3. Attach B- Locating and Responding to Bid Solicitations in COMMBUYS.pdf

Locating and Responding to Bid Solicitations in COMMBUYS:

https://www.mass.gov/info-details/locating-and-responding-to-bid-solicitations-in-commbuys

Overview You do not have to be registered in COMMBUYS to search for a Bid Solicitation. If you find a Bid Solicitation of interest that requires online submission, you may register as a COMMBUYS Vendor to create and submit a quote.

Launching COMMBUYS

1. Launch COMMBUYS

2. Select Sign In

3. Type User ID and Password

4. Select Sign In

Using Advanced Search

1. Navigate to Advanced search at the top of the screen

2. Choose Bid Solicitation from the “Document Type” dropdown

Searching for Bid Solicitations Search fields may be used individually or in combination with each other. Select Clear between searches.

Field Name Action Needed Bid Number Type the last five to six digits of the Bid Number

Bid Description Type a keyword (ex: ‘catering’) to search for bids

Opening Date From and Opening Date To

Select the calendar to display bid opportunities by Bid Opening Date timeframe

Organization/Department Choose an Organization or Department

NIGP Class Select the NIGP Class dropdown menu and choose a commodity code

Responding to Bid Solicitations

1. Select the Bids tab

2. Select the linked Bid Number

3. Select Yes to Acknowledge Receipt of the bid details. Select No to proceed to the bid details without acknowledging

a. By selecting Yes, you agree to receive any future correspondence regarding the Bid Solicitation including amendments

b. By selecting No, you may still view the bid and submit a quote but will not receive notifications regarding updates or amendments

Creating a Quote Response

1. Navigate to the bottom of the Bid Solicitation

2. Select Create a Quote

3. Select Save and Continue

4. Select the Items tab

a. Review the RFR for specific instructions

5. Select Save and Continue https://www.mass.gov/info-details/locating-and-responding-to-bid-solicitations-in-commbuys https://www.commbuys.com/

Attaching a Quote

1. Select the Attachments tab

2. Select Add File

3. Select Choose File

4. Click Save and Continue to save changes

5. Repeat until all required documents are attached

Answering Buyer Questions

1. Select the Questions tab

2. Type answers to questions

3. Select Save and Continue

Using the Notes Tab If needed, use this space to record internal notes.

Accepting Terms and Conditions

1. Review the Terms and Conditions provided by the Purchaser

2. Select Yes to accept the Terms and Conditions of the Bid Solicitation

3. Select Save and Continue

Submitting the Quote

1. Review the Quote on the Summary tab

2. Select Submit Quote

3. Select OK

You will receive an automated email confirmation from COMMBUYS <notifications@commbuys.com> that your quote has been accepted: That is when you know your Quote went through. Check your Junk Email folder as well.

If you do not receive a confirmation email, your submission was not successful.

Retrace the steps in the instructions or contact the COMMBUYS help desk.