3-25-176-V Addendum 1 2025-08-22.pdf

RFB No. 25-176-V Page 1 of 2 Addendum No. 1

August 22, 2025

Re: Addendum No. 1

RFB No. 25-176-V Electrical Generator Repair and Maintenance Services

Please be advised of the following change(s) to the above referenced solicitation.

CHANGE 1:

1. Page 1, BID SUBMITTALS ARE DUE PRIOR TO, has changed to read as follows:

• Friday, August 29, 2025, at 11:00 AM Central

CHANGE 2:

2. SPECIAL CONDITIONS, 6. BID SUBMITTAL REQUIREMENTS & OPENING, A. The second to last sentence has changed to read as follows:

• Bid shall be accepted until 11:00 AM Central Time on Friday, August 29, 2025.

CHANGE 3:

3. Revised Specifications, Oil and Fuel Lab Analysis, 1., to remove the following:

c. Coolant testing to meet NFPA 110 or manufacturer requirements.

QUESTIONS RECEIVED AT PRE-PROPOSAL MEETING

QUESTION 1: In the scope of work, it states that generators cannot run until noon, is that correct?

ANSWER 1: Yes, that is correct.

QUESTIONS RECEIVED PRIOR TO THE DEADLINE

QUESTION 1: In the Specifications, Manual and Automatic Transfer Switch (MTS/ATS) Maintenance & Testing, 1. When would you like the transfer test completed?

ANSWER 1: It is an annual requirement. Per Specifications, Scope of Work, 2., a., the contractor shall develop the preventative maintenance schedule for all generators for Year 1.

QUESTION 2: In Specifications, Oil and Fuel Lab Analysis, 1. C. coolant testing is listed for the third Quarterly Preventative Maintenance (QPM). However, in Specifications, Scope of Work, 4. B., it speaks to taking oil and fuel samples for the QPM but coolant testing is not mentioned. Would you like pricing provided for coolant testing? If so, where?

ANSWER 2: No coolant testing is needed. Please refer to Change 1 for the removal of the coolant testing.

RFB No. 25-176-V Page 2 of 2 Addendum No. 1

QUESTION 3: How are tariff cost impacts to be handled since taxes are excluded?

ANSWER 3: Tariffs shall not be included in the bid price. If material or equipment prices are impacted by U.S. tariffs following the bid, the contract price will be adjusted through the change order process. Any claim from the contractor of a price increase specifically due to U.S. tariffs will have to be proven with documentation on itemized invoices. The contractor will have to show the impacts from U.S. tariffs and not just a standard inflation related price increase. Contractor must provide detailed documentation showing the original costs and the increased prices, including records of initial quotes and bid proposals, purchase orders, invoices and any other relevant financial documents. These documents will be reviewed thoroughly to appropriately compensate the contractor for costs burdened.

QUESTION 4: Is an estimated cost available?

ANSWER 4: The average for the past three (3) years is approximately $665,000. However, new units will be added to the contract.

THE ADDITIONS, DELETIONS, MODIFICATIONS, AND/OR CLARIFICATIONS TAKE

PRECEDENCE OVER THE INITIAL SOLICITATION AND SHALL BE MADE TO THE

APPROPRIATE SECTIONS OF THE REFERENCED DOCUMENT AND SHALL BECOME

PART OF THE CONTRACT DOCUMENTS. THE ORIGINAL REQUIREMENTS NOT

AFFECTED BY THIS ADDENDUM SHALL REMAIN IN EFFECT.

RESPONDENTS SHALL ACKNOWLEDGE RECEIPT OF THIS ADDENDUM FOR RFB NO.

25-176-V BY SIGNING BELOW AND RETURNING THIS ADDENDUM WITH THE

SUBMITTAL.

Company Name

Signed Date

Respectfully, Nancy Leyva Nancy Leyva Senior Buyer Procurement Department North Texas Municipal Water District

RFB No. 25-176-V