3-2507-5602 Brick Repair at Central Office.pdf

QUICK QUOTE

Brick Repair at Central Office for

Opportunity Home San Antonio and Affiliated Entity: Affordable Housing Communities

Date Issued

July 15, 2025

Quick Quote # 2507-5602

NIGP Code #

135-00, 910-51

Closes July 31, 2025 at 11 a.m.

Prepared by Opportunity Home San Antonio

Department of Procurement

Michael Reyes President and CEO

Rev 1 // 02.04.13

QQ # 2507-5602 // Brick Repair at Central Office

1.0 Purpose: The Housing Authority of the City of San Antonio, Texas, a/k/a Opportunity Home San Antonio (“Opportunity Home”) and its affiliated entities hereby invite qualified independent Contractors to submit bids for labor, materials, and equipment to perform exterior repair of building brick at the Central Office 818-820 S. Flores St., San Antonio, TX 78204.

2.0 OPPORTUNITY HOME SAN ANTONIO (Opportunity Home) CONTACT: All questions or requests for documents pertaining to this solicitation shall be addressed to Shayne Everett-Endres, Contract Specialist, Using the portal https://homesa.bonfirehub.com/portal/?tab=openOpportunities.

3.0 APPLICABILITY: By submitting a bid, the bidder is agreeing to abide by all terms and conditions listed herein, including those terms and conditions within HUD Handbook

7460.8 REV 2, Procurement Handbook for Public Housing Agencies, dated 2/2007 and HUD Table 5.1, Mandatory Contract Clauses for Small Purchases Other Than Construction and if attached; HUD 5370EZ, Davis Bacon or HUD Wage Decision.

4.0 OPPORTUNITY HOME’S RESERVATION OF RIGHTS: Opportunity Home reserves the right to:

4.1 Reject any or all bids, to waive any informalities in the solicitation process, or to terminate the solicitation process at any time, if deemed by Opportunity Home to be in its best interest.

4.2 Terminate a contract awarded pursuant to this solicitation at any time for its convenience upon delivery of a 30-day written notice.

4.3 Determine the days, hours, and locations that the successful bidder shall provide the items or services called for in this solicitation.

4.4 Reject and not consider any bid that does not, in the opinion of Opportunity Home, meet the requirements of this solicitation, including but not necessarily limited to incomplete bids and/or bids offering alternate (not including “or equal” items) or non-requested items or services.

4.5 To make an award to the same bidder (aggregate) for all items; or,

4.6 To make an award to multiple bidders for the same or different items.

5.0 BIDDER’S RESPONSIBILITY: Each bidder shall carefully review and comply with all instructions provided herein or provided within any named attachments or addenda.

6.0 DEADLINE: Bids are due at the time and date posted herein. Opportunity Home reserves the right to extend the posted deadline at any time prior to the deadline.

7.0 QUESTIONS: All questions or requests for information concerning this solicitation must be submitted in writing eight (8) days prior to the closing deadline to Bonfire Portal.

Rev 1 // 06.15.20 https://saha.bonfirehub.com/portal/?tab=openOpportunities

8.0 HOLD PRICES/NON-ESCALATION: By submitting a bid, the bidder agrees to "hold" or not increase the bid prices for a minimum period of ninety (90) days. Quantities listed in this solicitation are for the purpose of determining the best pricing per line item.

Contractor shall field verify all quantities and dimensions.

9.0 METHOD OF AWARD: Opportunity Home may, at its sole discretion, procure the applicable goods or services by the issuance of a PO or execution of a contract. By submitting a bid, the successful proposer agrees to accept the PO or execute the contract.

10.0 FEES and FORMS:

10.1 FEE: All fees are all-inclusive of all related costs that a proposer will incur to provide the noted goods or services in compliance with this solicitation, including, but not limited to employee wages and benefits, clerical support, travel and lodging, overhead, profit, licensing, insurance, materials, supplies, tools, equipment, long-distance telephone calls, document copying, and motor vehicle fuel, all costs shall be fully burdened.

10.2 FORMS: Bids shall be submitted utilizing the bid/fee forms included herein.

Submission of forms other than the Opportunity Home forms may result in disqualification of the response. Any bidder-attached or included Terms and Conditions (Ts & Cs) are subject to acceptance by Opportunity Home at its sole discretion.

11.0 AWARD CRITERIA: Award shall be made to the responsive and responsible contractor that submits the best value to Opportunity Home using price and other factors listed below.

a. Ability to best provide services for the project beyond the minimum requirements may be considered in the “Best Value” determination.

b. Lead time for completion

12.0 BID COSTS: Opportunity Home shall not compensate any bidder for any costs that may be incurred in responding to this solicitation.

13.0 ASSIGNMENT OF PERSONNEL: Opportunity Home retains the right to demand and receive a change in personnel assigned by the Contractor to provide services to Opportunity Home if Opportunity Home believes that such change is in its best interest.

14.0 UNAUTHORIZED SUBCONTRACTING PROHIBITED: The successful bidder shall not assign any right nor delegate any duty for the work proposed pursuant to this solicitation (including, but not limited to, selling or transferring the ensuing PO or contract without the prior written consent of Opportunity Home. Any purported assignment of interest or delegation of duty without the prior written consent of Opportunity Home, shall be void and may result in the cancellation of the PO or contract with Opportunity Home.

15.0 LICENSING REQUIREMENTS: By submitting a bid, the successful bidder certifies that he/she possesses and will, prior to issuance of a PO or execution of a contract, present to Opportunity Home proof and/or certification of the following:

15.1 If applicable, local business license issued by the City of San Antonio.

15.2 If applicable, a copy of the bidder’s license issued by the State of Texas licensing authority allowing the bidder to provide the services or products as detailed herein.

16.0 PERMITS: Contractor shall obtain all permits required to complete the work per the specifications.

17.0 INSURANCE: The contractor is required to have the following minimum insurance requirements in place during the contract term. Within 10 days of request, the contractor will be required to provide Opportunity with an original Certificate of Insurance compliant with HUD requirements, including Builders Risk and the requirements below.

Professional Liability Required Limits Opportunity Home and its affiliates must be named as a Certificate Holder. This is required for vendors who render observational services to Opportunity Home, such as appraisers, inspectors, attorneys, engineers, or consultants.

$1,000,000

Not Required.

Business Automobile Liability Required Limits

Opportunity Home and its affiliates must be named as an additional insured and as the certificate holder. This is required for any vendor that will be using their vehicle to do work on Opportunity Home properties.

$500,000 combined Single limit, Per occurrence

Workers Compensation and Employer’s Liability Required Limits

Workers’ Compensation coverage is Statutory and has no pre-set limits. Employer’s

Liability limit is $500,000.

Workers’ Compensation is required for any vendor made up of more than two persons. A

Waiver of Subrogation in favor of Opportunity Home must be included in the Workers’

Compensation policy.

Opportunity Home and its affiliates must be a Certificate Holder.

Statutory

Employer’s Liability is

$500,000

Commercial General Liability Required Limits

This is required for any vendor who will be doing hands-on work at Opportunity Home properties. Opportunity Home and its affiliates must be named as an Additional Insured and as the Certificate Holder.

$1,000,000 per accident

$2,000,000 aggregate

Builders Risk Required Limits

Builder shall carry Builder’s Risk to cover the loss of materials and/or the building under construction/rehabilitation. Opportunity Home San Antonio and its affiliates must be named as an Additional Insured and as the Certificate Holder.

Equal to the Contract Cost of the construction or rehabilitation project stated in the contract.

18.0 INVOICING: To help ensure timely payments and, unless utilizing a progress payment schedule, invoices shall be sent to the following address:

Accounts_Payable@homesa.org.

Please include Purchase Order or Assigned Contract Number with all invoices

If contractor lacks electronic invoicing capability, they may send invoices to Opportunity Home San Antonio | Accounts Payable | P.O. Box 830428| San Antonio, TX 78283-0428.

The Contractor shall invoice Opportunity Home within 60 days after the delivery of the goods or service. If the Contractor fails to invoice within 60 days, Opportunity Home reserves the right not to pay the invoice. In an effort to be more efficient, Opportunity Home processes all payments electronically. Contractors will be required to complete a direct deposit form. Opportunity Home’s standard payment terms are net 30 days.

19.0 Fair Labor Standards Act: Both parties hereby agree to comply with the provisions of the Fair Labor Standards Act (29 U.S.C. 201, et seq).

20.0 Indemnification. The Contractor shall indemnify and hold harmless Opportunity Home and its officers, agents, representatives, and employees from and against all claims, losses, damages, actions, causes of action, and/or expenses resulting from, brought for, or on account of any bodily injury or death of an employee of the Contractor, its agent, or its subcontractor of any tier received or sustained by any persons or property growing out of, occurring, or attributable to any work performed under or related to this Agreement, resulting in whole or in part from the negligent acts or omissions of the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or any subcontractor. CONTRACTOR ACKNOWLEDGES AND AGREES

THAT THIS INDEMNITY CONTROLS OVER ALL OTHER PROVISIONS IN THE

AGREEMENT, AND SURVIVES TERMINATION OF THIS AGREEMENT.

Contractor shall indemnify and hold harmless Opportunity Home, their agents, consultants, and employees from and against any and all property damage claims, losses, damages, costs, and expenses relating to the performance of this Agreement, including any resulting loss of use, but only to the extent caused by the negligent acts or omissions of Contractor, its employees, sub-subcontractors, suppliers, manufacturers, or other persons or entities for whose acts Contractor may be liable.

mailto:Accounts_Payable@saha.org

21.0 SECTION 3: Training and Employment Opportunities for Residents in the Project Area (Section 3, HUD Act of 1968; 24 CFR 135)

(a) The work to be performed under this contract is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C.

1701 (section 3). The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by section 3 shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing.

(b) The parties to this contract agree to comply with HUD's regulations in 24 CFR Part 135, which implement section 3.

22.0 EPA REQUIREMENTS (This section applies only to Painting): Contractor must be EPA certified. Contractors performing renovation, repair, and painting projects that disturb lead-based paint in homes, childcare facilities, and schools built before 1978 must be certified by EPA and must follow specific work practices to prevent lead contamination.

This includes, but is not limited to:

Contain the work area.

Minimize dust.

Clean up thoroughly.

Contractors must provide to Opportunity Home and tenants a copy of the EPA pamphlet “Renovate Right: Important Lead Hazard Information for Families, Childcare Providers and Schools,” before the renovations start. Federal law requires this in housing, child-care facilities, and schools built before 1978 and when renovating six square feet or more of painted surfaces in a room for interior projects or more than twenty square feet of painted surfaces for exterior projects. For a copy of this pamphlet, go to:

epa.gov/lead/pubs/renovaterightbrochure.pdf

23.0 GENERAL CONDITIONS:

23.1 Scope of Work is Attachment A.

23.2 Location of Property:

Opportunity Home Central Office 818-820 S. Flores St., San Antonio, Texas 78204

An onsite visit is highly recommended ~ Contact Patrick Chapa ~ (patrick_chapa@homesa.org) ~ 210-389-5839 http://www.epa.gov/lead/pubs/renovaterightbrochure.pdf

23.3 WARRANTY: All services and goods provided pursuant to this solicitation and the resulting contract shall be covered by the most favorable commercial warranties given to any customer for same or similar supplies or services, but in any event, such goods and services shall be warranted for at least a period of two

(2) years.

23.4 OR EQUAL: Catalogs, brand names, or manufacturer’s references where provided are descriptive only and indicate the type and quality desired. Bids on brands of like nature and quality will be considered unless specified otherwise. If bidding other than the referenced manufacturer, brand, or trade name, Bidder must provide a complete description of the product offered and illustrations and must be included in the bid submittal. Failure to include the above-referenced data will require the Contractor to furnish specified brand names, numbers, etc.

23.5 Acceptance by Opportunity Home is required prior to payment. Acceptance will be based on adherence to the specifications, best industry practice, and inspection by Opportunity Home personnel.

23.6 Contractor shall supply all material, labor, and equipment to complete the requirement of this solicitation unless otherwise specified in this solicitation.

23.7 Contractor shall dispose of all debris and trash offsite in accordance with all local, State and Federal laws and codes. At no time will the Contractor discard any debris or trash into any Opportunity Home refuse container.

23.8 Responses must be completed and submitted through the following Bonfire E-Procurement system portal:

https://homesa.bonfirehub.com/portal/?tab=openOpportunities

Quote Fee Sheet Quick Quote Closes on July 31, 2025, at 11:00 AM

2507-xxxx State Law limits procurements using this solicitation method to $50,000.00 or less.

A. Please submit the following with your response:

1. Additional Information:.

a. The fee sheet should include a breakdown of the materials to be used in the project.

b. A one-page summary of the company's qualifications and experience relevant to the project.

B. Base Bid: The following must be completed per the specifications and applied over the correct base.

(All fees must be included in the cost.)

1.

Description UOM Cost Days to Complete

Central Office Brick Repair EA

a. Completion Time:

If the Contractor fails to list days to complete, the project must be completed within 60 days from notification to begin work.

3. Sub-Contractors: The Proposer shall identify subcontractors, if any:

a) _______________________________________________________________________

b) _______________________________________________________________________

c) _______________________________________________________________________

Company Name:__________________________________________ Page 1 of 2

Signature & Addenda Acknowledgements

Initials of Reviewer

__________ Addendum #1 Date Received/Reviewed

__________ Addendum #2 Date Received/Reviewed

__________ Addendum #3 Date Received/Reviewed

Printed Name Phone

Company Fax

Email

Signature Date

Bidder’s Certification By signing below, Bidder certifies that the following statements are true and correct:

1. He/she has full authority to bind Bidder and that no member of Bidder’s organization is disbarred, suspended, or otherwise prohibited from contracting with any federal, state, or local agency,

2. Items for which Bids were provided herein will be delivered as specified in the Bid,

3. In performing this contract, the contractor(s) shall comply with any and all applicable federal, state, or local laws, including but not limited to: Occupational Safety & Health, Equal Employment Opportunity, Immigration and Naturalization, The Americans with Disabilities Act, State Tax and Insurance Law, and the Fair Housing Act.,

4. Bidder agrees that this bid shall remain open and valid for at least a period of 90 days from the date of the Bid Opening and that this bid shall constitute an offer, which, if accepted by Opportunity Home and subject to the terms and conditions of such acceptance, shall result in a contract between Opportunity Home and the undersigned Bidder,

5. He/she has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with this Bid,

6. Bidder, nor the firm, corporation, partnership, or institution represented by the Bidder, or anyone acting for such firm, corporation, or institution has violated the antitrust laws of the State of Texas or the Federal Antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business,

7. Bidder has not received compensation for participation in the preparation of the specifications for this IFB,

8. Non-Collusive Affidavit: The undersigned party submitting this bid hereby certifies that such bid is genuine and not collusive and that said Bidder has not colluded, conspired, connived, or agreed, directly or indirectly, with any Bidder or person, to put in a sham Bid or to refrain from bidding, and has not in any manner, directly or indirectly sought by agreement or collusion, or communication or conference, with any person, to fix the bid price of the affiant or of any other Bidder, to fix overhead, profit or cost element of said bid price, or that of any other Bidder or to secure any advantage against Opportunity Home or any person interested in the proposed contract; and that all statements in the said bid are true.

9. Child Support: Pursuant to Section 231.006 (d) of the Texas Family Code regarding child support, the bidder certifies that the individual or business entity named in this bid is not ineligible to receive the specified payment and acknowledges that this contract may be terminated and payment may be withheld if this certification is inaccurate.

10. Lobbying Prohibition: The Contractor agrees to comply with Section 1352 of Title 31, United States Code which prohibits the use of Federal appropriated funds to pay any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and an officer or employee of Congress, or an employee of a Member of Congress in connection with any of the following covered Federal actions: the awarding of any Federal contract; the making of any Federal grant; the making of any Federal loan; the entering into of any cooperative agreement; or the modification of any Federal contract, grant, loan, or cooperative agreement.

11. Non-Boycott of Israel: Opportunity Home may not enter into a contract with a company for goods and services unless the contract contains a written verification from the company that; (i) it does not Boycott Israel, and (ii) will not Boycott Israel during the term of the contract. (Texas Government Code chapter 2270) By accepting these General Conditions and any associated contract, the CONTRACTOR certifies that it does not Boycott Israel and agrees that during the term of this contract will not Boycott Israel as that term is defined in the Texas Government Code Section 808.001, as amended.

12. TX Gov. Code 2252.152: Prohibits a government entity from awarding a contract to a company identified as Iran, Sudan, or a Foreign Terrorist Organization as identified on a list maintained by the Texas Comptroller of Public Accounts. By signature, hereon bidder certifies that it is not affiliated in any manner with the businesses on this list.t

Submitted by (Firm): ___________________________________________ Date: _______________

Signature: ________________________________________ Printed name and title ______________________________________________

Business address: ____________________________________________________________________________

Phone_________________________________________ Email __________________________________

ATTACHMENT A

Scope of Work

Scope of Work Brick Repair

Brick Repair:

● Inspection of brick surfaces for any cracks, loose mortar, or damaged bricks.

● Remove and salvage the existing brick

● Any severely damaged bricks will be replaced using salvaged bricks and matching the existing brick as closely as possible.

● Repair of damaged mortar joints through tuckpointing, where necessary.

● Minor crack filling in brick surfaces using appropriate sealant or patching compound.

● All debris will be removed by the Contractor and disposed of appropriately off-site/property.

~ Note: Opportunity Home has 40 matching bricks to be used on the project and 11 closely matching bricks. Please adjust costs to accommodate the supplied bricks. ~

END OF SECTION

Exhibit A-1: Pictures of Damage are below.

Exhibit A-1: Pictures of Damage

ATTACHMENT B

TABLE 5.1 MANDATORY CONTRACT CLAUSES

TABLE 5.1 MANDATORY CONTRACT CLAUSES

FOR SMALL PURCHASES OTHER THAN CONSTRUCTION

The following contract clauses are required in contracts pursuant to 24 CFR 85.36(i) and Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. HUD is permitted to require changes, remedies, changed conditions, access and records retention, suspension of work, and other clauses approved by the Office of Federal Procurement Policy. The PHA and contractor is also subject to other Federal laws including the U.S. Housing Act of 1937, as amended, Federal regulations, and state law and regulations.

Examination and Retention of Contractor’s Records. The PHA, HUD, or Comptroller General of the United States, or any of their duly authorized representatives shall, until three years after final payment under this contract, have access to and the right to examine any of the Contractor’s directly pertinent books, documents, papers, or other records involving transactions related to this contract for the purpose of making audit, examination, excerpts, and transcriptions.

Right in Data and Patent Rights (Ownership and Proprietary Interest). The PHA shall have exclusive ownership of, all proprietary interest in, and the right to full and exclusive possession of all information, materials, and documents discovered or produced by Contractor pursuant to the terms of this Contract, including, but not limited to, reports, memoranda or letters concerning the research and reporting tasks of the Contract.

Energy Efficiency. The Contractor shall comply with all mandatory standards and policies relating to energy efficiency which are contained in the energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub.L. 94-163) for the State in which the work under this contract is performed.

Procurement of Recovered Materials

(a) In accordance with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, the Contractor shall procure items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. The Contractor shall procure items designated in the EPA guidelines that contain the highest percentage of recovered materials practicable unless the Contractor determines that such items: (1) are not reasonably available in a reasonable period of time; (2) fail to meet reasonable performance standards, which shall be determined on the basis of the guidelines of the National Institute of Standards and Technology, if applicable to the item; or (3) are only available at an unreasonable price. (b) Paragraph (a) of this clause shall apply to items purchased under this contract where: (1) the Contractor purchases in excess of $10,000 of the item under this contract; or (2) during the preceding Federal fiscal year, the Contractor: (i) purchased any amount of the items for use under a contract that was funded with Federal appropriations and was with a Federal agency or a State agency or agency of a political subdivision of a State; and (ii) purchased a total of in excess of $10,000 of the item both under and outside that contract.

Termination for Cause and for Convenience (contracts of $10,000 or more).

(a) The PHA may terminate this contract in whole, or from time to time in part, for the PHA’s convenience or the failure of the Contractor to fulfill the contract obligations (cause/default). The PHA shall terminate by delivering to the Contractor a written Notice of Termination specifying the nature, extent, and effective date of the termination. Upon receipt of the notice, the Contractor shall: (1) immediately discontinue all services affected (unless the notice directs otherwise), and

(2) deliver to the PHA all information, reports, papers, and other materials accumulated or generated in performing the contract, whether completed or in process.

(b) If the termination is for the convenience of the PHA, the PHA shall be liable only for payment for services rendered before the effective date of the termination.

(c) If the termination is due to the failure of the Contractor to fulfill its obligations under the contract (cause/default), the PHA may (1) require the Contractor to deliver to it, in the manner and to the extent directed by the PHA, any work described in the Notice of Termination; (2) take over the work and prosecute the same to completion by contract of otherwise, and the Contractor shall be liable for any additional cost incurred by the PHA; and (3) withhold any payments to the Contractor, for the purpose of set-off or partial payment, as the case may be, of amounts owned by the PHA by the Contractor. In the event of termination for cause/default, the PHA shall be liable to the Contractor for reasonable costs incurred by the Contractor before the effective date of the termination. Any dispute shall be decided by the Contracting Officer.

NIGP Code #135-00, 910-51

Initials of Reviewer