commercial item terms and conditions, in accordance with the FAR. Referenced FAR clauses are attached to this solicitation and may be accessed electronically at https://www.acquisition.gov/far/ | Firm-fixed-price contract, FAR 16.202, the contract is obligated to complete specified work in order to be entitled to payment of the fixed-price IAW payment clause at FAR 52.232-1 Payments (APR 1984).

Preference 19.502-2 Total small business | If no acceptable offers from responsible small business concerns are received, the set-aside shall be withdrawn and all acceptable offers will be accepted.

Evaluation / Award Criteria This is a Firm Fixed-Price Contract, using Best Value in terms of lowest price technically acceptable (LPTA) and most advantageous to the Government in terms of price and availability.

At minimum, Company's RFQ package (quote) should include:

· The solicitation number;

· The name, address, and telephone number;

· Company Tax Information and DUNS number;

· A technical description of the items being offered in such detail to evaluate compliance with the all requirements in the solicitation (evaluation factors information and past academia performance).

· If the offer is not submitted on a SF1449, include a statement specifying the extant of agreement with all terms, conditions and provisions included in the solicitation.

Offers that fail to furnish the required representations of information, or reject the terms, and conditions of the solicitation may be excluded from consideration.

RFQ point of contacts for general technical question will be the COR.

RFQ solicitation package questions must be submitted via email to CWO Jason E. Smith at Jason.E.Smith@uscg.mil | PH: (860) 444-8248. Questions not received within a reasonable time prior to close of the solicitation will not be considered.