3-26-026 Attachment A - Substitution Reqeust Form.pdf

This is a Substitution Request Form issued by Walworth County for the Price Park Natural Playground project (RFB #26-026). The form provides a standardized process for contractors and bidders to request approval for substituting specified products or materials prior to bid submission or during contract performance. The form requires detailed information including the specification section affected, drawings impacted, manufacturer details, and product specifications. Submitters must identify the reason for substitution—whether due to product unavailability, cost savings, or other factors—and provide comparative cost analysis when applicable. The form requires contractors and bidders to certify their acceptance of responsibility for coordinating the substitution and for absorbing any additional costs resulting from incorporation of the proposed substitution into the project. Submissions are directed to Carolyn Holt, Senior Buyer, with space for architect review and approval or rejection.

The form includes checkboxes for the architect to indicate acceptance status, submission completeness, timeliness, and review comments. Submitters must provide signatures from both subcontractors and contractors with corresponding dates. The document serves as the formal mechanism for managing material or product changes throughout the bidding and construction phases of the natural playground project, ensuring that any deviations from the original specifications are documented, evaluated for impact on project scope and design, and formally approved before implementation.