3._25HS0024_NCVC_Flooring_Project_Manual.pdf

STATE OF CALIFORNIA DEPARTMENT OF VETERANS AFFAIRS

CalVet: March 2026 Project Number: CA25-0400

FACILITIES AND BUSINESS SERVICES DIVISION

PROJECT MANUAL

INTRODUCTORY INFORMATION

BIDDING REQUIREMENTS

CONTRACTING REQUIREMENTS

SPECIFICATIONS

FOR:

NORTHERN CALIFORNIA VETERANS CEMETERY

ADMINISTRATION BUILDING FLOORING REPLACEMENT

CALIFORNIA DEPARTMENT OF VETERANS AFFAIRS

11800 Gas Point Road, Igo, CA 96407

DSA Permit # 02-124157

Telephone Number: 916-651-7495 Project Director: Danielle Desilva

Consultant: HMR Architects 2130 21st Street Sacramento, CA 95818 916-736-2724 Phone 916-736-0610 Fax www.hmrarchitects.com

PROJECT TITLE PAGE

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DOCUMENT 00 01 01

PROJECT TITLE PAGE

Project Title : NORTHERN CALIFORNIA VETERANS CEMETERY

ADMINISTRATION BUILDING FLOORING REPLACEMENT

Client Agency : CALIFORNIA DEPARTMENT OF VETERANS AFFAIRS

Location : VETERANS CEMETERY, SHASTA COUNTY, CALIFORNIA

Project Number : CA25-0400

Project Contact : Danielle De Silva State of California Department of Veterans Affairs Facilities and Business Services Division Administrative Services Branch 1227 “O” Street, Room 105 Sacramento, CA 95814 Telephone Number: (916) 651-7495 Email: danielle.desilva@calvet.ca.gov

A&E Consultant :

HMR Architects

2130 21st Street

Sacramento, CA 95818

916-736-2724 Phone

CERTIFICATIONS PAGE

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DOCUMENT 00 01 05

CERTIFICATION PAGE

Project Title :

NORTHERN CALIFORNIA VETERANS

CEMETERY ADMINISTRATION BUILDING

FLOORING REPLACEMENT

Client Agency :

CALIFORNIA DEPARTMENT OF VETERANS

AFFAIRS

Location :

VETERANS CEMETERY, SHASTA COUNTY,

CALIFORNIA

Project Number : CA25-0400

OWNER : STATE OF CALIFORNIA

Project Director :

Danielle De Silva State of California Department of Veterans Affairs Facilities and Business Services Division Administrative Services Branch 1227 “O” Street, Room 105 Sacramento, CA 95814 Telephone Number: (916) 651-7495 Email: danielle.desilva@calvet.ca.gov

A&E Consultant :

Consultant: HMR Architects 2130 21st Street Sacramento, CA 95818 916-736-2724 Phone

CIVIL ENGINEER ELECTRICAL ENGINEER ARCHITECT

mailto:danielle.desilva@calvet.ca.gov

CERTIFICATIONS PAGE

CalVet: March 2026 00 01 05 - 2 - Project Number: CA25-0400

Project Title :

NORTHERN CALIFORNIA VETERANS

CEMETERY ADMINISTRATION BUILDING

FLOORING REPLACEMENT

Client Agency :

CALIFORNIA DEPARTMENT OF VETERANS

AFFAIRS

Location :

VETERANS CEMETERY, SHASTA COUNTY,

CALIFORNIA

Project Number : CA25-0400

REGULATORY REVIEWS:

STATE FIRE MARSHAL ACCESS COMPLIANCE

END OF DOCUMENT

TABLE OF CONTENTS

00 01 10 - 1 CalVet: March 2026 CA25-0400

DOCUMENT 00 01 10

PROCUREMENT AND CONTRACTING REQUIREMENTS GROUP

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

INTRODUCTORY INFORMATION

Pages Document 00 01 01 Project Title Page ............................................................................ 1 only

00 01 05 Certifications Page .......................................................................... 1 through 2 00 01 10 Table of Contents ............................................................................ 1 through 2 00 01 15 List of Drawings ............................................................................... 1 only

BIDDING REQUIREMENTS

Document 00 11 00 Advertisement for Bid ...................................................................... 1 through 2 00 21 00 Instructions to Bidders ..................................................................... 1 through 8

Appendix 00 21 00.01 Request for Bidding Interpretation ................................................... 1 only Document 00 22 00 Supplementary Instructions to Bidders ............................................ 1 only

00 22 10 DVBE Participation Program Requirements .................................... 1 through 3 00 41 00 Bid Form (Sample) .......................................................................... 1 through 28 00 43 13 Bidder’s Bond .................................................................................. 1 only 00 43 16 Certified Small Business Subcontractor(s) Summary ...................... 1 through 2

00 45 46 Payee Data Record ......................................................................... 1 through 2

CONTRACTING REQUIREMENTS

Document 00 52 00 Agreement (Sample) ....................................................................... 1 only 00 61 13 Performance Bond (Sample) ........................................................... 1 only 00 61 14 Payment Bond to Accompany Construction Contract (Sample) ...... 1 only 00 63 63 Construction Contract Change Order (Sample) ............................... 1 only 00 72 00 General Conditions of the Contract for Construction ....................... 1 through 31 00 73 00 Supplementary Conditions .............................................................. 1 through 14

SPECIFICATIONS GROUP

GENERAL REQUIREMENTS SUBGROUP

DIVISION 01 - GENERAL REQUIREMENTS

Section 01 11 00 Summary ......................................................................................... 1 through 3 01 31 00 Project Management and Coordination ........................................... 1 through 6 01 32 00 Construction Progress Documentation ............................................ 1 through 4 01 32 33 Photographic Documentation .......................................................... 1 through 2 01 33 00 Submittal Procedures ...................................................................... 1 through 7

00 01 10 - 2 CalVet: March 2026 CA25-0400

01 40 00 Quality Requirements ...................................................................... 1 through 5 01 50 00 Temporary Facilities and Controls ................................................... 1 through 6 01 60 00 Product Requirements ..................................................................... 1 through 4 01 73 00 Execution ........................................................................................ 1 through 6 01 74 19 Construction Waste Management and Disposal ............................. 1 through 4

Form 01 74 19.01 Construction Waste Estimate .......................................................... 1 only 01 74 19.02 Waste Management Report ............................................................ 1 through 2

Section 01 74 20 Recycled Content Certification ........................................................ 1 through 3 Form 01 74 20.01 Recycled Content Certification Worksheet (Example) ..................... 1 through 3

01 74 20.02 State Agency Buy Recycled Campaign Procurement Summary (Example) . ....................................................................................................... 1 through 2

Section 01 75 00 Starting and Adjusting ..................................................................... 1 through 3 01 77 00 Closeout Procedures ....................................................................... 1 through 12

Form 01 77 00.01 Contractor’s Certification of Small Business Participation ............... 1 only 01 77 00.02 Contractor’ Certification of Small Business Participation ................. 1 only

Section 01 79 00 Demonstration and Training ............................................................ 1 through 3 01 91 13 General Commissioning Requirements ........................................... 1 through 15

LISTS OF DRAWINGS

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DOCUMENT 00 01 15

LIST OF DRAWINGS

Sheet Number

Description

ARCHITECTURAL

A0 COVER SHEET

AS1 ENLARGED SITE PLAN

A1 FLOOR PLAN

A1.1 DETAILS

A1.2 DETAILS

ADVERTISEMENT FOR BIDS

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DOCUMENT 00 11 00

ADVERTISEMENT FOR BIDS

STATE OF CALIFORNIA

DEPARTMENT OF VETERANS AFFAIRS

FACILITIES AND BUSINESS SERVICES DIVISION

ADMINISTRATIVE SERVICES BRANCH

PROJECT:

NORTHERN CALIFORNIA VETERANS CEMETERY ADMINISTRATION BUILDING FLOORING

REPLACEMENT

CALIFORNIA DEPARTMENT OF VETERANS AFFAIRS

VETERANS CEMETERY, SHASTA, CALIFORNIA

BID NUMBER: 25HS0024

The bids shall include all Work pursuant to the Drawings and Project Manual, and Addenda as may be issued prior to bid opening date.

Scope of Work. Project comprises labor and services necessary for:

The project consists of replacement of flooring in lobby, hallways, offices and breakroom with epoxy flooring, and installation of new rubber base as well as code required accessibility scope.

In the manner and time prescribed in the approved Drawings dated DSA Approved June 09, 2026, Project Manual, and such addenda thereto as may be issue prior to bid opening date; including furnishing all material, labor, plant, tools, equipment, and services necessary therefore and incidental thereto, complete and ready for use, except as hereinafter otherwise provided.

License required to bid the project: Class “B” General Building Contractor and Class C-15 Flooring and Floor Covering.

Pre-bid Site Inspection: Bids will only be accepted from those Contractors having attend the MANDATORY pre-bid site inspections on WEDNESDAY OCTOBER 21, 2026 at 1:00 PM at Northern California Veterans Cemetery Administration Building, 11800 Gas Point Road, Igo, CA 96407.

Attendance for the entire inspection is required in order for bidders to be eligible to submit a bid.

Bid opening will be TUESDAY, NOVEMBER 17, 2026 at 9:30 AM, at: 1227 O Street, 1ST Floor, Sacramento, CA 95814. The estimated term of this project is 120 calendar days. The State's Project Contact is Danielle De Silva, 916-651-7495.

ADVERTISEMENT FOR BIDS

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Key Action Dates:

Solicitation Available to Prospective Bidders Date: OCTOBER 02, 2026

Pre-bid Site Inspection (Mandatory) Date: OCTOBER 21, 2026 at 1:00 PM

Deadline for Questions Date: OCTOBER 28, 2026 at 4:00 PM

Deadline for Responses to Questions Date: NOVEMBER 04, 2026

Final Date for Submission of Bid Date: NOVEMBER 16, 2026 at 4:00 PM

Bid Opening Date: NOVEMBER 17, 2026 at 9:30 AM

Drawings and Project Manual: Bid forms, plans, specifications, and addenda will be available for download at http://www.caleprocure.ca.gov. Click on “Start Search”. In the Event Name field, enter the project number and click “Search”. While viewing the Event Details, click on “View Event Package” to view bid forms.

It is recommended that all vendors register as a bidder through the Cal eProcure website at https://www.caleprocure.ca.gov/pages/bidder-vendor.aspx. This will allow for automatic notifications if there is any modification to the Event such as the posting of an addendum or additional documentation.

Bid: Submit Lump Sum basis with allowances as set forth in Bid Form 00 41 00.

INSTRUCTIONS TO BIDDERS

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STATE OF CALIFORNIA

DEPARTMENT OF VETERANS AFFAIRS

DOCUMENT 00 21 00

Index

Article Page

1. General

2. Competence of Bidders

3. Examination of Bid Documents and Site

4. Discrepancies or Errors and Addenda

5. Bidding Documents

6. Submission of Bids

7. Withdrawal of Bids

8. Public Opening of Bids

9. Rejection of Irregular Bids

10. Competitive Bidding

11. Award of Contract

12. Substitution of Alternative Materials, Articles, or Equipment

13. Return of Bidder’s Security

14. Contract Bonds

15. Insurance

16. Execution of Contract

17. Failure to Execute Contract

18. Participation in Disabled Veterans Business Enterprises (DVBE) Programs

19. Certificate of Reported Compliance – Fleet Vehicles………………………………….……………8

20. RFBI

March 2025 Edition

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DOCUMENT 00 21 00

1. GENERAL

1.1 Bidder shall examine these instructions carefully and be responsive to conditions with which must be complied with prior to bid.

1.2 Bidders shall be aware of the requirements of codes referenced in the Bidding Requirements and in the Contract Documents. Bidders may access codes included in California law through publications or through the Internet. The web site for California law is:

http://leginfo.legislature.ca.gov/faces/codes.xhtml.

2. COMPETENCE OF BIDDERS

2.1 License:

.1 Bidder may only bid on work for which Bidder is properly licensed by the Contractors’ State License Board.

.2 Joint venture Bidders must possess a joint venture license. Each party to a joint venture shall be properly licensed for the Work of this Project.

2.2 Prior Disqualification: Public Contract Code Section 10162 provides that a bid may be rejected on the basis of a Bidder, any officer of such Bidder, or any employee of such Bidder who has a proprietary interest in such Bidder, having been disqualified, removed or otherwise prevented from bidding on, or completing a Federal, State or Local project because of a violation of a law or a safety regulation.

If the answer to the questionnaire included in the Bid Form is “yes” the Department will review the circumstances presented and if the Director deems acceptance of the bid is not in the best interest of the State, bid may be rejected.

2.3 Employment of Undocumented Aliens: Pursuant to Section 6101 of the Public Contract Code, the State may not award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five years, been convicted of violating a state or federal law respecting the employment of undocumented aliens.

2.4 Contractor Registration:

.1 Pursuant to Sections 1725.5 and 1771.1 of the Labor Code, all contractors and subcontractors must be currently registered with the Department of Industrial Relations in order to qualify to bid on; be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code; or engage in the performance of any contract for public work.

.2 Limited exceptions for Joint Venture Bidders and Projects with Federal Funds may apply pursuant to Section 1771.1 of the Labor Code.

2.5 Ineligible Subcontractors: Pursuant to Section 1777.1 or 1777.7 of the Labor Code, a contractor is prohibited from bidding on, being awarded or performing work on a public works project with a subcontractor who is ineligible to perform work on the public works project. Refer to the General Conditions of the Contract for Construction, Article 4.1.3.

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2.6 Asbestos Abatement Certification: If Contractor performs the asbestos abatement work; Contractor must be certified for asbestos abatement work by the Contractors’ State License Board. If Contractor subcontracts the asbestos abatement work, Contractor need not be certified for asbestos abatement, but the subcontractor must be certified by the Contractor’s State License Board.

2.7 Hazardous Substance Removal Certification: If Contractor performs the hazardous substance removal work or remedial action; Contractor must be certified for hazardous substance removal work by the Contractors’ State License Board. If Contractor subcontracts the hazardous substance removal work or remedial action, Contractor need not be certified for hazardous substance removal, but the subcontractor must be certified by the Contractor’s State License Board.

3. EXAMINATION OF BID DOCUMENTS AND SITE

3.1 Bidder’s Responsibility:

.1 Bidder shall carefully examine the Work site, Drawings, and Specifications (contract documents).

.2 By submitting a bid, Bidder acknowledges that the Bidder understands the character, quality and quantity of surface, locations of utilities, subsurface materials, or obstacles to be encountered; insofar as this information is reasonably ascertainable from inspection of the Work site, Drawings, and Specifications.

.3 Bidder’s examination shall include all exploratory work done by the State, as well as information presented in the Drawings, Specifications, and other documents as available.

3.2 Refer to Document 00 11 00, Invitation to Bid, for availability of bidding documents.

3.3 Failure by Bidder to acquaint itself with available information will not relieve Bidder from responsibility for estimating properly the difficulty or cost of successfully performing the Work.

3.4 In connection with the foregoing, Bidder’s attention is invited to Paragraphs 3.1 and 9.1 of

Document 00 72 00, General Conditions of the Contract for Construction.

4. DISCREPANCIES, CONFLICTS, OMISSIONS, OR ERRORS

4.1 If discrepancies, conflicts, omissions or errors are found in the Drawings and the Project Manual prior to the date of bid opening, Bidder shall request clarification from the State’s Representative identified in the Project Manual. Bidder shall submit request on Request for Bidding Interpretation Form, Appendix 00 21 00.1.

4.2 Clarifications will be given only in the form of Addenda to all Bidders.

4.3 If no Addenda are issued related to supposed discrepancy, conflict, omissions or errors in figuring the Work, Bidders shall consider that discrepancies, conflicts, or omission between Drawings and Specifications shall be governed by Paragraph 1.5 of Document 00 72 00, General Conditions of the Contract for Construction.

4.4 Omission of an item in either the Specifications or Drawings does not create a discrepancy or conflict.

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5. BIDDING DOCUMENTS

5.1 Bid Form: All bids must be on the forms provided by the Department of Veterans Affairs. Bid not on the forms provided will be considered nonresponsive.

5.2 Completing the Bid Form:

.1 Bidder’s name should be the same as listed on Bidder’s license.

.2 Price(s) shall be in the manner required by the Bid Form.

.3 Bid Form shall be signed by Bidder or duly authorized representative.

1) If Bidder is an individual, name must be shown.

2) If Bidder is a partnership, name of the partnership must be shown and one or more partners shall sign the Bid Form.

3) If Bidder is a corporation, name of the corporation must be shown, the state of incorporation must be listed, the title of the signor must be shown, and the corporate seal must be used.

4) Bidder business and mailing address should be shown.

5.3 Required Listing of Proposed Subcontractors:

.1 Failure to list kind of Work, Name, or Location shall cause the bid to be rejected as non-responsive.

.2 Bidders’ attention is directed to other provisions of the Subletting and Subcontracting Fair

Practices Act, beginning with Public Contract Code Section 4100, related to penalties for failure to comply with the Act by using unauthorized subcontractors or by making unauthorized substitutions. See General Conditions of the Contract for Construction, Paragraph 1.1, for definition of subcontractor, and Article 4 for further reference to subcontractors.

.3 Bidder’s attention is directed to Labor Code Section 1771.1, relating to inadvertent errors in the listing of subcontractors not currently registered with the Department of Industrial Relations.

5.4 Bidders Security:

.1 All bids shall be accompanied by the following forms of bidder’s security: Bidder’s Bond, cashier’s check, certified check or cash. Bidder’s Bond shall be executed by an admitted surety insurer, authorized to issue surety bonds in the State of California. Bond and checks shall be made payable to the Department of Veterans Affairs. The security shall be in an amount equal to at least 10 percent of the amount bid. A bid shall not be considered responsive unless one of the forms of bidder’s security is enclosed with it.

.2 If Bidder’s security is a Bidder’s Bond, it must be executed on the form attached to the Bid

Form.

5.5 Small Business: - NOT USED

5.6 Non-Small Business:

.1 The application of the five percent (5%) small business bidding preference is now extended to a bidder, whose business is not certified as a small business but commits to subcontracting at least twenty-five percent (25%) of its net bid price to businesses that are California certified small businesses and/or microbusinesses.

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When applicable this preference will be granted when the non-small business:

• Has been determined to be a responsible bidder and submitted a timely responsive bid.

• Completes Document 00 43 16-2 list of California Certified Small Businesses that he/she commits to subcontract with for a commercially useful function in the performance of the project and submits this document no later than forty-eight (48) hours after the time of receipt of bids. Ascertain that the Bidder’s Name and project Work Order number are noted.

If bidder fails to submit a properly completed Document 00 43 16-2 within 48 hours after the time of receipt of bids, the claim for non-small business preference will be denied.

Submit completed Document 00 43 16-2 to Department of Veterans Affairs, Facilities and Business Services Division, Central Business Office, 1227 O Street Room 100, Sacramento, CA 95814.

6. SUBMISSION OF BID FORMS

6.1 It is the sole responsibility of the Bidder to see that its bid is received in proper time. Bid received after scheduled closing time for receipt of bids will be returned to Bidder unopened.

6.2 Bid Forms shall be submitted under sealed cover, plainly identified as a bid for the work of the

Project being bid upon and addressed as directed in the Invitation to Bid and the Bid Form. Failure to do so may result in a premature opening of, or failure to open such bid. Bid Forms improperly marked may be disregarded.

7. WITHDRAWAL OF BID FORMS

7.1 Bids may be withdrawn prior to the time fixed in the public notice for opening of bids, provided that a request in writing, executed by Bidder or Bidder’s authorized representative, for withdrawal of such bid is filed with the Department of Veterans Affairs, Facilities and Business Services Division, Central Business Office, 1227 O Street Room 100, Sacramento, CA 95814 at the location of the bid opening. Oral, facsimile, electronic, telegraphic, or telephonic request to withdraw the Bid Form is not acceptable. Withdrawal of a bid shall not prejudice the right of a Bidder to file a new bid.

7.2 This article does not authorize withdrawal of any bid after the time fixed in the Invitation to Bid for opening of bids.

8. PUBLIC OPENING OF BIDS – NOT USED

9. REJECTION OF IRREGULAR BIDS

9.1 Bids may be rejected if they show any alterations of form, additions not called for, conditional bids, incomplete bids, erasures, or irregularities of any kind. If bid amount is changed after the amount is originally inserted, the change must be initialed.

9.2 When Bid Form is signed by an agent, other than the officer or officers of a corporation authorized to sign contracts on its behalf, or are signed by an agent other than a partner of a partnership, or by an agent for an individual, a power of attorney must be on file with the Department of Veterans Affairs prior to opening bids or shall be submitted with the Bid Form; otherwise the bid will be rejected as irregular and unauthorized.

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10. COMPETITIVE BIDDING

10.1 If more than one Bid Form is offered by an individual, firm, partnership, corporation, association, or any combination thereof, under the same or different names, all such Bid Forms may be rejected.

A party who has quoted prices on materials or work to a Bidder is not thereby disqualified from quoting prices to other Bidders, or from submitting a bid directly for materials or work.

10.2 Bidders are put on notice that any collusive agreement fixing the prices to be bid so as to control or affect awarding of the Contract is in violation of competitive bidding requirements of the State Contract Act and may render void any Contract let under such circumstances.

11. AWARD OF CONTRACT

11.1 The right is reserved to reject any and all bids and waive any irregularity in any bid received.

11.2 Award of the Contract, if awarded, will be to the lowest responsible Bidder whose Bid Form complies with all requirements prescribed.

.1 Such award, if made, will be made within 45 days after opening of bids.

.2 If lowest responsible Bidder refuses or fails to execute the Contract, the Department of Veterans

Affairs may award the Contract to the second lowest responsible Bidder. Such award, if made, will be made within 60 days after opening of bids.

.3 If second lowest responsible Bidder refuses or fails to execute the Contract, the Department of

Veterans Affairs may award the Contract to the third lowest responsible Bidder. Such award if made, will be made within 75 days after opening of bids.

11.3 The above time periods within which award of Contract may be made are subject to extension of such further period as may be agreed upon in writing between the Department of Veterans Affairs and the Bidder concerned.

11.4 When Project is segregated into more than one prime Contract, and a Bidder upon one of the prime Contracts fail or refuses to execute the Contract, then the time for award of such Contract will be extended as provided by this Article, and the time for award of each of the other segregated prime Contracts will be extended by an equivalent length of time, if required.

12. SUBSTITUTION OF ALTERNATIVE MATERIALS, ARTICLES, OR EQUIPMENT

12.1 Pursuant to Public Contract Code Section 3400, alternative material(s), article(s), or equipment that are of equal quality and of required characteristics for the purpose intended may be proposed during the bidding period; for use in the Work, provided the Bidder complies with the following requirements:

.1 Proposals for alternative material(s), article(s), or equipment, requested during the bidding period, shall be submitted in writing, not later than the deadline date and time identified on the Request for Bidding Interpretation (RFBI), Appendix 00 21 00.1.

.2 The proposal will not be considered unless the submittal is accompanied by complete information and descriptive data necessary to determine equality of offered material(s), article(s) or equipment. Samples shall be provided when requested by the State. Burden of proof as to comparative quality, suitability, and performance of offered material(s), article(s), or equipment shall be upon the Bidder submitting the proposal. The State will be the sole judge as to such matters. In the event the State rejects the use of such alternative(s)

CalVet: March 2026 00 21 00 - 6 CA25-0400 submitted, then one of the particular products originally specified in the Contract Documents shall be furnished. If the proposal is accepted, all Bidders will be notified by Addendum.

.3 Refer to the General Conditions of the Contract for Construction, Clauses 2.2.7 and 3.12.10, for substitution requests after Contract Award.

13. RETURN OF BIDDER’S SECURITY

13.1 Within 10 days after the award of the Contract, the Department of Veterans Affairs will return all Bidder’s security, other than Bidder’s Bonds, accompanying the Bid Forms that are not to be fully considered in making the award.

13.2 Retained Bidder’s security will be held until the Contract has been fully executed, after which all Bidder’s security, except Bidder’s Bonds, will be returned.

14. CONTRACT BONDS

Contractor will be required to furnish in duplicate the Performance Bond and Payment Bond required by the State Contract Act, each in the amount of 100 percent of the Contract amount; as set forth in Paragraph 11.3 of Document 00 72 00, General Conditions of the Contract for Construction.

15. INSURANCE

Contractor will be required to furnish to the State, concurrently with execution of the Contract, a certificate of insurance coverage as required by Paragraph 11.1 of Document 00 72 00, General Conditions of the Contract for Construction.

16. EXECUTION OF CONTRACT

16.1 Contract shall be signed by successful Bidder and returned within 7 days of receipt. The Contract shall not be binding upon the State until it is executed by the Contractor and the State. Contract Documents required for execution of the Contract consist of the following:

.1 Agreement, Document 00 52 00.

.2 Contract Bonds.

.3 Certificate of Insurance.

.4 Signed set of Drawings and Project Manual for filing with the Contract.

16.2 Should Contractor begin work in advance of receiving notice that the Contract has been approved, any work performed in advance of the date of approval shall be considered as having been done at risk as a volunteer. In no event shall Contractor commence work until Contractor has received notification from the State that the certificate of insurance has been approved.

17. FAILURE TO EXECUTE CONTRACT

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Failure to execute Contract within 7 days after successful Bidder has received Contract for execution may be cause for forfeiture of Bidder’s security. Failure to provide required bonds and insurance constitutes failure to execute Contract.

18. PARTICIPATION IN DISABLED VETERANS BUSINESS ENTERPRISES (DVBE) PROGRAM –

NOT USED

18.1 Pursuant to Section 10115 et seq. of the Public Contract Code, and Section 999 et seq. of the

Military and Veterans Code, the Department of Veterans Affairs has established an overall goal of not less than 3% participation by Disabled Veteran Business Enterprises (DVBE). However, these DVBE Participation Requirements may be modified for this project; reference Document 00 22 10 of the Project Manual for the percentage requirements.

18.2 Bids will only be accepted from those Bidders that certify that they have achieved the required participation, as outlined in Document 00 22 10 of the Project Manual, and as set forth in the Bid Form.

18.3 Applicants for DVBE certification may apply online at https://www.dgs.ca.gov/PD/Services/Page-

Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business- Disabled-Veteran-Business-Enterprise. DVBE applicants must submit specific support documentation to the OSDS.

18.4 Bidder’s attention is directed to the requirement that certifications and documentation must be submitted with the bid; otherwise bids will be considered non-responsive.

BIDDERS ARE ADVISED TO COMMENCE THE REQUIRED DVBE PROCEDURES

IMMEDIATELY UPON RECEIPT OF DRAWINGS AND SPECIFICATIONS, OR NOT LESS THAN

THREE (3) WEEKS PRIOR TO THE BID OPENING, WHICHEVER OCCURS FIRST.

18.5 DVBE INCENTIVE

.1 A DVBE Incentive will be granted to Bidders in accordance with Section 999.5(a) and (d) of the

Military and Veterans Code and California Code of Regulations 1896.98 et seq.

.2 The DVBE Incentive will be applied during the bid evaluation process and will only be applied to responsive bids from responsible bidders proposing the percentage(s) of DVBE Participation for the DVBE Incentive specified in the solicitation. Any Small Business Preference must be calculated prior to the DVBE Incentive calculation and evaluation.

.3 The incentive will be applied when a Bidder’s DVBE Participation exceeds 3% the DVBE

Mandatory participation Requirement, in an attempt to displace the apparent low bidder.

The DVBE Incentive is as follows:

Confirmed DVBE Participation Incentive

7% and above 5%

6% to 6.99% 4%

5% to 5.99% 3% 4% to 4.99% 2%

3.01% to 3.99% 1% 0% -3% No incentive – minimum 3% participation required

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.4 The percentage of DVBE Incentive will not exceed 5% and will not exceed $500,000.00.

.5 For every bidder qualifying for the DVBE incentive, the amount (dollar value) of the incentive is computed using the qualifying bidder’s percentage of DVBE incentive and the lowest responsive and responsible bid price. Calculations to determine adjusted bid price are for consideration only. Bids will be awarded for the actual bid amount as verified by the State.

.6 A certified Small Business may only be displaced by another certified Small Business with a higher percentage of DVBE participation and a lower adjusted bid price.

1) A certified Small Business shall not be displaced by a non-small business.

2) When applying the DVBE Incentive program, bidders claiming the “Non-Certified Small

Business preference” are considered a non-small business.

19. CERTIFICATE OF REPORTED COMPLIANCE – FLEET VEHICLES

19.1 For any project using vehicles subject to the California Air Resources Board In-Use Off-Road Diesel

Fueled Fleets Regulation, Section 2449(i), Title 12, California Code of Regulations, prior to the execution of a contract, Contractor shall be required to submit copies of the valid Certificates of Reported Compliance (CRC), issued by the California Air Resources Board. CRCs shall be provided for any fleet used by the Contractor or any listed Subcontractors.

19.2 CRCs are required for any contract involving the operation of self-propelled off-road diesel vehicles

25 horsepower or greater and most two-engine vehicles owned and operated in California, including vehicles that are rented or leased.

19.3 Certificates of Reported Compliance must be retained by the Contractor for three years after the completion of the project.

19.4 If no vehicles subject to the California Air Resources Board In-Use Off-Road Diesel Fueled Fleets

Regulation shall be used on a project by the Contractor or any Subcontractor, Contractor shall provide a certification that no vehicles subject to these regulations will be used on the project.

20. RFBI

REQUEST FOR BIDDING INTERPRETATION (SAMPLE)

CalVet: March 2026 Appendix 00 21 00.1 Project Number: CA25-0400

REQUEST FOR BIDDING INTERPRETATION (RFBI)

(Email no later than WEDNESDAY OCTOBER 28, 2026 by 4:00 P.M.)

RFBI No.:

Requestor RFBI No.:

To: Danielle DeSilva, Project Contact Request Date:

Facilities and Business Services Division From (Bidder):

Planning and Construction Unit Phone: 916-651-7495 Contract:

Phone:

Fax:

Email: CapitalAssetsBidding@calvet.ca.gov Email:

All RFBI’s received prior to deadline identified above, and responses from the State will be published on http://www.caleprocure.ca.gov/. See Details tab, Documents folder within listing.

Project No.:

Project Name:

Location:

Drawing Reference:

Project Manual Reference:

Question:

Bidder’s Authorized Signature:

[ ] Check here if additional pages attached. Page 1 of ___

CalVet: March 2026 00 22 00 - 1 CA25-0400

DOCUMENT 00 22 00

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

The following requirements supplement Document 00 21 00, Instructions to Bidders:

1. PAYEE DATA RECORD

Add the following to Subarticle 6.2:

Bidders are requested to complete and return the State's Payee Data Record form, Std.204 (and Std.

205 if applicable), included with the Bid Forms. The Payee Data Record form is required in lieu of IRS W-9 when doing business with the State of California, and will be used by the State to prepare tax information returns as stated on the form.

.1 Completion and submission of the form with the Bid Forms will expedite processing of the Award of Contract.

.2 Failure to submit the completed form with the Bid will not be cause for rejection of a Bid.

.3 Forms of all Bidders will be kept on file by the State for use in future awarded Contracts.

.4 Bidders who have a completed and current Payee Data Record form on file with the Department of General Services, Real Estate Services Division, Contracts Section, may so state on the form and will not be required to submit a duplicate form.

.5 The form is subject to Section 7(b) of the Privacy Act of 1974 (Public Law 93-5791). Refer to the

Privacy Statement on the back of the form.

2. SMALL BUSINESS – NOT USED

3. NON-SMALL BUSINESS

Article 5.6 is removed.

4. PUBLIC BID OPENING – NOT USED

5. DVBE Incentive – NOT USED

Article 18 is removed.

6. AWARD OF CONTRACT –

CalVet: March 2026 00 22 00 - 2 CA25-0400

DVBE PARTICIPATION PROGRAM REQUIREMENTS

CalVet: March 2026 00 22 10 - 1 - Project Number: CA25-0400

DOCUMENT 00 22 10

DISABLED VETERAN BUSINESS ENTERPRISE PARTICIPATION

PROGRAM REQUIREMENTS

Public Contract Code Section 10115 establishes a contract participation goal of at least three percent (3%) for Disabled

Veterans Business Enterprises (DVBE) for State agencies.

DVBE participation is required for this contract. Participation has been set at 3%. Participation above and beyond the requirement is strongly encouraged. This bid package provides information for the DVBE Participation

Program. Bidders must meet DVBE Participation Program requirements to be viewed as a responsive bidder and considered for contract award.

PLEASE READ THESE INSTRUCTION CAREFULLY

Bidders must fully comply with DVBE Participation Program requirements. Bidders that do not submit a complete response may find their bid determined to be non-responsive and the bid rejected.

For assistance with meeting the DVBE participation program requirements, please contact:

California Department of Veterans Affairs Facilities and Business Services Division

Central Business Office SB/DVBE Coordinator

1227 O Street, Room 100 Sacramento, CA 95814 Phone: (916) 653-2421

Email: sbdvbeadvocate@calvet.ca.gov

The Department of General Services, Office of Small Business and DVBE Services (OSDS) offers program information and may be reached at:

Department of General Services

Office of Small Business and DVBE Services (OSDS)

Procurement Division

707 Third Street

West Sacramento, CA 95605-2811

Homepage: https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-

Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

Receptionist: (916) 375-4940

FAX: (916) 375-4950

Email: OSDSHelp@dgs.ca.gov

Mailing Address:

Office of Small Business and DVBE Services (OSDS)

Room 1-400, MS 210

P.O. Box 989052

West Sacramento, CA 95798-9052

CalVet: March 2026 00 22 10 - 2 - Project Number: CA25-0400

INSTRUCTIONS FOR

DVBE PROGRAM COMPLIANCE OPTIONS

If for any reason you fail to meet the DVBE Participation Requirement for this bid, your bid will be considered non-responsive.

Meet or exceed the DVBE participation requirements for the proposed contract by one of the following two (2) ways:

1. DVBE Bidder – If you are a DVBE bidder, agree to perform the required percentage of the contract bid amount or value with your firm or in combination with other DVBE firms. You must write that commitment on Article 9.2 of the Bid Form, Document 00 41 00. Instruction on how to complete this document are on that page.

2. Non-DVBE Bidder – If you are a non-DVBE bidder, agree to use other firms for at least the required percentage of the contract bid amount or value. You must write that commitment on Article 9.2 of the Bid Form, Document 00 41

00. Instruction on how to complete this document are on that page.

DVBE Certification: OSDS-DVBE certification is the only acceptable certification. To verify if a contractor is certified refer to the OSDS web-site at The State of California Certifications. Bidders must provide certification verification for each participating DVBE bidder, subcontractor, and/or supplier. Applicants for DVBE certification may apply online at

Apply for or Re-Apply for Certification as a Small Business and/or Disabled Veteran Business Enterprise. DVBE applicants must submit specific support documentation to the OSDS.

DVBE Bid Incentive: A DVBE Incentive will be granted to Bidders who have achieved DVBE participation exceeding

3% or greater of the value of the bid in accordance with Section 999.5(a) and (b) of the Military and Veterans Code and

California Code of Regulations 1896.98 et seq. Refer to Project Manual Document 00 21 00, Article 18.5.

Pursuant to Military and Veterans Code §999.7, the awarding department shall withhold, on a contract entered into on or after January 1, 2021, ten thousand dollars ($10,000) from the final payment, or the full final payment if less than ten thousand dollars ($10,000), until a prime contractor complies with the certification requirements of subdivision (d) of

Section Military and Veterans Code §999.5. A prime contractor that fails to comply with the certification requirement shall, after notice, be allowed to cure the defect. Notwithstanding any other law, if, after at least 15 calendar days but not more than 30 calendar days from the date of notice, the prime contractor refuses to comply with the certification requirements, the awarding department shall permanently deduct ten thousand dollars ($10,000) from the final payment, or the full payment if less than ten thousand dollars ($10,000).

ANSWERS TO FREQUENTLY ASKED QUESTIONS:

The following questions are among the most frequently asked regarding DVBE requirements:

Q: If I am awarded the contract, am I required to use the subcontractor/supplier proposed in my bid?

A: Yes, unless you have requested and received approval from the State for substitution. Written request should include the person’s or firm’s name to be substituted, the substitution reason, the reason a non-DVBE subcontractor is proposed, if applicable and describe the business to be substituted including its business status as a sole proprietorship, partnership, corporation or other entity and the certification status of the firm, if any.

See Title 2, California Code of Regulation, Section 1896.64 (c) & (d) for substitution criteria.

The request and the State’s approval or disapproval is not construed as an excuse for non-compliance with any other provision of the law, including but not limited to the Subletting and Subcontracting Fair Practices Act, or any other contract requirements relating to substitution of subcontractors. Failure to adhere to at least the DVBE participation proposed by the successful Contractor may be cause for contract termination and recovery of

CalVet: March 2026 00 22 10 - 3 - Project Number: CA25-0400 damages under the rights and remedies due the State for default section of the contract(s) and any other penalties provided for by statute.

Q: Who notifies the subcontractor when an award is made?

A: Upon award to a prime Contractor, the Awarding Department notifies listed subcontractors of their contract participation. Primes are encouraged to notify their listed subcontractors immediately after an award is made to formalize their business agreements.

Q: What happens to bids considered non-responsive to the DVBE Participation Program requirements?

A: Non-responsive bids are subject to rejection. Many are rejected because of:

• Incomplete documentation

• Documentation not received by bid due date

• Mathematical error related to the percentage.

Q: If I am a disabled veteran business enterprise, can I meet the percentage requirements as a single company?

A: Yes.

Q: If my submitted bid meets the contract goal and the State decides to make multiple awards to the bid/contract, could my bid be considered non-responsive?

A: No. The State’s decision to make multiple awards will not jeopardize bid compliance.

BID FORM

CalVet: March 2026 00 41 00 1 Project Number: CA25-0400

INVITATION FOR BID

Notice to Prospective Bidders Replace flooring in lobby, hallways, offices and breakroom with epoxy flooring, and install new rubber base as well as code required accessibility scope.

IFB ATTACHMENT 1 BID SUMMISSION ATTACHMENT CHECKLIST

A complete bid submission will consist of the items identified below. Complete this checklist to confirm the items in your bid. Place a check mark or “X” next to each item that you are submitting to the State. For your bid to be responsive, all required attachments must be returned. This checklist should be returned with your bid submission.

Attachment Required Attachment Name/Description

_____ Attachment 1 YES Bid Submission Attachment Checklist

_____ Attachment 2 YES Bid/Bidder Certification Sheet

_____ Attachment 3 YES Bidder Declaration GSPD-05-105

_____ Attachment 4 YES Payee Data Record STD 204

_____ Attachment 5 YES IFB Bid Form

_____ Attachment 6 YES Commercially Useful Function (CUF) Certification

_____ Attachment 7 YES Certifications - Darfur Contracting Act

_____ Attachment 8 NO Certifications - Iran Contracting Act

_____ Attachment 9 NO Certifications – Unruh Civil Rights Act (California Civil Rights Laws Attachment)

_____ Attachment 10 YES Proof of Insurance

_____ Attachment 11 YES Non-collusion Affidavit (Must be notarized)

_____ Attachment 12 NO Small Business Preference and Certification Request, STD 811

_____ Attachment 13 NO Disabled Veteran Business Enterprise (DVBE) Declarations

STD 843

_____ Attachment 14 YES Standard Form of Guarantee – CMU 100

_____ Attachment 15 YES Bidder’s Bond

CalVet: March 2026 00 41 00 2 Project Number: CA25-0400

_____ Attachment 16 YES Contractor Certification Clauses (CCC-04/2017)

_____ Attachment 17 YES CRC Fleet Vehicles

_____ Attachment 18 YES Valid California city or county business license

The following documents are not required with your bid, but are enclosed for informational purposes and are due upon contract award:

_____ Attachment 19 YES Payment Bond, STD 807

_____ Attachment 20 YES Performance Bond

_____ Attachment 21 YES Nondiscrimination Construction Contract Specifications –

STD 9

CalVet: March 2026 00 41 00 3 Project Number: CA25-0400

ATTACHMENT 2 - BID/BIDDER CERTIFICATION SHEET

This Bid/Bidder Certification Sheet must be signed and returned along with all the "required attachments" as an entire package with electronic or original signatures. The bid must be transmitted in a sealed envelope in accordance with IFB instructions.

A. Our all-inclusive bid is submitted as identified on IFB Attachment 1, Bid Submission

Attachment Checklist.

B. All required attachments are included with this certification sheet.

C. I have read and understand the DVBE participation requirements.

D. The signature affixed hereon and dated certifies compliance with all the requirements of this bid document. The signature below authorizes the verification of this certification.

An Unsigned Bid/Bidder Certification Sheet May Be Cause for Rejection

1. Company Name 2. Telephone Number 2a. Email Address

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation

Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN) 8. California Corporation No.

9. Indicate applicable license and/or certification information:

10. Bidder’s Name (Print) 11. Title

12. Signature 13. Date

14. Are you certified with the Department of General Services, Office of Small Business and Disabled Veteran Business Enterprise (OSDS) as:

a. California Small Business Yes No

If yes, enter certification number:

b. Disabled Veteran Business Enterprise Yes No If yes, enter your certification number below:

NOTE: A copy of your Certification is required to be included if either of the above items is checked “Yes”.

Date application was submitted to OSDS, if an application is pending:

CalVet: March 2026 00 41 00 4 Project Number: CA25-0400

Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the Bid/Bidder Certification Sheet by following the instructions below.

Item Numbers

Instructions

1, 2, 2a, 3

Must be completed. These items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation.

The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there will be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a State or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

Enter your federal employee tax identification number.

Enter your corporation number assigned by the California Secretary of State’s Office. This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

10, 11, 12, 13

Must be completed. These items are self-explanatory.

If certified as a California Small Business, place a check in the "Yes" box, and enter your certification number on the line. If certified as a Disabled Veterans Business Enterprise, place a check in the "Yes" box and enter your certification number on the line. If you are not certified to one or both, place a check in the "No" box. If your certification is pending, enter the date your application was submitted to OSDS.

CalVet: March 2026 00 41 00 5 Project Number: CA25-0400

ATTACHMENT 3 - BIDDER DECLARATION

A Bidder must complete the Bidder Declaration form GSPD-05-105, located at the following internet site: http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

If you do not have Internet access, a hard copy can be provided by contacting CalVet.

When completing the declaration, Bidders must identify all subcontractors proposed for participation in the contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution.

The completed Bidder Declaration GSPD-05-105 must be included in the bid submission, as Attachment 3.

CalVet: March 2026 00 41 00 6 Project Number: CA25-0400

ATTACHMENT 4 - PAYEE DATA RECORD

A Bidder must complete the Payee Data Record form STD 204, located at the following internet site:

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

If you do not have Internet access, a hard copy can be provided by contacting CalVet.

The completed Payee Data Record STD 204 must be included in the bid submission, as Attachment 4.

CalVet: March 2026 00 41 00 7 Project Number: CA25-0400

ATTACHMENT 5 – IFB BID FORM

THE STATE OF CALIFORNIA FROM: (Name of Bidding Firm)

DEPARTMENT OF VETERANS AFFAIRS

FACILITIES AND BUSINESS SERVICES DIVISION

DELIVER TO: California Department of Veterans Affairs BEFORE 4:00 P.M., NOVEMBER 16, 2026

Attention: LeJuan Bean Via E-Mail: Calvet_CABids@calvet.ca.gov

FOR: NORTHERN CALIFORNIA VETERANS CEMETERY ADMINISTRATION BUILDING FLOORING REPLACEMENT

DEPARTMENT OF VETERANS AFFAIRS

NORTHERN CALIFORNIA VETERANS CEMETERY

IGO, SAN DIEGO COUNTY CALIFORNIA

BID NUMBER: 25HS0024

Please indicate…