3-Addendum 1 - IFS PKR B1700023.pdf
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- Solicitation number
- IFS PKR B1700023
- Issued by
- Dallas County, Texas
About this file
This addendum provides official responses and clarifications to solicitation IFS PKR B1700023 for the City of Dallas Parks & Recreation Department's 150th anniversary celebration project. The project encompasses historical research, graphic design, and app development with a bid due date of March 2, 2026 at 11:00 AM CST and a target launch date of June 1, 2026. The scope includes three logo concepts with three revision rounds for a temporary anniversary logo/seal; historical research limited to local archives presented within state and national context; an audio walking tour of approximately 60 minutes inclusive of walk time with English primary content and Spanish captioning; a 16-page Parks 150 Passport in both booklet and digital formats with stamps and interactive elements; walking tour maps in tabloid size, foldable to pocket size with GIS files provided by the City; 20 conceptual merchandise SKUs plus five commemorative coins that may be limited edition, distributed at events, or tied to walking tour completion; a Shopify e-commerce site for anniversary merchandise with template customization; and both iOS and Android native app development with public access, analytics tracking, and ADA compliance. Additional deliverables include a standalone microsite with five historical milestones, interactive elements including video and audio, and a temporary traveling physical history exhibit with 24 square feet per era ready by July 2026, with all components phased between June 1 and December 31, 2026.
The City will handle fabrication, printing, merchandise production, photo digitization for assets not already in its possession, voiceover recording access through its media center, app hosting and maintenance after contract expiration, and future content updates. The vendor is responsible for production-ready files only and will collaborate with prior department directors and long-term employees for historical research. No budget ceiling or not-to-exceed amount has been established. ADA compliance, data privacy standards, and intellectual property ownership details are addressed in the addendum responses. The City has existing APIs, GIS layers, and internal archives available to support the vendor's work.
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Other files
| File | Type | Posted |
|---|---|---|
| 1-02 - 2.4.21 - Standard Forms with Insurance.pdf | ||
| 2-SCOPE OF WORK.pdf |
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Text version
OFFICE OF PROCUREMENT SERVICES
ADDENDUM
OPS-FRM-3003 2/23/2026
Rev. 12.14.2021 Page 1 of 6
ADDENDUM NO. 1
IFS
February 23, 2026
The intent of this document is to provide official responses, clarification, and/or notice of change to the referenced solicitation.
BID NO.: IFS PKR B1700023
BID TITLE: Purchase of Research, Graphic Design and App Development *215584 BID DUE DATE & TIME: March 2, 2026 at 11:00 AM CST
ACTION:
Overview of Project:
Q: How many logo concepts and revision rounds are expected?
A: 3 concepts, 3 revisions of chosen concept
Q: Are there restrictions on typography, color palette, or the City seal?
A: If the concept includes the department logo, need to follow the brand guidelines for that logo that are already established
Historical Research & Content Development:
Q: What internal resources (archives, historians, marketing team) will be available to support us?
A: City archives are available and internal staff will provide some support, but proposer will do the deeper dive on selected topics
Q: What is the target launch date for the anniversary campaign?
A: 60 days from contract award – hopefully by June 1
Q: Will fabrication, printing, merchandise production, and hosting costs be handled by the City or included in our scope?
A: City will procure fabrication, printing, production, etc.
Q: How extensive should the archival research be? Local only, state archives, national?
A: Local only, but presented in context to what was going on in the state and nationally.
Q: Will the City provide access to internal archives or curated materials?
A: Yes
Q: Are there designated historians we must collaborate with?
A: We would expect some collaboration/interviews with prior living department directors and one prior long-term employee
Rev. 12.14.2021 Page 2 of 6
Q: What is the expected length of content per era (word count)? How long should each audio walking tour be (minutes per tour)?
A: 60 minutes inclusive of walk time
Q: Will the City handle voiceover recording or should we include scripting, casting, and production?
A: City can provide access to its media center resources.
Q: Are accessibility requirements (ADA, multilingual content, captions) required?
A: Primary in English with Spanish captioning
Q: Who owns the intellectual property for research materials developed?
A: City
Branding:
Q: Is this a temporary anniversary logo or a full brand refresh?
A: Temporary Anniversary logo/seal
Q: How many logo concepts and revision rounds are expected?
A: 3 concepts, 3 revisions of chosen concept
Q: Are there restrictions on typography, color palette, or City seal usage?
A: If the concept includes the department logo, need to follow the brand guidelines for that logo that are already established
Parks 150 Passport:
Q: What format is the passport? Booklet, folded card, digital?
A: Booklet and digital
Q: Page count?
A: 16
Q: Will it include stamps or interactive elements?
A: Yes
Walking Tour Maps:
Q: Are GIS files provided for the map?
A: Yes
Q: Print size and format for the map?
A: Approximately tabloid, foldable to pocket size
Rev. 12.14.2021 Page 3 of 6
Q: Will we handle print production specs for the map?
A: You will provide specs, city will produce
Merchandise (20 SKUs + 5 coins):
Q: Are SKUs pre-defined categories or fully conceptual?
A: Fully conceptual
Q: Does the City have preferred vendors?
A: Not sure, but city will procure
Q: Will we provide production-ready files only or manage vendor coordination?
A: Production ready files only
Coin:
Q: Are the coins ceremonial, retail merchandise, or internal recognition awards?
A: Could be a mix depending on the concept prosposed
Q: Will they be sold through the Shopify site?
A: Potentially, depending on the concept proposed
Q: Are they intended for collectors (limited edition) or mass production?
A: Most likely a limited quantity
Q: Will they be distributed at events or tied to the completion of walking tours?
A: Both
Q: For commemorative coins, our role is:
A: Concept and artwork only
• Concept + artwork only?
• Production-ready vector art?
• Vendor sourcing + manufacturer coordination?
• Full production management?
Q: Are the five coins:
A: Looking for the vendor to propose a concept
• One per historical era?
• One master + four variants?
• Or five entirely different themes?
Q; Will there be numbered editions (e.g., 1 of 500)?
A: No
Rev. 12.14.2021 Page 4 of 6
Shopify:
Q: Is there an existing Shopify account?
A: No
Q: Who manages fulfillment and inventory?
A: City
Q: Is e-commerce limited to anniversary merchandise?
A: Yes
Q: Do they need full UX/UI design or template customization on Shopify?
A: Template customization
App Development:
Q: iOS, Android, or both?
A: Both
Q: Native app or web-based progressive app?
A: Native
Q: Who will host and maintain the app after launch?
A: City at the expiration of the contract
Q: Does the City have existing APIs or GIS layers?
A: Yes
Q: User login required or public access?
A: Public Access
Q: Is analytics tracking required?
A: Yes
Q: ADA compliance standards?
A: Yes
Q: Ongoing maintenance contract required?
A: Only for the life of the contract
Q: Who uploads future content updates?
A: City
Rev. 12.14.2021 Page 5 of 6
Digital Timeline:
Q: Standalone microsite or integrated into existing website?
A: Standalone microsite that will be integrated into existing website once the year ends
Q: Is there a preferred CMS?
A: No
Q: How many historical milestones are expected?
A: Five – likely in line with the proposal for the coins
Q: Will photo digitization be required?
A: Only for assets not already in City possession
Q: Interactive elements such as video, audio, and filtering by era?
A: Yes
Q: Hosting responsibility after launch?
A: City
Physical History Exhibit:
Q: What is the exhibit location and square footage?
A: Anticipated it to be traveling with 24 sq ft per era
Q: Temporary or permanent installation?
A: Temporary
Q: Who handles fabrication and installation?
A: City
Q: What material expectations: foam core, acrylic, metal, museum-grade?
A: Has not been determined but city will handle procurement
Q: Is lighting included in the scope?
A: No
Q: Are interactive elements required?
A: No
Q: Are there existing display cases?
A: No
Q: Timeline for installation and opening event?
A: Temporary install (traveling to various sites) ready by July
Rev. 12.14.2021 Page 6 of 6
Timeline & Phasing:
Q: Is that 6 months from contract award?
A: Beginning June 1, through December 31, 2026
Q: Can deliverables be phased?
A: Yes
Q: Are certain components of higher priority?
A: Branding, digital history
Q: Are there public milestone announcements scheduled?
A: Not yet
Legal, Accessibility & Compliance Q: ADA compliance standards for exhibit and app?
A: Yes
Q: Procurement constraints for subcontractors?
A: No
Q: Data privacy standards for the app?
A: Yes
Q: Is there a budget ceiling or not-to-exceed amount established for this project?
A: No
If there are any questions pertaining to this addendum, please login to the Solicitation Portal:
www.dallascityhall.bonfirehub.com
Enter your questions under the Messages Tab.
http://www.dallascityhall.bonfirehub.com/
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