3-Bid 26-12-5211 Big Creek Greenway Boardwalk Maintenance Repairs As Needed.pdf

Forsyth County Procurement Department

514 West Maple Street, Suite 104 Cumming, GA 30040 | Phone 770.888.8872

Invitation to Bid Bid # 26-12-5211

Bid Creek Greenway Boardwalk Maintenance and Repairs as needed

Forsyth County Board of Commissioners

Cumming, GA

Closing Date and Time:

Thursday, October 23, 2025, 2:00 pm

INVITATION TO BID

26-12-5211

Date Issued: September 25, 2025

For: Forsyth County is seeking bids from qualified bidders, to provide Big Creek Greenway Boardwalk Maintenance and Repairs As Needed in accordance with the terms, conditions, and specifications contained in this Invitation to Bid (ITB)

Deadline for Receiving Sealed Bids 2:00 p.m. (EST) Thursday, October 23, 2025

Bids will be opened at: 2:30 p.m. (EST) Thursday, October 23, 2025 Procurement Department 514 West Maple Street, Suite 104 Cumming, GA 30040

Question and Answer (Q&A) Deadline No Questions will be accepted after:

Monday, October 13, 2025 2:00 p.m. (EST)

All questions are to be asked via EUNA under Opportunity Q&A No questions are to be asked outside of EUNA

Sealed bids will be opened at the time, date and place shown above. Award of Bid will be made later pending evaluations of all bids submitted.

Interested parties may login to EUNA to obtain the bid tabulation.

TABLE OF CONTENTS

INVITATION TO BID

SECTION 1. INTRODUCTION AND INFORMATION

SECTION 2. SOLICITATION TERMS AND CONDITIONS

SECTION 3. TECHNICAL SPECIFICATIONS/SCOPE OF SERVICES

BID SCHEDULE

REFERENCES

Non-Collusion Affidavit

CONTRACTOR AFFIDAVIT AND AGREEMENT

SOLICITATION CERTIFICATION

ADDENDUM ACKNOWLEDGEMENT

SECTION 1. INTRODUCTION AND INFORMATION

1.1 Purpose

Forsyth County is seeking bids from qualified, experienced, and licensed firm(s), hereinafter referred to as the Contractor or Bidder, to provide Big Creek Greenway Boardwalk Maintenance and Repairs as needed, in accordance with the terms, conditions, and specifications contained in this Invitation to Bid (ITB).

1.2 Nondiscrimination

The Forsyth County Board of Commissioners is committed to compliance with Title VI of the Civil Rights Act of 1964 and all related regulations and directives.

Forsyth County assures that no person shall on the grounds of race, color, or national origin, as provided by Title VI of the Civil Rights Act of 1964, and the Civil Rights Restoration Act of 1987 (P.L. 100.259), be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity. Forsyth County further assures that every effort will be made to ensure nondiscrimination in all of its programs and activities whether or not those programs and activities are federally funded. In addition, Forsyth County will take reasonable steps to provide meaningful access to services for persons with Limited English Proficiency. When Forsyth County enters into a contract with another entity utilizing federal aid funds, Forsyth County will include Title VI language in all written agreements and will monitor for compliance.

1.3 Bonds

For any individual Task/Work Order with an estimated value of $100,000.00 or more, the Contractor may be required to submit the required Payment and Performance Bonds on the provided County forms.

1.4 EUNA; Required Registration

Forsyth County uses EUNA Procurement (formerly Bonfire Interactive) https://www.forsythco.com/Departments-Offices/Procurement/Bids-Results to administer the competitive solicitation process, including but not limited to soliciting bids, issuing addenda, posting results and issuing notification of an intended decision.

Bidders are responsible for registering with EUNA in order to view the bid documents and submission of forms and proposals. Bidders are strongly encouraged to read the various vendor Guides and Tutorials available in EUNA in advance of their intention of submitting a bid to ensure familiarity with the use of EUNA. The County shall not be responsible for a Bidders inability to submit a bid by the end date and time for any reason, including issues arising from the use of EUNA.

The County maintains an automated vendor/contractor email address list that have been generated for each specific Commodity Class through EUNA.

Solicitation notices are sent by email notification to the selection of vendors/contractors who have fully registered with EUNA under the specific Commodity Class who may then view the bid documents online. Bidders who have been informed of a bid's availability in any other manner are responsible for registering with EUNA in order to view the bid documents. To make changes to profile information, including email addresses for bid notifications, please contact EUNA directly.

There is no charge to register, receive notifications, or participate in the solicitation process through EUNA, nor will any fees be charged to the awarded Bidder.

1.5 Point of Contact

For information concerning procedures for responding to this solicitation, contact Procurement Agent, Adrienne Trammel, at (770) 888-8872 or email at altrammel@forsythco.com Such contact shall be for clarification purposes only.

For information concerning technical specifications, please utilize the question/answer feature provided by EUNA at https://www.forsythco.com/Departments-Offices/Procurement/Bids-Results.

Questions of a material nature must be received prior to the cut-off date specified in the ITB schedule. Material changes, if any, to the scope of services or bidding procedures will only be transmitted by written addendum. (See addendum section of EUNA). Bidders please note: No part of your bid can be submitted via fax. No variation in price or conditions shall be permitted based upon a claim of ignorance. Submission of a bid will be considered evidence that the Bidder has familiarized themselves with the nature and extent of the work, and the equipment, materials, and labor required. The entire bid response must be submitted in accordance with all specifications contained in this solicitation. The questions and answers submitted in EUNA shall become part of any contract that is created from this ITB.

It is the sole responsibility of the Bidder to ensure that their bid is submitted electronically through EUNA at https://www.forsythco.com/Departments- Offices/Procurement/Bids-Results.

SECTION 2. SOLICITATION TERMS AND CONDITIONS

2.1 Addenda, Changes, and Interpretations

It is the sole responsibility of each firm to notify the Procurement Agent utilizing the question/answer feature provided by EUNA and request modification or clarification of any ambiguity, conflict, discrepancy, omission, or other error discovered in this competitive solicitation. Requests for clarification, modification, interpretation, or changes must be received prior to the Question and Answer (Q & A) Deadline. Requests received after this date may not be addressed. All questions and requests for information received through EUNA will be responded to by official written addendum issued by the County and uploaded to EUNA as an addendum to the ITB. Under no circumstances shall an oral explanation given by any County official, officer, staff, or agent be binding upon the County and should be disregarded. All addenda are a part of the competitive solicitation documents, and each firm will be bound by such addenda. It is the responsibility of each to read and comprehend all addenda issued.

2.2 Changes and Alterations

Bidder may change or withdraw a Bid at any time prior to Bid submission deadline; however, no oral modifications will be allowed. Modifications shall not be allowed following the Bid deadline.

2.3 Withdrawal of Bid

The Bidder shall give notice in writing of his claim of right to withdraw his Bid, without penalty, due to an error within twenty-four hours (24) after the conclusion of the bid opening procedure. Bids may be withdrawn from consideration if the price was substantially lower than the other bids due solely to a mistake therein, provided the Bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of the Bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and material used in the preparation of the Bid sought to be withdrawn. The Bidder’s original work papers shall be the sole acceptable evidence of error and mistake if he elects to withdraw his Bid. If a Bid is withdrawn under the authority of this provision, the lowest remaining responsive Bid shall be deemed to be low Bid.

No Bidder who is permitted to withdraw a Bid shall, for compensation, supply any material or labor or perform any subcontract or other work agreement for the person or firm to whom the contract is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn Bid was submitted.

Bid withdrawal is not automatically granted and will be allowed solely at Forsyth County’s discretion.

2.4 Bidder’s Costs

The County shall not be liable for any costs incurred by Bidders in responding to this ITB.

2.5 Pricing

All pricing should be identified on the Bid Schedule provided with this ITB. No additional costs may be accepted, other than the costs stated on the Bid Schedule. Failure to use the County’s Bid Schedule and provide costs as requested in this ITB may deem your bid non-responsive.

Bidder shall quote a firm, fixed price for all services stated in the ITB. All costs including travel shall be included in your cost. The County shall not accept any additional costs including any travel associated with coming to Forsyth County.

2.6 Delivery

Time will be of the essence for any orders placed as a result of this ITB. The County reserves the right to cancel any orders, or part thereof, without obligation if delivery is not made in accordance with the schedule specified by the Bidder and accepted by the County.

All terms shall be F.O.B Destination, to include inside delivery to the using department, with all charges for transportation, unloading and inside delivery paid by the Bidder.

It will be the responsibility of the awarded Contractor, to attach all packing slips to the OUTSIDE of each shipment. Packing slips must provide a detailed description of what is to be received and reference the Forsyth County purchase order number that is associated with the shipment. Failure to provide a detailed packing slip attached to the outside of shipment may result in refusal of shipment at Contractor’ s expense.

2.7 Related Expenses/Travel Expenses

All costs including travel are to be included in your bid. The County will not accept any additional costs.

2.8 Risk of Loss

Bidder agrees to bear all risk of loss, injury and destruction of goods and materials ordered herein which occur prior to delivery to include concealed damage; and such loss, injury or destruction shall not release Bidder from any obligation.

2.9 Price Validity

Prices provided in this Invitation to bid (ITB) shall be valid for at least One- Hundred Twenty (120) days from time of ITB opening unless otherwise extended and agreed upon by the County and Bidder. The County shall award contract within this time period or shall request to the recommended awarded vendor an extension to hold pricing, until products/services have been awarded.

2.10 Prices Quoted

Deduct trade discounts, and quote firm net prices. Give both unit price and extended total. In the case of a discrepancy in computing the amount of the bid, the unit price quoted will govern. All prices quoted shall be F.O.B.

destination, freight prepaid (Bidder pays and bears freight charges, Bidder owns goods in transit and files any claims), unless otherwise stated in Special Conditions. Each item must be bid separately. No attempt shall be made to tie any item or items contained in the ITB with any other business with the

2.11 Taxes

Goods and services purchased by Forsyth County are exempt from Federal Excise Tax and Georgia Sales and Use Tax. A certificate will be furnished upon request. Forsyth County is exempt from taxes, but the successful Bidder shall pay all taxes required of him by law. Forsyth County cannot exempt others from tax. State Sales tax exemption number is 58-6000828.

Payment terms and provisions herein or otherwise found within the contract documents supersede all provisions of the Georgia Prompt Pay Act (House Bill 837; 13 O.C.G.A. Chapter 11, et seq.).

2.12 Discounts

Bidder may offer cash discounts for prompt payment, but they will not be considered in determination of award. If a Bidder offers a discount, it is understood that the discount time will be computed from the date of satisfactory delivery, at the place of acceptance, and receipt of correct invoice, at the office specified, whichever occurs last.

If Bidder offers a discount for award of all items listed in the bid, such discount shall be deducted from the total of the firm net unit prices bid and shall be considered in tabulation and award of bid.

2.13 Submission, Opening, and Award of Bids

To receive consideration, bids must be received prior to the bid opening date and time. Unless otherwise specified, Bidders should use the proposal forms provided by the County. These forms may be duplicated, but failure to use the forms may cause the bid to be rejected. Any erasures or corrections on the bid must be made in ink and initialed by Bidder in ink. All information submitted by the Bidder shall be printed, typewritten, or filled in with pen and ink. Bids shall be signed in ink. Separate bids must be submitted for each ITB issued by the County. Bids are only accepted through EUNA. No paper bids shall be considered.

Bids will be publicly opened in the Procurement Department, or other designated area, in the presence of Bidders, the public, and County staff.

Bid/solicitation openings are also available for viewing online at https://www.forsythco.com/Departments-Offices/Procurement/Bids-Results.

Bidders and the public are invited and encouraged to attend bid openings.

Bids will be tabulated and made available for review by Bidders and the public via EUNA under Public Files.

2.14 Mistakes

The Bidder shall examine this ITB carefully. The submission of a bid shall be prima facie evidence that the Bidder has full knowledge of the scope, nature, and quality of the work to be performed; the detailed requirements of the specifications; and the conditions under which the work is to be performed.

Ignorance of the requirements will not relieve the Bidder from liability and obligations under the Contract.

Bidders are cautioned to examine all terms, conditions, specifications, drawings, exhibits, addenda, delivery instructions and special conditions pertaining to the ITB.

2.15 Samples and Demonstrations

Samples or inspection of product may be requested to determine suitability.

Unless otherwise specified in Special Conditions, samples shall be requested after the date of bid opening, and if requested should be received by the County within seven (7) working days of request. Samples, when requested, must be furnished free of expense to the County and if not used in testing or destroyed, will upon request of the Bidder, be returned within thirty (30) days of bid award at Bidder’s expense. When required, the County may request full demonstrations of units prior to award. When such demonstrations are requested, the Bidder shall respond promptly and arrange a demonstration at a convenient location. Failure to provide samples or demonstrations as specified by the County may result in rejection of a bid.

2.16 Qualifications/Inspections

Bids will only be considered from firms normally engaged in providing the types of commodities/services specified herein. The County reserves the right to inspect the Bidder’s facilities, equipment, personnel, and organization at any time, or to take any other action necessary to determine Bidder’s ability to perform. The Procurement Director reserves the right to reject bids where evidence or evaluation is determined to indicate inability to perform.

2.17 Life Cycle Costing

If so, specified in the ITB, the County may elect to evaluate equipment proposed on the basis of total cost of ownership. In using Life Cycle Costing, factors such as the following may be considered: estimated useful life, maintenance costs, cost of supplies, labor intensity, energy usage, environmental impact, and residual value. The County reserves the right to use those or other applicable criteria, in its sole opinion that will most accurately estimate total cost of use and ownership.

2.18 Use of Governmental Contracts and Cooperatives

County reserves the right to reject any part or all of any bids received and utilize other available governmental or cooperative contracts, if such action is in its best interest.

2.19 Minor Irregularities

The County reserves the right to accept or reject any or all bids, part of bids, and to waive minor irregularities or variances to specifications contained in bids which do not make the bid conditional in nature and minor irregularities in the solicitation process. A minor irregularity shall be a variation from the solicitation that does not affect the price of the contract or does not give a Bidder an advantage or benefit not enjoyed by other Bidders, does not adversely impact the interests of other firms or, does not affect the fundamental fairness of the solicitation process. The County also reserves the right to reissue an ITB.

2.20 Verbal Instructions Procedure

No negotiations, decisions, or actions shall be initiated or executed by the Contractor as a result of any discussions with any County employee. Only those communications which are in writing from an authorized County representative may be considered. Only written communications from Contractors, which are assigned by a person designated as authorized to bind the Contractor, will be recognized by the County as duly authorized expressions on behalf of Contractors.

2.21 No Exclusive Contract

Bidder agrees and understands that the contract shall not be construed as an exclusive arrangement and further agrees that the County may, at any time, secure similar or identical services from another vendor at the County’s sole option.

2.22 Contract Agreement

Attached to this ITB is a draft form of services agreement which contains terms and conditions of the contractual arrangement for the services. Such form of agreement will be modified as appropriate, at the County’s discretion, to include any additional specific terms related to the services being provided.

Any questions regarding the form of services agreement must be submitted in writing by the deadline for questions specified in this ITB.

2.23 Responsiveness

In order to be considered responsive to the solicitation, the firm’s bid shall fully conform in all material respects to the solicitation and all of its requirements, including all form and substance.

2.24 Responsibility

In order to be considered as a responsible firm, firm shall be fully capable to meet all of the requirements of the solicitation and subsequent contract, must possess the full capability, including financial and technical, to perform as contractually required, and must be able to fully document the ability to provide good faith performance.

2.25 Background Checks

Forsyth County reserves the right to have the contractor undergo a Forsyth County Sheriff’s Office criminal history background check for any project at the contractor’s cost. Background checks will be required if contractor will be working in any County operated facility.

2.26 Minimum Qualifications

To be eligible for award of a contract in response to this solicitation, the Bidder must demonstrate that they have successfully completed services, as specified in the Technical Specifications / Scope of Services section of this solicitation, are normally and routinely engaged in performing such services, and are properly and legally licensed to perform such work. In addition, the Bidder must have no conflict of interest with regard to any other work performed by the Bidder for the County.

2.26.1 Firm or principals shall have no record of judgments, pending lawsuits against the County or criminal activities involving moral turpitude and not have any conflicts of interest that have not been waived by the

2.26.2 Neither firm nor any principal, officer, or stockholder shall be in arrears or in default of any debt or contract involving the County, (as a party to a contract, or otherwise); nor have failed to perform faithfully on any previous contract with the County.

2.27 Public Records/Trade Secrets/Copyright

Careful consideration should be given before submitting confidential information to the County. County’s disclosure of records and documentation is governed by the Georgia’s Open Records Act, which permits public scrutiny of most materials collected as part of this process. If Bidder submits information that contains trade secret information and if Bidder wishes to keep such information confidential, Bidder must submit and attach to such information an affidavit affirmatively declaring that specific information constitutes trade secrets pursuant to the Georgia Trade Secrets Act of 1990, O.C.G.A. §10-1-760 et seq., and the Bidder and County will follow the requirements of O.C.G.A. § 50-18-72(a)(34) related thereto.

2.28 Reservations for Award and Rejection of Bids

The County reserves the right to accept or reject any or all bids, part of bids, and to waive minor irregularities or variations to specifications contained in bids, and minor irregularities in the bidding process. The County also reserves the right to award the contract on a split order basis, lump sum basis, individual item basis, or such combination as shall best serve the interest of the County. The County reserves the right to make an award to the responsive and responsible Bidder whose product or service meets the terms, conditions, and specifications of the ITB and whose bid is considered to best serve the County’ s interest. In determining the responsiveness and the responsibility of the Bidder, the following shall be considered when applicable: the ability, capacity, and skill of the Bidder to perform as required; whether the Bidder can perform promptly, or within the time specified, without delay or interference;

the character, integrity, reputation, judgment, experience and efficiency of the Bidder; the quality of past performance by the Bidder; the previous and existing compliance by the Bidder with related laws and ordinances; the sufficiency of the Bidder’ s financial resources; the availability, quality, and adaptability of the Bidder’s supplies or services to the required use; and the ability of the Bidder to provide future maintenance, service, or parts.

2.29 Approved Equal or Alternative Product Bids

The Technical Specifications contained in this solicitation are to be used as a reference only and are not to be considered of a proprietary nature. These specifications represent a level of quality and features that are desired by Forsyth County. The County is receptive to any product that would be considered by qualified County personnel as an approved equal.

The Contractor must state clearly in their bid pages any variance to the specifications. If proposing an approved equal or alternate product, it will be the Contractor's responsibility to provide adequate information in their proposal to enable the County to ensure that the Contractor meets the required criteria. If adequate information is not submitted with the bid, it may be rejected. Responsibility for meeting these specifications and the burden of proving the equality of a proposed substitution rests on the Bidder and such proof must be provided with the bid.

Any differences in the Bidder’s materials/equipment/product/service must be so noted and addressed specifically, with any deviations to the specifications listed on a separate document prepared by the Bidder to be titled “EXCEPTIONS TO SPECIFICATIONS.” This document must be uploaded to the Bid Documents group titled Additional Vendor Documents in EUNA. Bidders who do not comply with this request will not have their bid considered for award.

Forsyth County will be the sole judge in determining if the product proposed qualifies as an approved equal. The County reserves the right to award to that Contractor which will best serve the interest of the County as determined by the County. The County further reserves the right to waive minor variations to specifications and in the bidding process.

2.30 Minimum and Mandatory Technical Specifications

The technical specifications may include items that are considered minimum, mandatory, or required. If any Bidder is unable to meet or exceed these items, and feels that the technical specifications are overly restrictive, the bidder must notify the Procurement Department immediately. Such notification must be received by the Procurement Department prior to the deadline contained in the ITB, for questions of a material nature, or prior to five (5) days before bid due and open date, whichever occurs first. If no such notification is received prior to that deadline, the County will consider the technical specifications to be acceptable to all Bidders.

2.31 Model Number Corrections: If a model number for the make specified in ITB is incorrect, or no longer available and replaced with an updated model with new specifications, the Bidder shall enter the correct model number on the Bidder proposal page. In the case of an updated model with new specifications, Bidder shall provide adequate information to allow the County to determine if the model bid meets the County’ s requirements.

2.32 Verification of Employment Status

It is the policy of the County that unauthorized aliens shall not be employed to perform work on contracts involving the physical performance of services.

Therefore, Client shall not enter into a contract for the physical performance of services within the County unless they provide an affidavit stating they comply with E-Verify. Contractor’s Affidavit and Agreement form should be completed and submitted with Proposer’s response to this ITB.

2.33 Warranties of Usage

Any estimated quantities listed are for information and tabulation purposes only. No warranty or guarantee of quantities needed is given or implied. It is understood that the Contractor will furnish the County's needs as they arise.

2.34 Non-Collusion

The signer of the bid must declare that the only person(s), company, or parties interested in the proposal as principals are named therein; that the bid is made without collusion with any other person(s), company, or parties submitting a bid; that it is in all respects fair and in good faith, without collusion or fraud;

and that the signer of the bid has full authority to bind the principal Bidder.

The County reserves the right to disqualify Bidder during any phase of the competitive solicitation process and terminate for cause any resulting contract upon evidence of collusion with intent to defraud or other illegal practices on the part of the Bidder. The Bidder will be required to execute a Non-Collusion Affidavit and submit this form with the bid documents.

SECTION 3. TECHNICAL SPECIFICATIONS/SCOPE OF SERVICES

3.1 General Information

Forsyth County is seeking qualified Bidders to provide as-needed repair and rehabilitation services for existing boardwalk structures along the County’s Big Creek Greenway System (Greenway). These services will support the ongoing maintenance and safety of publicly accessible boardwalks located within the County-managed parks and trails.

Project Manager: Tim Daniel | Natural Resource Division Parks Supervisor, Department of Parks & Recreation

3.2 Scope of Work

GENERAL SCOPE AND PURPOSE

1) Services to be performed are primarily for the repair and rehabilitation of existing boardwalk sections of the Greenway.

2) Greenway maintenance work shall consist of repairs to wooden surface boards, wooden handrails, steel understructure, and helical piers using the existing design in 12 X 12 foot sections; repairs or replacement to abutments, curbing, footings, thermoplasty line striping, seal coating; and emergency repairs which must be accessed within 24 hours of notice.

3) The contractor shall be responsible for repairs or replacement of the following components as needed:

Abutments Curbing Footings Joists Decking Headers Helical piers

4) All materials and workmanship shall match the original construction and design unless an alternative is approved in writing by the Project Manager.

5) Work will be completed on an as-needed basis on various County owned properties and identified as a Project. Each individual Project will be reviewed and accessed on-site with the Contractor and Project Manager before submitting the Project quote.

6) No work shall commence without prior approval of the Project quote and associated purchase order.

7) Extreme care shall be taken to safeguard all existing structures, site amenities, irrigation systems, vehicles, etc. on or around the job site. Damage to public and/or private property shall be the responsibility of the Contractor and shall be repaired and/or replaced at no additional cost to the County.

8) The Contractor(s) shall adhere to the Georgia Department of Transportation’s

Uniform Manual on Traffic Control for construction and maintenance work zones when working on or near a roadway. It will be the sole responsibility of the Contractor to make themselves and their employees fully aware of these provisions, especially those applicable to safety.

CONTRACTOR QUALIFICATIONS AND EXPERIENCE

1) Contractor must be a PTBA (Professional Trail Builders Association) member and have experience with an annual repair service contract for public use facilities like a greenway.

2) Contractor must have built over one (1) mile of boardwalk in the past two (2) years.

3) The Contractor must provide four (4) references, no more than three (3) years old, as proof of experience in performing the work described in this ITB.

4) Consultant Services must include advanced technical training, education, and/or experience designing pedestrian boardwalks and bridges; knowledge of federal, state, and local regulations; value engineering; and technical communication. A minimum of five (5) years’ experience is required. Consultant services may include site review, plan review and layout, cost estimating, and technical reporting. Consultant may not be changed without written county approval.

References and resume must be submitted with the bid.

PRE-CONSTRUCTION RESPONSIBILITIES

1) Contractor must conduct a full site investigation, recommend plan modifications, and obtain County approval prior to starting any work.

2) Contractor must begin work no later than ten (10) business days following receipt of an approved purchase order.

CODES, GUIDELINES, AND COMPLIANCE

1) The AASHTO (American Association of State Highway and Transportation

Officials) Guide Specifications for pedestrian bridges and International Building Code 2012 Edition with 2014, 2015, 2017, & 2018 GA State Amendments shall govern repair construction.

2) Contractor shall comply with all local, state, and federal regulations related to erosion control, land disturbance, wetlands, stream buffers, and stream crossings.

3) All tree removal operations must follow International Society of Arboriculture (ISA) safety and procedural guidelines.

4) All repairs shall be performed in accordance with the original design standards and in compliance with applicable codes and regulations.

ENVIORNMENTAL AND SITE PROTECTION

1) Contractor is responsible for trail safety and minimizing environmental impact.

Any materials harvested onsite must be carefully handled and the site left in a safe and stable condition.

Debris must be chipped, mulched, and disbursed on-site.

Leaf mulch shall be raked as needed or as directed by Project Manager.

Other waste materials must be disposed of per County instructions.

2) The Contractor shall repair, at no cost to the County, any damage caused to County property, grounds, or structures during the course of work.

3) The Contractor shall be responsible for preventing damage to any adjacent private property and shall repair or replace, at no cost to the County, any damage to such property that is caused by, results from, or is alleged to result from the Contractor’s willful misconduct, negligence, or any other wrongful act or omission in connection with the Work.

PERSONNEL AND SAFETY REQUIREMENT

1) Contractor’s on-site personnel must include at least one (1) responsible person capable of interpreting and/or translating from English to the language used by the crew at all times.

2) At all times while on County property, Contractor staff must wear clearly marked company attire and all company equipment must be visibly labeled with company name.

3) Contractor shall be responsible for securing the work area by providing barricades, fencing, signage, or other necessary measures to restrict public access to the work area and any hazardous or unsafe areas shall be clearly marked. All barricades, fencing, signage, or other necessary measures shall be removed as soon as the site has been deemed safe for public access.

MATERIALS AND WORKMANSHIP

1) All wood used must be pressure treated using copper azole (CA-C) U.C.4.B, 1 primed and rated for ground contact MCA .31 unless otherwise specified. All lumber shall be visually graded, southern pine inspection bureau (SPIB) southern pine No. 1. All wood components shall be pressure impregnated with wood preservative in accordance with the requirements of AWPA Standard UC4B with .31 CA-C retention with the exception of decking, handrail posts, rails and toe curb which may be UC4A with .15 CA-C retention.

2) Use of galvanized and stainless-steel hardware requires prior approval from the Project Manager.

3) Miscellaneous materials and incidental supplies (e.g., signage, cones, seed, mulch, paint, flags) shall be provided as required per project and approved by Project Manager or County’s Natural Resource Division Parks Supervisor.

MATERIAL SPECIFICATIONS

1) Curbs:

#1 Pressure Treated (PT) Prime MCA .31 (Copper Azole Treated), 6” x 6” x 12’ # 1 Pressure Treated (PT) Prime UC4A .15 CA-C Retention

2) Decking: (Maintain ½ inch spacing between deck boards)

#1 PT Prime MCA .31 (Copper Azole Treated), 3” x 6” x 12’

3) Handrails:

Side Rails: #1 PT Prime MCA .31, 6” x 6” (Copper Azole Treated) Rail Posts: #1 PT Prime MCA .31, 4” x 6” (Copper Azole Treated) Handrail Caps: #1 PT Prime MCA .31, 2” x 8” (Copper Azole Treated)

4) Steel Understructure:

All steel understructure components and helical piers shall be repaired or replaced to match original build specifications. Any deviations must receive prior written approval from the County.

Steel beams: ASTM A992 Grade 50 painted with paint system VII as per section of the Georgia DOT Specifications.

Bolts shall be ASTM A307 Grade A. Nuts shall be ASTM A563, regular washers shall be ASTM F844 and plate washers shall be ASTM F436. Bolts, nuts, and washers shall be galvanized according to ASTM A153.

Screws and nuts shall be stainless steel.

Washers shall be provided under bolt and lag screw heads and nuts that are in contact with wood. Plate washers shall be provided at handrail post base connections.

5) Hardware:

All fasteners, anchors, and connection hardware shall be appropriate for exterior use and compatible with pressure-treated materials. Stainless steel or hot-dipped galvanized hardware is recommended.

SEALCOATING SPECIFICATIONS

Deck Surface Preparation and Application:

All wooden surfaces shall be pressure washed using a minimum of 3,000 PSI and a maximum 15-degree nozzle tip.

All dirt, algae, and debris must be completely removed and cleaned prior to sealant application.

A minimum drying period of 24 hours is required between cleaning and sealing to allow for wood to be fully dry.

Acceptable application methods include HVLP spray, pump spray, or roller.

A clear, oil-based sealant such as Cabot’s Seal Coat (or approved equal) shall be used.

All sealant products must be submitted and approved by the Project Manager prior to application.

Application shall only proceed if the ambient temperature is at least 45°F and rising, with no forecasted precipitation for 24 hours post-application.

All wooden components shall receive two (2) coats of sealant, with a minimum of 6) hours between coats or as otherwise specified by the product manufacturer.

LINE STRIPING SPECIFICATIONS

A four (4) inch-wide white thermoplastic centerline shall be applied on concrete surfaces only, in accordance with applicable transportation or engineering standards.

WARRANTY

The Contractor shall provide a minimum one (1) year warranty on all labor, materials, and workmanship from the date of final acceptance of a Project.

BID SCHEDULE

ITB # 26-12-5211

FOR: Furnishing all Labor, Equipment, and Materials necessary for Big Creek Greenway

Boardwalk Maintenance and Repairs As Needed. The Bidder must examine bid documents and form of general services agreement before submitting a bid. Pricing is requested for each of calendar years (CY) 2026, 2027, and 2028.

The detailed Bid Schedule can be found in EUNA Procurement attached separately as an Excel File under Public Files. Bidder must complete all items for which the County is seeking Bids.

Bidder accepts terms and conditions contained in Bid Document Package including, without limitation, those dealing with County’s time for accepting Bid and disposition of Bid Security.

Bidder has examined site and locality where the Work is to be performed and legal requirements (federal, state, and local laws, ordinances, rules, and regulations) and conditions affecting Work cost, difficulty, progress, or performance and has made independent investigations as Bidder deems necessary.

Bidder has given County written notice concerning conflicts, errors, or discrepancies discovered in Bid Document Package and the written resolution by County is acceptable to Bidder. All work is to be completed as specified in Bid Specifications and Drawings.

Authorized Signature:

Company Name:

Printed Name and Title:

Date: _____________________________________________________________

REFERENCES

Please list at least four (4) references below where Bidder has provided similar products in similar quantities and scope. Please do not include Forsyth County as a reference here.

1) Business Name Contact Name

Address

Phone Email

Contract Value Year

Description

2)

3)

4)

NON-COLLUSION AFFIDAVIT

BID DATE: October 23, 2025

PROJECT DESCRIPTION: Big Creek Greenway Boardwalk Maintenance & Repairs As Needed

STATE OF _______________ }

COUNTY OF _____________}

__________________________________________, being first duly sworn, deposes and says that (s)he is ______________________________________ (the sole owner, a partner, the president, secretary, etc.) of ________________________________________________ the party making the foregoing Proposal or Bid; that such Bid is genuine and not collusive or a sham; that said Bidder has not colluded, conspired, connived, or agreed, directly or indirectly, with any Bidder or person, to put in a sham Bid, or that such other person refrain from bidding, and has not in any manner, directly or indirectly sought by agreement or collusion, or communication or conference, with any person, to fix the Bid Price of affiant or any other Bidder, or to fix any overhead, profit or cost element of said Bid Price, or that of any other Bidder, or to secure any advantage against Forsyth County, or any person interested in the proposed Contract; and that all statements in said Prop osal or Bid are true; and further, that such Bidder has not, directly or indirectly submitted this Bid, or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent thereof.

Affiant: Date:

Signed and sworn to (or affirmed) before me on ___________________, 20____ by ________________________________________, Printed name(s) of individual(s) making statement who proved to me on the basis of satisfactory evidence to be the person who appeared before me.

Personally Known Or Produced Identification

Type of ID:

# of ID (last 4 digits only):

ID Expiration Date

Notary Public My Commission expires:

(Notary Seal)

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A.

§ 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of Forsyth County, Georgia, has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period, and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b).

Contractor agrees that the employee-number category designated below is applicable to the Contractor:

□ 500 or more employees □ 100 or more employees □ Fewer than 100 employees

Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Big Creek Greenway Boardwalk Maintenance & Repairs As Needed Name of Project

Forsyth County, Georgia Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______________, 202__ in __________________ (city), ________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE _______ DAY OF _________,

202__.

Notary Public My Commission expires: ________________

[NOTARY SEAL]

SOLICITATION CERTIFICATION

The undersigned agrees, if this bid is accepted within 120 calendar days after date of opening, to furnish all equipment, materials, or services in strict accordance with the provisions of this Invitation to Bid, at the price and terms and according to specifications or other provisions in this bid package.

DO NOT INCLUDE ANY TAXES IN THE BID PACKAGE AS FORSYTH COUNTY IS EXEMPT BY

LAW.

Any supplier/vendor/contractor providing services to Forsyth County shall have a Forsyth County business license or business license in whichever County the business is licensed to the extent required by law, to include the County’s business license/occupation tax ordinance.

SEALED BIDDER’S INFORMATION

Company Full Legal Name

Company Tax I.D. #

Street Address: Mailing Address:

Person Authorized to Submit Bid: Contact Person for this bid:

Name Name

Title Telephone

Email Email

ADDENDUM ACKNOWLEDGEMENT

Proposer acknowledges that the following addenda have been received and included in the proposal:

Addendum No.

Date Issued Addendum No.

Date Issued Addendum No.

Date Issued

I hereby acknowledge receipt of the following checked Addendum of the Sealed Bid, Plans, Specifications, and/or other documents pertaining to the Project.

I understand that failure to confirm the receipt of addendum is cause for rejection of Sealed BIDS. It is the responsibility of the Bidder to ensure receipt of all addenda.

Variances: If you take exception or have variances to any term, condition, specification, scope of service, or requirement in this competitive solicitation you must specify such exception or variance in the space provided below or reference in the space provided below all variances contained on other pages within your response. Additional pages may be attached if necessary. No exceptions or variances will be deemed to be part of the response submitted unless such is listed and contained in the space provided below.

The County does not, by virtue of submitting a variance, necessarily accept any variances.

If no statement is contained in the below space, it is hereby implied that your response is in full compliance with this competitive solicitation. If you do not have variances, simply mark N/A.

Authorized Signature: Date: