3_31120PR260000166SOWFINAL2REV.docx

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

SCOPE OF SERVICES FOR

Blast Bay Fan Bearings Replacement

REQUEST FOR QUOTE (RFQ) 70Z02426Q0000166A

UNITED STATES COAST GUARD

FIRST DISTRICT

BASE BOSTON

COMMANDING OFFICER

UNITED STATES COAST GUARD

427 Commercial St. Boston MA. 02109

Contents

1. Introduction/Background Building 14 blast bay has a large motor on the roof of building 14 that is required to run when painting or blasting work is occurring. The motor bearings have failed causing sever noise and vibrations; as well as stopping IPF operations relative to sand blasting and painting inside the bay. The motor information is as follows: (1) - Westinghouse Lite-Line T MAC AC Motor, Model T8EP, 150 Horsepower, 1775 RPM’s, Frame 445T, 460 Volts, 169 Amps, 3 Phase and Motor Style is 7738631G88. This project is subject to Prevailing Wages, Service Contract Act, and the Buy American Act.

2. Scope of Work

E. The contractor shall submit a specification sheet for the five bearings with their quote submission.

3. Period of Performance A. The overall period of performance is 45 days after the award date. Work may be performed between 0600-1600. Prior to work commencing, the contractor shall provide a scheduled start time at least 5 days prior to start. No work shall be allowed on weekends or holidays without prior approval of the Contracting Officer’s Representative (COR).

4. Site Visit A. A site visit is highly recommended prior to bidding; a set date and time will be coordinated by the COR. The contractor shall contact the COR, Hubert Kobu at 781-654- 6174, or hubert.L.kobu1@uscg.mil to have his representants added to the site visit list. Site visits can be any day between 8/10/2026 and 8/13/2026 and any time between 0900 and 1130.

5. Safety A. Unforeseen Hazardous Material

1. If material(s) that may be hazardous to human health upon disturbance are encountered during construction operations, stop that portion of work and notify the COR immediately. If material is not hazardous or poses no danger, the Government will direct the Contractor to proceed without change. If material is hazardous and handling of the material is necessary to accomplish the work, the Government will issue a modification pursuant to FAR 52.236-2 Differing Site Conditions. The US Coast Guard does not have test reports for known hazardous materials in the work areas.

6. Award A. It is the government’s intent to make award to the low-cost responsive offeror through issuance of a firm fixed price contract.

1. Under FAR 4.1103 prospective contractor shall be registered in System Award Management (SAM) prior to award. Failure for contractor to be registered in (SAM) shall result in Contracting Officer proceeding with next successful registered contractor. Website: www.sam.gov

7. Invoicing A. Invoices shall be uploaded to the Invoice Processing Platform (IPP) an account can be created at https://www.ipp.gov. To ensure proper payment, all invoices shall have requisition number/purchase order number, company name and address, UEI number, invoice number and date clearly indicated on your invoice. It is recommended that the contractor attach a copy of the Purchase Order (PO)/Contract to their invoice(s).

1. The contractor shall itemize invoices with the appropriate corresponding CLIN as listed on the PO.

8. Acceptance A. The Government will take acceptance once all the work has been completed. Site has been cleaned of all construction debris and removed from the base.

9. Warranty A. Vendor shall provide a minimum, one year workmanship warranty and three-year parts/materials warranty.

10. Base Access A. The contractors shall provide an access list of personnel authorized access to the base and work area 48 hours before starting work. All persons musty have/present a valid government issued ID to enter the base, there will be no exceptions. Deliveries of materials and equipment can be via the USCG loading dock when not in use by the USCG. Minimize vehicles brought onto the base to only 2 vehicles per day. A site-specific access list will be provided to the contractor upon request.

11. General A. Inspection: The Government will have a COR on the site. The COR for this contract is Hubert Kobu at hubert.L.kobu1@uscg.mil. The contractor shall inform the COR of day-to-day activities and plans. At the start of each workday, the contractor shall check in with the COR.

B. Coordination with the Coast Guard and other Contractors

1. Other projects may be in progress during this contract execution. In the event of conflicts, arrangements will be made to coordinate all activities between other contractors and/or Coast Guard personnel. The COR will make every attempt to provide notice of changes at least 24 hours prior to established dates to allow for revisions to the schedule.

2. Areas of the facility not under construction shall remain in operation during construction. Keep all construction activities and personnel clear of facility operations. Coast Guard operations shall take priority if conflicts are present.

C. Operation of Government Facilities: The facility may have Government personnel working in certain areas during the execution of the contract. The Coast Guard will keep interference with the contractor’s operation to a minimum. However, the contractor shall take precautions to see that no debris, materials, equipment, or personnel shall endanger the safety of Coast Guard or other personnel working in the area.

D. Temporary Utilities and Controls

1. The contractor shall provide and remove, at no cost to the Government, all additional equipment and other apparatus necessary to serve the work site. The government makes no guarantee as to quality, quantity or continuity of utility services and will not be liable for any effects these services have on contractor’s equipment or the progress schedule.

E. Sanitary Facilities

1. The contractor may utilize sanitary facilities as indicated by the COR. If additional sanitary facilities are needed, the contractor shall provide and remove temporary facilities at no cost to the Government, with location coordinated with the COR. The government makes no guarantee as to quality, quantity or continuity of such services and will not be liable for any effects these services have on contractor’s equipment or the progress schedule.

F. Removals

1. All rubbish and trash created as a result of fulfilling these specifications shall be removed from the site daily at contractor’s expense or as otherwise dictated within this scope. The contractor is responsible for the transfer of material to and from the worksite and/or dumpster area as well as any debris caused in-between.

G. Delivery Storage and Handling

1. The contractor shall deliver all materials to the job site in the manufacturer’s sealed and undamaged containers or wrappings and place in designated storage/lay down areas. Damaged materials shall not be used.

H. Cleanup

1. The contractor shall remove all scraps and debris generated by this operation by the end of each working day. After each job completion/installation/etc. the area shall be cleaned. All debris shall be removed and disposed of in accordance with applicable City, State and Federal Laws.

2. At the completion of the project all spaces must be cleaned and disinfected.

I. Smoking

1. All contractor and subsequent employees shall not smoke cigarettes, cigars, vapes, and/or pipes in any Government Building or within 50ft thereof. Smoking outside the building will be permitted past the 50ft mark and/or in designated areas only. The contractor shall be responsible for maintaining a clean environment in the designated smoking areas if used.

J. Protection of Existing Structures, Utilities, Work

1. The contractor shall supply and maintain protective measures against damage to existing structures, utilities, or interruption of any service. Failure to do so may result in cessation of all work. All damages or interruption of utilities services resulting from failure to take necessary precautions shall be repaired or restored at no additional cost to the Government.

12. Submittals The contractor shall submit the following deliverables in accordance with the table below.

Date Required

Material specification sheets Once One; KO By submission dateline

13. Referenced Attachments System Pictures.

Fan Enclosure Structure Fan Motor Box

Fan Enclosure (Interior)

Bearings

Shaft coupling; between the two fans

Fan shaft through wall

Motor shaft to Fan shaft

Fan

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