3-2026-IFB-023 CIP-2339 ARV Relocation.pdf

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2026-IFB-023

Beaufort-Jasper Water

& Sewer Authority

Invitation for Bids Construction

Solicitation:

Date Issued:

Procurement Manager:

Phone:

Email:

Office:

2026-IFB-023

04/13/2026 Tammy Holman, NIGP-CPP, CPPB

(843) 987-8087 Bonfire@bjwsa.org BJWSA Procurement Office 6 Snake Rd.

Okatie, SC 29909

Table of Contents

I. TITLE & DESCRIPTION

II. SMWBE GOOD FAITH EFFORT REQUIREMENTS

III. PROJECT TIMELINE/KEY DATES

IV. GENERAL INFORMATION AND INSTRUCTIONS

A. BJWSA Rights/Acceptance of Bids

B. Addenda

C. Submission of Bids

D. Contractor Communications

E. Opening of Bids

F. Construction and Safety Standards

G. Bonds

H. South Carolina Freedom of Information Act

I. Contractor Illegal Immigration Compliance

J. Insurance

K. Artificial Intelligence (AI) Use Policy

V. SCOPE OF WORK/SERVICES

VI. BID REQUIREMENTS AND FORMATTING

VII. EVALUATION CRITERIA AND CONTRACT AWARD

mailto:Tammy.Holman@bjwsa.org

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VIII. EXHIBITS

IX. ADDITIONAL DOCUMENTS

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I. TITLE & DESCRIPTION

Project Title: Air Release Valve Relocation (CIP-2339)

Project Description: The intent of this project is to replace existing Air Release Valve assemblies (ARV) as listed in the attached ARV Site Location Map. Work includes the replacement of approximately (17) existing ARV as shown in the attached location asset maps.

Installation will include removal of the existing ARV from the manhole vault; replacement of existing tapping saddle with new SS316 tapping saddle; removal of manhole cone and backfilling with select BJWSA approved fill material; installation of contractor supplied new ARV pedestal; and site restoration work. Work will be completed in compliance with BJWSA Technical Specifications and Details. New ARV to be placed on 3’x3’ concrete pad no less than 6” above ground surface.

II. SMWBE GOOD FAITH EFFORT REQUIREMENTS

Bidders must complete BJWSA’s Good Faith Effort packet for Small, Minority and Women- Owned Business (SMWBE) Participation that is provided with this solicitation. If your firm is intending to self-perform 100% of the work/services, you simply need to return the Self-performance Affidavit with your Bid. If you will be utilizing subcontractors, please take special notice that there is a requirement for Bidders to send written notice at least fifteen (15) calendar days prior to the response due date to the agencies listed in the packet informing them of: (1) your company’s intent to submit a Bid, and (2) request their assistance in the recruitment of small, minority and women-owned businesses as potential subcontractors.

III. PROJECT TIMELINE/KEY DATES

Solicitation Issued: April 13, 2026, 8:00 AM EDT

Voluntary Site Visit On Your Own

Contractors are encouraged to make site visits on their own to verify field conditions and determine accurate quantities of required items.

Deadline for Good Faith Effort Written Notice Requirement: (see paragraph above)

April 30, 2026

Deadline for Questions: Questions must be submitted electronically at: BJWSA Procurement Portal

May 4, 2026, 4:00 PM EDT https://bjwsa.org/172/Technical-Specifications https://bjwsa.bonfirehub.com/

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Bids Due by: Submit Bids Electronically at:

BJWSA Procurement Portal Responses received after the deadline or at any other location will not be accepted.

May 15, 2026, 2:00 PM EDT

BJWSA Board Approval

June 2026 (Estimated)

Notice to Proceed

July 2026 (Estimated)

Project Complete

January 31, 2027

IV. GENERAL INFORMATION AND INSTRUCTIONS

The Beaufort Jasper Water & Sewer Authority (“BJWSA”) is soliciting sealed bids from qualified firms (“Bidders or “Contractors”) to perform the scope of work or services in accordance with the terms and conditions as set forth herein. This IFB is referenced on BJWSA’s website and posted to its Procurement Portal. Bidders must log in to the BJWSA Procurement Portal and register (free registration) in order to download the IFB and related documents. IFB copies obtained through any other source are considered unofficial and should not be relied upon.

A. BJWSA Rights/Acceptance of Bids

It shall be understood that this Invitation for Bid (IFB) is a request for information only and is not to be construed as an instruction or agreement to execute the work. BJWSA reserves the right to accept or reject any or all bids, to award multiple contracts for all or part of the scope of work, or to cancel in part or in whole this solicitation, if in the best interests of BJWSA. BJWSA reserves the right to refuse any and all bids and to waive any technicalities and formalities. BJWSA reserves the right to waive any requirement in this solicitation including material requirements, if such material requirement is unmet by all Bidders, and a waiver is determined to be in the best interests of BJWSA. Should BJWSA choose to proceed with this scope of work, a contract and/or purchase order will be awarded to the responsive and responsible Bidder whose Bid has the lowest total cost.

B. Addenda

No oral or written statements made by Authority personnel shall be considered addenda to this IFB unless the statement is confirmed in writing and identified as a written addendum to this IFB. BJWSA requires that all issued addenda be acknowledged in the Contractor’s Bid submission to be considered responsive.

https://bjwsa.bonfirehub.com/

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C. Submission of Bids

BIDS FOR THIS PROJECT WILL BE ACCEPTED ONLY ON THE BONFIRE PROCUREMENT

PLATFORM PRIOR TO THE BID DUE DATE/TIME. Please login to the following website to register (free registration) to submit a Bid for this project. Each Bid must be submitted electronically via the BJWSA Procurement Portal and include all required documents and information. In the event you are having technical issues with your submission, Bonfire Support can be found at Technical Support.

BJWSA will not be liable for any expenses incurred by Bidders in the preparation of Bids.

All Bids become the property of BJWSA once submitted.

D. Contractor Communications

Commencing on the date of this IFB is issued and until BJWSA makes public notice of contract award, Contractor communications with any BJWSA staff or Board member regarding this IFB is expressly prohibited, except communications occurring during a scheduled pre-Bid conference or through the submission of questions via the BJWSA Procurement Portal. Failure to comply with this restriction may result in the disqualification of the offending Contractor from consideration for contract award under this IFB, and exclusion from future BJWSA business opportunities.

E. Opening of Bids

There will be no onsite meeting for the opening of Bids. Instead the opening of Bids will be held virtually. A public link for live video and audio access to virtual opening is available BJWSA Virtual Openings. Only the names of Bidders will be shared during the opening and no other information will be shared that time. This virtual opening will go active for registration and log-in starting at 1:45 PM with the actual reading or Bidders to commence at 2:00 PM. The video and communication stream will be one-way.

BJWSA reserves the right to seek clarification from any Bidder to assist in making decisions.

F. Construction and Safety Standards

For all construction related projects, the standards of construction shall be in accordance with all applicable specifications and details provided in the BJWSA Technical Specifications. Contractors shall submit with their Bid their Experience https://bjwsa.bonfirehub.com/ https://bjwsa.bonfirehub.com/portal/support https://bjwsa.bonfirehub.com/ https://bjwsa.bonfirehub.com/ https://bjwsa.org/241/Bid-Openings

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Modifier Rate as well as their Health and Safety Plan. This information will be reviewed by BJWSA’s Safety Division and may factor into the determination of Bidder’s responsibility for purposes of contract award.

G. Bonds

If Contractor bid is $100,000 or more, Contractor shall meet the bonding requirements as follows:

A. Bid Bond - Contractor shall submit a Bid Bond for 5% of the bid amount provided on the Bid Form (Exhibit H).

B. Performance & Payment Bonds - The awarded Contractor shall furnish a 100% performance bond and a 100% payment bond as security for the faithful performance of this contract, as security for payment of all persons performing labor under this contract and furnishing materials in connection with this contract.

The performance bond and payment bond shall be in separate instruments. Before final acceptance, each bond must be approved by BJWSA.

H. South Carolina Freedom of Information Act

BJWSA is a political subdivision of the State of South Carolina. As such, BJWSA is subject to the South Carolina Freedom of Information Act (“FOIA, SC Code Ann.

Section 30-4-10, et seq). Under SC Code Ann. Section 30-4-40(5), documents incidental to proposed contractual arrangements are exempt from disclosure UNTIL such time as a contract has been entered into. Accordingly, once a contract has been executed, all submitted Bids are subject to disclosure by BJWSA upon receipt of a FOIA request. Regardless of materials that may be marked as “Confidential”, “Proprietary” or other similar labeling, only materials that meet the criteria established by SC Code Ann. Section 30-4-40 can be exempted from disclosure in response to a FOIA request.

BJWSA, in consultation with its legal counsel, shall sole determiner of which materials and information satisfy the exemption criteria under Section 30-4-40.

I. Contractor Illegal Immigration Compliance

Each Contractor shall submit a completed and signed Contractor Illegal Immigration Compliance Affidavit, attached as Exhibit B, and remain in compliance with the requirements of the Affidavit throughout the term of its contract with BJWSA.

https://www.scstatehouse.gov/code/t30c004.php

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J. Insurance

If awarded a contract, the Contractor shall not commence work until it has obtained all insurance required as stated under this paragraph and such insurance has been approved by BJWSA. The Contactor shall not allow any subcontractor it has engaged for services under an awarded contract to commence work until the subcontractor has also obtained the required coverage.

The Contractor shall, at his sole expense, maintain in effect at all times, during the performance of work, insurance coverage with limits not less than those set forth below. However, the required Insurance limits may be increased depending on the scope and size of the project. All insurance procured must include both ongoing operations and completed operations coverage. Additionally, all insurance coverage, including the Additional Insured coverage required below, must be maintained for a period of eight (8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated later.

As evidence that the required insurance coverage and limits are in full force and effect, the Contractor shall deliver Certificates of Insurance to BJWSA prior to execution on the contract by BJWSA, and prior to commencing work under an awarded contract.

Certificates shall provide that not less than thirty (30) days advance written notice will be given to BJWSA prior to cancellation, termination or material alteration of said policies of insurance. Certificates shall identify the “Project Title”.

Required Coverages

Authority’s Limit Requirement

Commercial General Liability Products/Completed Operation

$1,000,000*

Automobile Liability

$1,000,000*

Workers’ Compensation

$500,000

Employers Liability

500/500/500*

Waiver of Subrogation on WC

Required if available

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Umbrella /Liability

May be required depending on the size and scope of the project.

*Insurance limits may be increased depending on the size and scope of the work.

Additional Insured: The Commercial General Liability and Excess Liability (Umbrella) insurance policies shall be endorsed to include BJWSA as an additional insured (excluding Workers’ Compensation). Such insurance shall be primary and not be contributory with any other insurance maintained by BJWSA. Additional Insured Coverage must be purchased for ongoing and completed operations for a period of eight (8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated later.

The Contractor or any approved subcontractor or sub-subcontractor shall name BJWSA, its officers, officials, agents and employees as an Additional Insureds on every required policy of insurance and shall provide BJWSA with a copy of the necessary Certificate of Insurance which reflects the designation of BJWSA, its officers, officials, agents and employees as an Additional Insured under the policy.

Contractor shall also provide, upon request, a copy of the Declarations Page of the applicable policy also noting BJWSA, its officers, officials, agents and employees as Additional Insureds under the policy. This Additional Insured coverage shall be primary and noncontributory over BJWSA’s own policies of insurance and shall include both ongoing operations and completed operations coverage for a period of eight (8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated last.

K. Artificial Intelligence (AI) Use Policy

Each Contractor shall submit a completed and signed Vendor Artificial Intelligence (AI) Use Attestation, attached as Exhibit B-1, and remain in compliance with the requirements of the Affidavit throughout the term of its contract with BJWSA.

V. SCOPE OF WORK/SERVICES

A detailed Scope of Work/Services is provided in Exhibit G.

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All work must be completed and billed by January 31, 2027. All invoices must be emailed to invoices@bjwsa.org.

VI. BID REQUIREMENTS AND FORMATTING

Bidder shall provide the following and comply with any formatting restrictions stated herein. BJWSA requests Bidders to provide a list of at least 3 client references for which they have provided similar services.

Pricing shall be submitted as a separate electronic file using the Bid Form, Exhibit H. All Bid fees and pricing shall be valid and honored for a period of at least sixty (60) days from the Bid Submittal Deadline.

VII. EVALUATION CRITERIA AND CONTRACT AWARD

Bids will be reviewed to determine which Bidders are responsive and responsible. If a contract and/or purchase is awarded, it will be awarded to the responsive and responsible Bidder whose bid has the lowest total cost.

The resulting contract will utilize Contract Document included Exhibit A of this IFB, adjusted by project specifics.

VIII. EXHIBITS

EXHIBIT A: CONTRACT TERMS AND CONDITIONS

EXHIBIT B: SC ILLEGAL IMMIGRATION ACT AFFIDAVIT

EXHIBIT B-1: VENDOR ARTIFICIAL INTELLIGENCE (AI) USE ATTESTATION

EXHIBIT C: ACKNOWLEDGEMENT OF ADDENDA

EXHIBIT D: NON-COLLUSION STATEMENT

EXHIBIT E: SMALL & MINORITY BUSINESS GOOD FAITH PACKET

EXHIBIT F: SUBMITTAL CHECKLIST

EXHIBIT G: SCOPE OF WORK/SERVICES

EXHIBIT H: BID FORM

mailto:invoices@bjwsa.org

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IX. ADDITIONAL DOCUMENTS

The following are provided as separate documents:

• BJWSA Asset Location Maps

• Drawing S-25, ARV Detail

EXHIBIT A: CONTRACT TERMS & CONDITIONS

AIR RELEASE VALVE RELOCATION SERVICES AGREEMENT

BETWEEN

BEAUFORT-JASPER WATER AND SEWER AUTHORITY

AND

This Agreement is made and entered into this ____ day of _________, 2026 (“Effective Date”) by and between _________________________ (“Contractor”) and Beaufort-Jasper Water and Sewer Authority (“BJWSA”) for the provision of Air Release Valve Relocation Services (CIP- 2339) by Contractor to BJWSA as solicited in Invitation for Bids 2026-IFB-023. The parties intend for this Agreement to govern the relationship between the parties as set forth herein.

In consideration of the mutual promises contained herein, BJWSA and Contractor agree as follows:

1. DESCRIPTION AND LIMITATIONS OF SERVICE AGREEMENT

A. Contractor shall furnish Air Release Valve Relocation Services (“Services”)described in Exhibit ____ which is attached hereto and made part of this Agreement at the time and place designated by Exhibit A. Except as listed in this agreement, the contractor will not subcontract or otherwise engage subcontractors to perform the work herein without prior written approval of BJWSA.

Scope of Work for CIP-2339 ARV Relocation includes the replacement of approximately (17) existing ARV as shown in the attached location asset maps.

Installation will include removal of the existing ARV from the manhole vault;

replacement of existing tapping saddle with new SS316 tapping saddle; removal of manhole cone and backfilling with select BJWSA approved fill material; installation of contractor supplied new ARV pedestal; and site restoration work. Work will be completed in compliance with BJWSA Technical Specifications and Details. New ARV to be placed on 3’x3’ concrete pad no less than 6” above ground surface. Any required shutdown(s) shall be coordinated with BJWSA staff, and a shutdown plan shall be submitted to BJWSA by the contractor prior to any work.

2. PERIOD OF SERVICE AND TERMINATION

A. The period of service hereunder shall be from the date of this agreement until January 31, 2027. This Agreement may only be extended upon mutual written agreement of the parties.

B. BJWSA may terminate this Agreement at any time by giving the Contractor written notice of such action at least sixty (60) days prior to the date of termination.

3. COMPENSATION

A. BJWSA shall pay Contractor an amount not to exceed _______________ dollars and ____ cents ($_______) in accordance with Exhibit ____, which is attached hereto and made part of this Agreement.

B. Payment shall be made within thirty (30) days upon submission of invoices by Contractor itemizing the appropriate charges.

C. Monthly invoices shall be EMAILED to BJWSA Attn: Accounts Payable to invoices@BJWSA.org. All work must be completed, and all invoices must be submitted no later than January 31, 2027.

4. INSURANCE

A. The Contractor shall procure and maintain during the life of this contract, whether such operation be by himself or by a subcontractor or anyone directly or indirectly employed by either of them, such insurance as required by statute and/or ordinance to adequately protect BJWSA from any claims or damages, including bodily injury or death, which may arise from them during operations of this contract.

B. Limits of Liability: Insurance shall be maintained for not less than:

Coverage Authority’s Limit Requirement

Commercial General Liability

$1,000,000

Automobile Liability

$1,000,000

Workers’ Compensation Statutory

Employers Liability 500/500/500

Waiver of Subrogation on WC Required if available mailto:invoices@BJWSA.org

C. Additional Insured: The Commercial General Liability and Excess Liability (Umbrella) insurance policies shall be endorsed to include BJWSA as an additional insured (excluding Workers’ Compensation). Such insurance shall be primary and not be contributory with any other insurance maintained by BJWSA. Additional Insured Coverage must be purchased for ongoing and completed operations for a period of eight (8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated later.

The Contractor or any approved subcontractor or sub-subcontractor shall name BJWSA, its officers, officials, agents and employees as an Additional Insureds on every required policy of insurance and shall provide BJWSA with a copy of the necessary Certificate of Insurance which reflects the designation of BJWSA, its officers, officials, agents and employees as an Additional Insured under the policy.

Contractor shall also provide, upon request, a copy of the Declarations Page of the applicable policy also noting BJWSA, its officers, officials, agents and employees as Additional Insureds under the policy. This Additional Insured coverage shall be primary and noncontributory over BJWSA’s own policies of insurance and shall include both ongoing operations and completed operations coverage for a period of eight (8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated last.

5. SOUTH CAROLINA ILLEGAL IMMIGRATION ACT CONTRACTOR AFFIDAVIT

A. The South Carolina Illegal Immigration Act Contractor Affidavit shall be a requirement of this awarded Contract. Herein referred to as Exhibit B: Required Information – Contractor Illegal Immigration Compliance Affidavit.

6. AGREEMENT SECURITY

A. The Contractor shall furnish a 100 percent performance bond and a 100 percent payment bond as security for the faithful performance of this contract, as security for payment of all persons performing labor under this Agreement and furnishing materials in connection with this contract. The performance bond and payment bond shall be in separate instruments. Before final acceptance, each bond must be approved by BJWSA.

7. WAGES AND OVERTIME COMPENSATION

A. The Contractor and each of his subcontractors shall comply with all applicable State and Local Laws or ordinances with respect to the hours worked on this Agreement and with respect to compensation and overtime.

8. INDEMNIFICATION

A. The Contractor will indemnify and hold harmless BJWSA, its agents and employees from and against all claims, damages, losses and expenses including attorney’s fees arising out of or resulting from the performance of work, provided that any such claims, damages, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, including the loss of use resulting there from; and is cause in whole or in part by any negligent or willful act of omission of the Contractor/subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them be liable.

In any and all claims against BJWSA, or any of its agents or employees, by an employee of the Contractor/subcontractor, anyone directly employed by any of them for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by limitation non the amount or type of damages, compensation or benefits payable by or for the Contractor/subcontractor under workmen’s compensation acts, disability acts or other employee benefits acts.

9. WORK SAFETY

A. The Contractor shall provide and enforce a safe work environment as prescribed in the Occupational Safety and Health Act of 1970 as amended – The Contractor will provide such safety equipment, training and supervision as may be required by BJWSA and/or applicable law. The Contractor shall ensure its subcontractors provide a similar provision.

10. TAXES

A. The compensation stated herein includes all applicable taxes and will not be changed hereafter as the result of The Contractor’s failure to include any applicable tax, or as the result of any change in The Contractor’s tax liabilities.

11. POINT OF CONTACT

A. The BJWSA point of contact for The Contractor in performing services defined in the IFB is Erik Ladd – (843)-540-4093.

B. The Contractor’s point of contact for correspondences from BJWSA is:

Name: ____________________________________________ Address: __________________________________________ City: ______________________ State: ______ Zip: ________

12. EXAMINATION OF RECORDS

A. BJWSA shall have access to and the right to examine any directly pertinent books, documents, papers and records of the contractor involving transactions related to this agreement until the expiration of three (3) years after final payment has been made hereunder.

13. CONFLICT OF INTEREST

A. The Contractor will not hire any employee of BJWSA to perform any service covered by the agreement.

B. The Contractor affirms that to the best of his knowledge there exists no actual or potential conflict between The Contractor’s family, business or financial interest and his services under this agreement, and in the event of change in either his private interest or service under this agreement, he will raise with BJWSA any question regarding possible conflict of interest which may arise as a result of such change.

14. INSPECTION

A. The services furnished to accomplish the “Scope of Work” as defined in the IFB, shall be in accordance with acceptable industry standards.

15. ENTIRE AGREEMENT

A. This Agreement (including any schedules or exhibits attached hereto) constitutes the entire agreement and understanding between parties with respect to the matters contained herein. This Agreement supersedes any prior contracts and/or understandings. This Agreement may be modified, amended or extended by a written instrument and executed by both parties. All applicable laws of the State of South Carolina shall govern the contract.

CONTRACTOR

Name: (Please Print) ___________________________________________

Signature: ____________________________________________________

Date: ________________________________________________________

BEAUFORT-JASPER WATER & SEWER AUTHORITY

BY:

Director of Procurement & Risk Management

Date: ________________________________________________________

Exhibit B Contractor Illegal Immigration Compliance Affidavit

SOUTH CAROLINA ILLEGAL IMMIGRATION REFORM ACT

In accordance with the requirements of the South Carolina Illegal Immigration Reform Act, ____________________________________________ (“Contractor”) hereby certifies that it is currently in compliance with the requirements of Title 8, Chapter 14 of the S. C. Code Annotated and will remain in compliance with such requirements throughout the term of its contract with Beaufort Jasper Water and Sewer Authority.

The Contractor hereby acknowledges that in order to comply with requirements of S. C. Code Annotated Section 8-14-20 (B), it will register and participate in the federal work authorization program (E-verify) to verify the employment authorization of all new employees; and require agreement from its subcontractors, and through the subcontractors, the sub-subcontractors, to register and participate in the federal verification employment authorization of all new employees.

The Contractor agrees to provide to Beaufort Jasper Water and Sewer Authority upon request any documentation required to establish the applicability of the South Carolina Illegal Immigration Reform Act to the contractor, subcontractor or sub-subcontractor. The Contractor further agrees that it will upon request provide Beaufort Jasper Water and Sewer Authority any documentation required to establish that the Contractor and any subcontractors or sub-subcontractors are in compliance with the requirements of Title 8, Chapter 14 of the S. C. Code Annotated.

Date: _____________________ By: _____________________________________ (Contractor Authorized Signature)

(Contractor Print Name/Title)

(Name of Company) https://www.e-verify.gov/

EXHIBIT B-1

BJWSA Vendor Artificial Intelligence (AI) Use Attestation

This Vendor Attestation (“Attestation”) is required for all contractors, suppliers, consultants, service providers, software vendors, and system integrators (“Vendor”) engaging in work for or on behalf of the Beaufort-Jasper Water & Sewer Authority (BJWSA). By signing this Attestation, the Vendor certi�ies that the statements below are accurate, complete, and binding for the duration of the business relationship unless formally updated in writing.

1. Pre-Contract AI Disclosure Requirements

The Vendor attests that, prior to contracting with BJWSA, it will disclose in writing:

(a) Whether AI is used in any product, service, work�low, development process, or deliverable provided to BJWSA.

(b) Which datasets, documents, analyses, recommendations, or outputs delivered to BJWSA will be fully or partially AI-generated, AI-derived, or AI-augmented.

(c) Whether any BJWSA data will be used to train, tune, test, validate, or improve any AI or machine-learning model, and how such data is handled.

(d) The model types, model vendors, hosting environments, and data retention practices associated with any AI capability used in Vendor offerings.

2. Contractual Requirements for Use of AI With BJWSA Data

The Vendor attests that all contracts with BJWSA shall include requirements stating that the Vendor must:

(a) Obtain BJWSA’s explicit written pre-approval before using any AI system that processes or interacts with BJWSA data.

(b) Prohibit sending any BJWSA data to public, consumer, or unsecured AI services.

(c) Ensure all AI-generated or AI-assisted output delivered to BJWSA is clearly labeled within the document and accompanied by a human veri�ication attestation.

(d) Report any AI-related incident involving BJWSA data, including unauthorized AI use, data exposure, or materially incorrect AI outputs, within 24 hours of discovery.

(e) All requirements shall be contractually enforced upon all subcontractors, agents, and downstream service providers involved in work for BJWSA.

3. Human Oversight and Review Requirements

EXHIBIT B-1

The Vendor attests that:

(a) All AI-assisted or AI-generated outputs will undergo quali�ied human review by the Vendor.

(b) Outputs will be reviewed by subject-matter experts with appropriate experience.

(c) BJWSA will conduct its own review before accepting or acting on any such output.

4. Accuracy and Truthfulness of Attestation

The Vendor certi�ies that all information provided under this Attestation is truthful, complete, and re�lective of all subcontractors involved. The Vendor agrees to notify BJWSA of any changes in AI use during the engagement period.

Vendor Name: _________________________________________________________________

Authorized Representative: __________________________________________________

Title: ___________________________________________________________________________

Email / Phone: ________________________________________________________________

Signature: _____________________________________________________________________

Date: ___________________________________________________________________________

EXHIBIT C

ACKNOWLEDGEMENT OF ADDENDA

I (We) hereby acknowledge receipt of the following Addendum/Addenda issued in reference to this solicitation by listing the Addenda by number, date and signing the form:

Addendum Date:

Addendum Date:

Addendum Date:

Addendum Date:

BIDDER:

(Company Name)

By:

(Authorized Signature)

(Printed Name of Signer)

(Title of Signer)

(Date Signed)

EXHIBIT D

NON-COLLUSION STATEMENT

This Bid is submitted for use in connection with and in response to this IFB. This is to certify to the best of my knowledge and belief that the cost and pricing data summarized herein are complete, current and accurate as of date of signature below, and that a financial management capability exists to fully and accurately account for the financial transactions under this project. I further certify that this Bid is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a Bid for the same materials, supplies or equipment and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this Bid and certify that I am authorized to sign this Bid for the Bidder.

Signature of Bidder Date

Printed Name and Title of Bidder

Company Name

Email Address

Telephone Number

EXHIBIT E

Contractor Good Faith Effort Package for Small and Minority Business Participation

PLEASE REVIEW

THIS SECTION CAREFULLY &

PAY PARTICULAR ATTENTION TO

“PRE-AWARD DOCUMENTS”

DUE WITH YOUR BID/BID

Failure to meet the requirements and/or furnish the requested documents is grounds for rejection of your bid/Bid.

Small and Minority Business Participation Program Documents Overview*

PRE-AWARD DOCUMENTS

Item/Form Submission Requirements

1 Program Overview n/a

2 Self-Performance Affidavit Indicates intention to perform all work and/or services with own current workforce with no subcontractors.

Due with bid/Bid only if self-performing 100%.

If Not 100% Self-Performing, Items 3-8 Below Must Be Completed and Submitted With Your Bid or Bid n/a

3 Good Faith Efforts Checklist Indicates the actions undertook to recruit and solicit small and minority businesses for this project.

Due with bid/Bid.

4 Good Faith Agencies Distribution List Indicates agencies that should receive notice of solicitation to small and minority businesses for this project.

Copy of notice sent to good faith agencies due with bid/Bid.

5 Outreach Written Notice Example Sample of notice to be sent to small and minority businesses soliciting their participation for this project.

Copy of notice sent to small and minority businesses due with bid/Bid.

6 Non-Discrimination Statement – Exhibit 1 Certification that this project is open to all businesses and persons and that no business or person shall be excluded from participating in the Beaufort-Jasper Water & Sewer Authority procurement process.

Due with bid/Bid.

7 Outreach Documentation Log – Exhibit 2 Documents solicitation efforts to obtain small and minority business participation for this project.

Due with bid/Bid.

8 Proposed Utilization Plan – Exhibit 3 Listing of the small and minority businesses that will participate on this project and their proposed contract dollar amounts.

Due with bid/Bid.

POST-AWARD DOCUMENTS

Item/Form Submission Requirements

9 Compliance Efforts This document indicates the actions required of the Bidder to earnestly carry out the small and minority business utilization plan and document payments thereof.

n/a

10 Quarterly Compliance Status Report – Exhibit 4 Certifies quarterly usage and payments to small and minority businesses.

Due quarterly after work commences throughout the life of the contract.

* NOTE: Projects involving Federal funds may have specific participation goals and requirements which must be met in addition to Beaufort-Jasper Water & Sewer Authority’s requirements.

Introduction Beaufort-Jasper Water & Sewer Authority (BJWSA) recognizes that businesses owned and operated by minority persons have been historically restricted from full participation in our free enterprise system to a degree disproportionate to other businesses; and that it is in BJWSA’s best interest to assist minority-owned businesses to develop fully as a part of BJWSA’s policies and programs which are designed to promote balanced economic and community growth throughout the state.

Therefore, BJWSA wishes to ensure that those businesses owned and operated by minorities are afforded the opportunity to fully participate in its overall procurement process for goods and services. Further, BJWSA seeks to ensure that small businesses are likewise afforded the same participation opportunity as minority businesses. Consequently, attention of all bidders and proposers is called to contract conditions contained herein pertaining to BJWSA’s Small and Minority Business Participation Program.

Definitions Small Business means a for-profit concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on government contracts, and certified as a small business by any governmental entity or other public procurement unit having a certification program. BJWSA refers to these businesses as Small Business Enterprises or “SBEs”.

Minority Business means a concern at least fifty-one percent (51%) owned by a person determined to be socially and economically disadvantaged as certified by any governmental entity or other public procurement unit having a certification program. Socially disadvantaged means those persons who have been subject to racial or ethnic prejudice or cultural bias because of their identification as members of a certain group without regard to their individual qualities. Such groups include, but are not limited to, Black Americans, Hispanic Americans, Native Americans (including American Indians, Eskimos, Aleuts and Native Hawaiians), Asian Pacific Americans, women and other minorities to be designated by BJWSA. Economically disadvantaged means those socially disadvantaged persons whose ability to compete in the free enterprise system has been impaired due to diminished capital and credit opportunities as compared to others in the same business area that are not socially disadvantaged. BJWSA refers to minority businesses as Minority Business Enterprises or “MBEs”.

Small and Minority Business Enterprises may be abbreviated collectively as “SMBEs”.

Provisions The successful bidder or proposer, hereafter referred to as “Contractor”, is required to (1) make specific Pre-Award “Good Faith Efforts” to recruit SMBEs and (2) Post-Award “Compliance Efforts” of its labors to utilize SMBEs, unless self- performing one hundred percent (100%) of the contract work. Falsification of any pre-award or post-award documents will be considered a serious breach of public trust and funds.

PROGRAM OVERVIEW

If self-performing 100% sign below and return this page with your bid/Bid.

I hereby certify my company’s intent to perform one hundred percent (100%) of the work required as provided in this IFB.

By signing this affidavit, I further certify that my company has the capability to perform and will perform all elements of the work on the project referenced above with my company’s employees.

I further agree to provide additional information or documentation requested by the Beaufort-Jasper Water & Sewer Authority in support of the above statement.

If a need to subcontract all and/or some of my company’s work on this project arises, I will notify Beaufort-Jasper Water & Sewer Authority’s Procurement Office in writing within three (3) business days.

Name of Company

Authorized Representative Name

Signature

Title

Date

State of County of

Subscribed and sworn to before me this day of 20

Notary Public My Commission Expires:

SELF-PERFORMANCE AFFIDAVIT

Pre-award efforts include the following “good faith efforts” for Contractors intending to use subcontractors, or the bid/Bid may be rejected.

If using subcontractors, return this page (and required supporting documents) with your bid/Bid.

Divide and/or combine scope of work packages into economically feasible units, if possible. You can find directories of SMBEs by going to the following websites:

www.scdot.org | https://smbcc.sc.gov/directory.html | https://www.dot.ga.gov/ | http://www.gmsdc.org https://www.gwbc.org |

Send a written notice at least fifteen (15) calendar days prior to the bid/response due date of your intent to submit a bid/response, and express interest in receiving quotes thereof to (1) potential SMBEs and (2) “good faith agencies”:

The written notice should contain the Contractor’s name and contact information; project name; project number; scope of work/bid packages available for subcontracting; information on availability of plans and specifications; and the Contractor’s company policy regarding insurance, bonding, and financial requirements, if any.

Submit with the bid/Bid, copies of the written notice sent specifically to SMBEs, along with the fax transmittal confirmation slips (if sent by fax), copies of the e-mails (if e-mailed), and/or copies of metered or stamped envelopes (if sent by mail).

Submit with the bid/Bid, copies of the written notice sent specifically to the “good faith agencies”, along with the fax transmittal confirmation slips (if sent by fax), copies of the e-mails (if e-mailed), and/or copies of metered or stamped envelopes (if sent by mail).

Complete and submit Exhibits 1-3 with all requested supporting documentation (where applicable):

Exhibit 1: Non-Discrimination Statement Exhibit 2: Outreach Documentation Log Exhibit 3: Proposed Utilization Plan

The undersigned acknowledges making a good faith effort to comply with the above areas checked:

Authorized Representative Name

Signature Date

GOOD FAITH EFFORTS CHECKLIST(PRE-AWARD)

http://www.scdot.org/ https://smbcc.sc.gov/directory.html https://www.dot.ga.gov/ http://www.gmsdc.org/ https://www.gwbc.org/

Send written notice at least fifteen (15) calendar days prior to the bid/response due date to all the agencies listed below and do the following: (1) indicate your company’s intent to submit a bid/response and (2) request their assistance in the recruitment of small and minority businesses. You may mail OR e-mail the notice.

Submit with your bid/Bid copies of the written notices sent to these agencies.

Beaufort County Black Chamber of Commerce Attention: President 711 Bladen Street Beaufort, SC 29902 EMAIL: jfleming@bcbcc.org https://www.bcbcc.org

Beaufort Regional Chamber of Commerce Attention: Director of Membership Post Office Box 910 Beaufort, SC 29901 EMAIL: hello@beaufortchamber.org https://beaufortchamber.org

Hilton Head Island-Bluffton Chamber of Commerce Attention: Membership Administrator Post Office Box 5647 Hilton Head Island, SC 29938 EMAIL: knelson@hiltonheadisland.org https://www.hiltonheadchamber.org

SCDOT Disadvantaged Business Enterprise Program Attention: Director Minority & Small Business Affairs 955 Park Street P.O. Box 191 Columbia, SC 29201-3959 EMAIL: davisg@scdot.org https://www.scdot.org

Small Business Administration Attention: Business Opportunity Specialist 1835 Assembly Street, Suite 1425 Columbia, SC 29201 EMAIL: angela.brewer@sba.gov https://www.sba.gov/district/south-carolina

Jasper County Chamber of Commerce Attention: President 403 Russell Street PO Box 1267 Ridgeland, SC 29936 EMAIL: jasperchamber@jaspersc.org https://jaspersc.org

GOOD FAITH AGENCIES DISTRIBUTION LIST

mailto:jfleming@bcbcc.org https://www.bcbcc.org/ mailto:hello@beaufortchamber.org https://beaufortchamber.org/about-us/contact-us/ mailto:knelson@hiltonheadisland.org https://www.hiltonheadchamber.org/ mailto:davisg@scdot.org https://www.scdot.org/business/bus-development-dbe-certification.html mailto:angela.brewer@sba.gov https://www.sba.gov/district/south-carolina mailto:jasperchamber@jaspersc.org https://jaspersc.org/

Send written notice at least fifteen (15) calendar days prior to the bid/response due date to potential small and minority businesses and provide notice of the following: (1) intent to submit a bid/response and (2) interest in receiving quotes from small and minority businesses.

Notices Should be Emailed Rather Then Sent U.S. Mail

EXAMPLE

Company Address Company Phone # Company Email

Subcontractor Company Name Subcontractor Mailing Address Subcontractor City, State, Zip Subcontractor Email

Dear Subcontractor Company Name:

Company Name is pursuing work with the Beaufort-Jasper Water & Sewer Authority and intends to submit a bid/Bid for

IFB/IFB # ___________.

We have the following opportunities for subcontracting on this project:

• Describe Bid Package 1

• Describe Bid Package 2

• Describe Bid Package 3

• Etc…

Plans and specifications are available at our office and at and .

It is the policy of Company Name that interested subcontractors provide _________________________. (state what is required of subcontractors in terms of information and documentation)

The IFB/IFB closing date is _ at insert time and therefore, we must receive your quote/Bid into our office no later than insert time.

If you have any questions, please contact Mr. /Ms. at our company.

We look forward to hearing from you. Sincerely, OUTREACH WRITTEN NOTICE EXAMPLE

EXHIBIT 1

Non-Discrimination Statement

The Bidder/Proposer certifies that:

1) No person shall be excluded from participation in, denied the benefit of, or otherwise discriminated against on the basis of race, color, national origin, or gender in connection with any IFB/IFB submitted to the Beaufort-Jasper Water & Sewer Authority or the performance of any contract resulting thereof;

2) That it is and shall be the policy of this Company to provide equal opportunity to all business persons seeking to contract or otherwise interested in contracting with this Company for Beaufort-Jasper Water & Sewer Authority contracts, including those companies owned and controlled by socio-economic and racial minorities;

3) In connection herewith, we acknowledge and warrant that this Company has been made aware of, understands and agrees to take affirmative action to provide such companies with the maximum practicable opportunities to do business with this Company;

4) That this promise of non-discrimination as made and set forth herein shall be continuing in nature and shall remain in full force and effect without interruption throughout the life of the referenced contract with the Beaufort-Jasper Water & Sewer Authority;

5) That the promises of non-discrimination as made and set forth herein shall be and are hereby deemed to be made a part of and incorporated by reference into any contract or portion thereof which this Company may hereafter obtain and;

6) That the failure of this Company to satisfactorily discharge any off the promises of non-discrimination as made and set forth herein shall constitute a material breach of contract entitling the Beaufort-Jasper Water & Sewer Authority to declare the contract in default and to exercise any and all applicable rights and remedies including, but not limited to cancellation of the contract, termination of the contract, suspension and debarment from future contracting opportunities, and withholding and/or forfeiture of compensation due and owning on a contract.

Authorized Representative Name Signature email address

Return this page with your bid/Bid

EXHIBIT 2

Outreach Documentation Log

Bidder/Proposer Name:

IFB/IFB No.:

IFB/IFB Date:

Project Name:

LIST INFORMATION FOR THE S/MBEs YOU CONTACTED FOR INTEREST AND POTENTIAL PARTICIPATION

(Use additional sheets if necessary and mark “Exhibit 2 Attachment”)

Name of SMBE Firm Type Address

Telephone Number Trade/Commodity

Letter Sent (Y/N)

Response (No Response / Will Quote / Will Not Quote)

Result (If Submitting Quote)

The undersigned proposes to enter into a formal agreement with the SMBEs identified herein for work, schedule and value listed in this schedule conditioned upon execution of a contract with the Beaufort-Jasper Water & Sewer Authority.

Name: _ Signature: _ Title: _

EXHIBIT 3

Proposed Utilization Plan

Bidder/Proposer Name:

IFB/IFB No.:

IFB/IFB Date:

LIST INFORMATION FOR THE SMBEs YOU INTEND TO UTILIZE

(Use additional sheets if necessary and mark “Exhibit 3 Attachment”)

Name of SMBE Firm Type Address

Telephone Number Point of Contact Trade/Commodity Contract / PO Amount

Total Anticipated Small Business Enterprise Participation Dollar Value: $

Total Anticipated Minority Business Enterprise Participation Dollar Value: $

The undersigned proposes to enter into a formal agreement with the SMBEs identified herein for work, schedule and value listed in this schedule conditioned upon execution of a contract with the Beaufort-Jasper Water & Sewer Authority.

Name: _ Signature: _ Title: _

The successful Contractor is required to fulfill any Small and Minority Business Enterprise (SMBE) commitments made in conjunction with the “Pre-Award Good Faith Efforts”, unless good cause is demonstrated for any failure to fulfill such commitment.

If the Contractor intends to make any substitutions for any reasons, the Beaufort-Jasper Water & Sewer Authority Procurement Office must be notified in writing within ten (10) business days for discussion and approval. No Contractor shall enter into an agreement with any SMBE that would in any manner limit the SMBE from selling or acting as a subcontractor to any other party.

The Beaufort-Jasper Water & Sewer Authority shall have the right to inspect the Contractor’s records related to activity and expenditures to SMBE utilized on its projects, to include related contracts/purchase orders and payment records, such as cancelled check copies. Further, designated Beaufort-Jasper Water & Sewer Authority personnel are permitted access to all work sites. Contractors and their staff should take measures to cooperate fully with all Beaufort-Jasper Water & Sewer Authority staff, including but not limited to the procurement staff.

“Post-Award Compliance Efforts” require the Contractor to not only provide quarterly reports regarding activity and expenditures to SMBE, but also to maintain related records throughout the life of the project regarding its efforts to comply with the Small and Minority Business Participation Program. The “Quarterly Compliance Status Report” must be submitted to the Procurement Office until the project ends, by the fifteenth (15th) day following the end of the quarter, reflecting the activity of the previous month. Quarter end dates shall be March 31st, June 30th, September 30th and December 31st.

All questions regarding “Post-Award Compliance Efforts” should be directed to the Director of Procurement and Risk Management vie e-mail at procurement@bjwsa.org or (843) 987-8054.

Small and Minority Business Participation Program Documents – Beaufort-Jasper Water & Sewer Authority

COMPLIANCE EFFORTS (POST-AWARD)

mailto:procurement@bjwsa.org

Until the project ends, the Prime Contractor shall submit quarterly reports to Director of Procurement and Risk Management within fifteen (15) calendar days following the end of the quarter, reflecting the activity for that quarter.

Quarter end dates shall be March 31st, June 30th, September 30th and December 31st.

Original Prime Contract Amount:

Change Orders to Date:

Current Prime Contract Amount:

Name of S/MBE

Firm Type

Dollar Amount of

Contract/PO

Dollar Amount Paid This Quarter

Dollar Amount

Paid to Date

SBE Expenditure to Date:

MBE Expenditure to Date:

SMBE Total Expenditure to Date:

I certify that contracts/purchase orders have been executed with the above firms, amounts listed are accurate, and payments were made in accordance with contractual obligations. Cancelled checks to S/MBEs working on this project and/or supporting documentation for the information presented in this report will be made available to Beaufort-Jasper Water & Sewer Authority officials upon written request.

Name: Title:

Signature: Date:

Small and Minority Business Participation Program Documents – Beaufort-Jasper Water & Sewer Authority

EXHIBIT 4

QUARTERLY

COMPLIANCE STATUS

REPORT

Small and Minority Business

Participation

Completed reports must be submitted by mail or email as follows:

Beaufort-Jasper Water & Sewer Authority Procurement Office

6 Snake Road Okatie, SC 29909

E-Mail: procurement@bjwsa.org

Prime Contractor Name:

Type of Report: Quarterly Final

For the Qtr. Ending:

mailto:procurement@bjwsa.org

EXHIBIT F

Checklist of Submittal Requirements

The following checklist is intended to advise the Bidder of all…