3-Appendix C Alternate Product Request Form.pdf

RPS IFB #050726 | Alternate Product Request Form | Appendix C

ROCHESTER PUBLIC SCHOOLS | Student Nutrition Services

APPENDIX C

ALTERNATE PRODUCT REQUEST FORM

IFB #050726 | Paper Products Supply for Student Nutrition Services

INSTRUCTIONS — PLEASE READ BEFORE COMPLETING

1. Complete this form for each line item for which you wish to propose an alternate product.

2. Attach the manufacturer specification sheet for each proposed alternate. Requests without spec sheets will not be reviewed.

3. Submit this completed form via the Bonfire Private Vendor Messaging feature for initial review only.

All approved alternates will be issued through a formal addendum and made available to all vendors.

4. Deadline: April 24, 2026 at 4:00 PM (CST). Late submissions will not be reviewed.

5. Approved alternates will be published via addendum on the Bonfire platform and available to all vendors. Only approved alternates may be included in your bid submission.

6. The District reserves the right to approve or reject any alternate product at its sole discretion based on equivalency, compatibility, operational suitability, and overall best interest of the District.

SECTION 1 — VENDOR INFORMATION

Company Name Contact Person

Phone Number Email Address

SECTION 2 — PROPOSED ALTERNATE PRODUCTS

Complete one row per line item. Add additional rows or attach a second form if needed. You may submit multiple requests in a single message.

Line Item # Specified Product (Brand / Item #) Proposed Alternate Brand Proposed Item # / Description

RPS IFB #050726 | Alternate Product Request Form | Appendix C

SECTION 3 — SUPPORTING DOCUMENTATION CHECKLIST

Check all items included with this submission:

☐ Manufacturer specification sheet(s) attached for each proposed alternate listed above

☐ Specification sheet clearly identifies product dimensions, material composition, and performance ratings

☐ Proposed alternate meets or exceeds the quality and performance standards of the specified item

☐ All items in Section 2 are complete (no blank required fields)

SECTION 4 — VENDOR CERTIFICATION

By signing below, the vendor certifies that: (1) the information provided in this form is accurate and complete; (2) the proposed alternate products meet or exceed the quality and performance standards of the specified items as documented in the attached specification sheets; (3) if approved and awarded, the alternate products will be supplied at a price equal to or lower than the bid price; and (4) the vendor understands that the District’s determination regarding alternate approval is final.

Authorized Signature Printed Name & Title

Company Name Date

Submit via Bonfire Private Vendor Messaging | Deadline: April 24, 2025 at 4:00 PM (CST) Bonfire Platform: rochesterschools.bonfirehub.com | IFB #050726 | Appendix C