3 detailed budget.pdf

Description

2013 ECA Funds

Requested

Cost-Share 2013 Total Budget

Direct Expenses

Salaries

Staff Name/Title Base Salary % of Time Cost of Staff Salary

Staff 1 -$ -$

Staff 2 -$ -$

Staff 3 -$ -$

Insert or delete lines as needed -$ -$

Benefits

Staff Name/Title Base Fringe % of Time Cost of Staff Fringe

Staff 1 -$ -$

Staff 2 -$ -$

Staff 3 -$ -$

Insert or delete lines as needed -$ -$

Expense 1 -$

Expense 2 -$

Expense 3 -$

Insert or delete lines as needed -$

Subtotal Direct Expenses -$ -$ -$

Indirect Costs

Subtotal Indirect Costs

Study of the U.S. Institute

Insert Title

Insert Applicant Name

Calculations

TOTAL ADMINISTRATIVE COSTS

Other Direct Expenses

Staff Costs

Year One Detailed Budget

ADMINISTRATIVE COSTS

Choose one of the following:

Journalism and Media

Secondary Educators

U.S. Culture and Society

U.S. Foreign Policy

Administrative costs include staff, direct, and indirect expenses. Please see RFGP Section VI.2 for a list of applicable Office of Management and Budget (OMB) Circulars.

Telephone, fax, postage, copying, printing, office supplies, etc. not accounted for in Indirect Costs.

Applicant Organization and Proposal Title Page 1 of 5

PROGRAM COSTS

General Program Costs

Honoraria

Speaker Name Daily Rate # of Days Honorarium Costs

Speaker 1 -$ -$

Speaker 2 -$ -$

Speaker 3 -$ -$

Insert or delete lines as needed -$ -$

Lodging Per Diem for Guest Speakers – where applicable

Speaker Name Per Diem Rate # of Days Speaker Per Diem

Speaker 1 -$ -$

Speaker 2 -$ -$

Speaker 3 -$ -$

Insert or delete lines as needed -$ -$

Meals and Incidentials Per Diem for Guest Speakers – where applicable

Speaker Name Per Diem Rate # of Days Speaker Per Diem

Speaker 1 -$ -$

Speaker 2 -$ -$

Speaker 3 -$ -$

Insert or delete lines as needed -$ -$

Item Type Cost Per Item # of Item Item Cost

Item 1 -$ -$

Item 2 -$ -$

Item 3 -$ -$

Insert or delete lines as needed -$ -$

Web Hosting -$

Ground Transportation -$

Educational Materials

Costs that do not vary by number of participants

Except for special circumstances, honoraria for speakers who are not being compensated on a salaried basis should not exceed $250/day, per speaker. Special circumstances should be explained in the budget narrative and are subject to ECA approval.

Per diem costs for guest speakers should not exceed prevailing U.S.

government rates. Rates may be found at http://www.gsa.gov/perdiem

Film and video rentals, educational materials, and other curricular needs for the program. NOTE: This section is for costs that do not vary by number of participants.

Costs associated with publishing the institute website – not to include salary for the webmaster, which should be included under administrative costs above.

Participant airport transfers, bus or van rentals, taxis, etc.

Per diem costs for guest speakers should not exceed prevailing U.S.

government rates. Rates may be found at http://www.gsa.gov/perdiem

Applicant Organization and Proposal Title Page 2 of 5

Welcome/Farewell Events

Event Type Cost/Participant # of Participants Event Cost

Event 1 -$ -$

Event 2 -$ -$

Insert or delete lines as needed -$ -$

University Staff Escort Lodging Per Diem

City Per Diem Rate # of Escorts # of Nights Per Diem Cost

City 1 -$ -$

City 2 -$ -$

City 3 -$ -$

Insert or delete lines as needed -$ -$

University Staff Escort Meals and Incidentials Per Diem

City Per Diem Rate # of Escorts # of Days Per Diem Cost

City 1 -$ -$

City 2 -$ -$

City 3 -$ -$

Insert or delete lines as needed -$ -$

DC Briefing

Item Cost/Rate # of Staff # of Days Subtotal Cost

Airfare n/a -$ -$

Lodging -$ -$

Meals and Incidentials -$ -$

Follow-on Activities -$

Incidental Expenses for DoS Debriefing -$

Subtotal General Program Costs -$ -$ -$

Participant airport transfers, bus or van rentals, taxis, etc.

Two events, max $45/person with a with a 2-1 ratio of participants to guests, are allowable for direct U.S.

government support.

Please provide the name of the per diem location.

Recipients must attend a briefing at the State Department, tenetatively scheduled for April 19, 2013. Generally, the Academic and Administrative Directors should both attend.

We suggest you budget up to $5000 of ECA funds for this line item. The budget narrative should explain planned use of funds while retaining maximum flexibility by indicating that the funds will be used "for activities including, but not limited to" your planned activities.

Please include

$100 to pay for participant refreshments during your visit to the

Department of

State at the close of the

Institute.

Please provide the name of the per diem location.

Applicant Organization and Proposal Title Page 3 of 5

Per Participant Program Costs

Academic Residency Per Diem

Item Cost/Rate # of Participants # of Nights/Days Subtotal Cost

Lodging -$ -$

Meals and Incidentals -$ -$

Tour Lodging Per Diem By City

City Per Diem Rate # of Participants # of Nights Per Diem Cost

City 1 -$ -$

City 2 -$ -$

City 3 -$ -$

Insert or delete lines as needed -$ -$

Tour Meals and Incidentials Per Diem By City

City Per Diem Rate # of Participants # of Days Per Diem Cost

City 1 -$ -$

City 2 -$ -$

City 3 -$ -$

Insert or delete lines as needed -$ -$

Institute Textbooks and Materials

Item Item Cost # of Participants Materials Cost

Book 1 -$ -$

Other 1 -$ -$

Insert or delete lines as needed -$ -$

Book and Cultural Allowance

Item Item Cost # of Participants Allowance Cost

Allowance 600$ -$ -$

Participant Admissions

Activity Cost per Person # of Participants Activty Cost

Activity 1 -$ -$

Activity 2 -$ -$

Activity 3 -$ -$

Insert or delete lines as needed -$ -$

Total per diem rate (lodging, meals and incidentals) may not exceed established U.S. government per diem rates. While on-campus and study tour housing costs may well fall below USG rates, where feasible, each participant should receive the maximum U.S. government established allowance for meals and incidental expenses for each location throughout the program. U.S. government per diem rates may be found online at the following site: www.gsa.gov/perdiem

Please provide the name of the per diem location.

Please provide the name of the per diem location.

In order to keep costs down, organizers may wish to house two participants in each room for the study tour.

Participants should each recieve $600 to purchase U.S. studies books and materials in their area of interest. These funds can also be used to cover admissions to cultural events of personal interest. These funds are not to be used to cover mandatory program activities or materials.

Use this line item for required readings, etc.

Use this line item for cultural activities planned for the group as part of the institute program, either during the academic residency or the study tour.

Applicant Organization and Proposal Title Page 4 of 5

Farewell Materials

Item Cost per Person # of Participants Item Cost

Item 1 -$ -$

Item 2 -$ -$

Insert or delete lines as needed -$ -$

Mailing

Cost per Person # of Participants Cost

Tax Withholding -$

Subtotal Per Participant Program Costs -$ -$ -$

U.S. Domestic Travel

University Staff/Escort Travel

Mode Destination Cost per Person # of Staff Cost

Mode1 City 1 -$ -$

Mode2 City 2 -$ -$

Mode3 City 3 -$ -$

Insert or delete lines as needed -$ -$

Participant Travel

Mode Destination Cost per Person # of Participants Cost

Mode1 City 1 -$ -$

Mode2 City 2 -$ -$

Mode3 City 3 -$ -$

Insert or delete lines as needed -$ -$

Guest Speaker Travel

Mode City of Orgin Speaker Name

Mode1 City 1 Speaker 1 -$

Mode2 City 2 Speaker 2 -$

Mode3 City 3 Speaker 3 -$

Insert or delete lines as needed -$

Subtotal U.S. Domestic Travel -$ -$ -$

TOTAL PROGRAM COSTS -$ -$ -$

TOTAL COSTS -$ -$ -$

Type

Mailing and Baggage Allowance

Pre-departure Mailing

Such as Certificates of Participation.

A maximum of

$450 per participant to cover costs of shipping program related books and materials.

OPTIONAL: In the event the recipient institution chooses to mail materials to the participants prior to the program.

Some, but not all, organizations require taxes to be withheld on funds provided to participants. If your organization requries this, please include this line item. Please note: All of the amounts listed in the other line items should be the totals after any applicable taxes have been withheld. Please offer details on any withholdings in your budget narrative.

Air, Train, Bus, etc.

Air, Train, Bus, etc.

Air, Train, Bus, etc.

Applicant Organization and Proposal Title Page 5 of 5