3-1. RFP 100125-01 SPAT.pdf

Magnolia Independent School District

Request for Proposals

Silent Panic Alert Technology (SPAT) at

Magnolia ISD

(RFP# 100125-

01)

Issue Date: October 1, 2025

The Magnolia Independent School District (MISD) is seeking proposals from vendors interested in the Magnolia ISD Silent Panic Alert Technology installation to comply with

Texas HB3.

Lauren Ebert

Purchasing Supervisor

Mailing Address:

P.O. Box 138

Magnolia, Texas 77353

Physical Address:

31141 Nichols Sawmill Road

Magnolia, Texas 77355

TABLE OF CONTENTS

Request for Proposals

I. Proposal Process

II. Proposal Conditions

III. Proposal Submission

IV. Proposal Evaluation

V. General Program Requirements

I. PROPOSAL PROCESS

1. Objective: Magnolia Independent School District (the “District”) is seeking proposals from vendors to install Silent Panic Alert Technology to comply HB3 throughout the district. . Scope of work is included at the conclusion of this solicitation.

All locations required to be included in this proposal are included in Exhibit A.

2. Timeline:

Issue RFP Question Deadline

October 1, 2025 October 22, 2025

Deadline for Submission October 31, 2025 Recommendation/Decision the month of November Beginning Date of Contract December

3. Submission Deadline: All proposals shall be submitted through the Bonfire purchasing system on or before 10:00 a.m., October 31, 2025. Proposals will remain in the sealed state until the proper time. Faxed, emailed, and paper proposals will not be considered.

It is the responsibility of the respondent to ensure that their proposal and subsequent addenda, if any, arrive prior to the above stated Time and Date. Any proposals declared by the District to be “Late” will be deemed a No Response.

4. Communication: All inquiries and requests for information regarding proposal submission requirements shall be directed to:

Lauren Ebert Purchasing Supervisor Magnolia ISD P.O. Box 138 Magnolia, TX 77353 Phone: 281.356.3571 Email: purchasing@magnoliaisd.org

5. Proposal Acceptance: The District shall have the right to accept or reject any proposal. In particular, the District may reject a proposal not accompanied by data required by the RFP or in any way incomplete or irregular. Conditional proposals will not be accepted.

6. Contract Award: Award shall be made to the most qualified firm(s) whose Proposal is determined to be the most advantageous when taking into consideration the evaluation factors set forth in the sections that follow, including overall long-term value to the District.

There is no obligation on the part of the District to award a contract. The number of vendors awarded this contract will be at the discretion of the District.

mailto:purchasing@magnoliaisd.org

7. Addenda: Any changes to this RFP will be made by addendum and such changes will prevail over previously issued information. Addenda issued will be posted to the Bonfire System following a public notice. Each firm submitting a proposal is responsible to be sure the latest addendum is incorporated. Anyone obtaining RFP documents from a source other than the District must notify the District of a contact name, address, telephone, e-mail and facsimile number in order to receive any correspondence, including addenda.

8. Open Competition: The District encourages free and open competition. Whenever possible, specifications and proposal terms and conditions are designed to accomplish this objective, consistent with the necessity to satisfy the needs of the District and the assurance of an economically and operationally sound solution.

9. Non-Collusion: Submission of a Proposal guarantees that the Proposal has been prepared without collusion with other firms and without effort to preclude the District from obtaining the best possible competitive value. The firm certifies that neither its officers nor its employees have bribed or attempted to bribe or influence in any improper manner any officer, employee or agent of the District, and that the firm has disclosed any known beneficial relationship between a District official and the firm.

10. Withdrawal or Modification: A Proposal may be withdrawn, but only before the Submission Deadline and only in its entirety. A withdrawn proposal may be resubmitted after modification, but only before the Submission Deadline. A Proposal may not be withdrawn or modified for a period of 60 days following the Submission Deadline.

11. Errors: The District is not liable for any errors or misinterpretations made in responding to this RFP.

12. Preparation Expense: All Proposals submitted in response to this RFP must be supplied at the sole expense of the proposing firm, irrespective of the final decision of the District as to contract award.

13. Inspection of Work: It is the responsibility of each firm to become fully informed as to the nature and extent of the work required and its relation to any other conditions.

14. Inquiries: The District will not provide verbal answers to inquiries or verbal instructions regarding the RFP. A verbal statement by any person representing the District shall be considered non-binding. The District is not liable for increased cost or other consequence resulting from the acceptance of verbal direction by a participating firm.

15. Interpretation: Any questions as to the meaning of the RFP should be directed in writing to the individual indicated above. The District will attempt to provide adequate clarification to specific questions directly to the firm submitting the question. Only in cases where the District discovers probable cause for all proposing firms to misinterpret the meaning and intent of the document will an addendum be issued. All clarifications and interpretations issued by the District will be final and binding upon the recipient. Cost or problems associated with misinterpretation of the intent of the RFP or because of failure to receive addenda or written clarification will be the responsibility of the proposing firm.

16. Qualifications: A contract will only be awarded to a qualified firm with proven capability to provide the full range of services specified. The District may require evidence of qualification, including:

1. Evidence of appropriate licensing to perform the work specified.

2. Experience record showing expertise and success in similar work.

17. Sales Tax: The District is exempt from Federal Excise, State Sales and Transportation taxes. These taxes must not be included in the proposal, if appropriate.

18. Termination of Contract: Except as otherwise provided for herein, this contract may be terminated in whole or in part by the District for cause or no cause, upon thirty (30) days’ notice. The selected firm may terminate for cause or no cause, upon at least sixty

(60) days’ notice to the District.

19. Selection: Selection shall be made of the firm deemed to be fully qualified and best suited among those submitting Proposals on the basis of the evaluation factors identified herein. The District may cancel this RFP, reject Proposals or any portions thereof at any time prior to an award, and is not required to furnish a statement of the reason why a particular Proposal was not deemed to be the most advantageous. Should the District determine (at its sole discretion) that only one firm is fully qualified, or that one firm is clearly more suitable than the others under consideration, a contract may be awarded to that firm. Should the District determine (at its sole discretion) that more than one firm is fully qualified, and it is necessary for the District to award more than one firm, a contact may be awarded to multiple firms.

20. NEGOTIATIONS: Final negotiations may be conducted with the selected firm in order to ensure the best overall program design and to achieve the best business arrangement for the parties.

II. PROPOSAL CONDITIONS

1. Type of Contract: The Contract shall be a firm fixed price Contract, based upon an annual price.

2. Prices: All prices shall be firm and fixed for the specified contract period of one (1) year, with three (3), one-year options to extend, upon mutual agreement of the parties.

Vendor will provide all materials, equipment and labor necessary to complete project.

Prices for equipment and material shall be inclusive of all costs, including fuel, taxes, etc. The District shall not honor any hidden costs.

3. Contract Term/Option to Extend: The term of the contract shall be for one (1) year, with the option of three (3), one (1) year extensions for a total contract term not to exceed four (4) years.

The initial term of the contract shall be effective January 1, 2026 through December 31, 2026. The contract will automatically extend on each anniversary date unless either party elects otherwise as allowed in the contract. If the vendor elects not to extend on the anniversary date, the vendor must notify the District’s Business Office of its intention in writing sixty (60) days prior to the anniversary date.

Initial Year January 1, 2026 – December 31, 2026 2nd Year Renewal January 1, 2027 – December 31, 2027 3rd Year Renewal January 1, 2028 – December 31, 2028 4th Year Renewal January 1, 2029 – December 31, 2029

4. Price Adjustment: Prices shall remain firm during the initial contract period. Any request for price increase must be submitted in writing to the District at least sixty (60) days prior to the automatic renewal date. The District reserves the right to accept the price increases or cancel the contract and re-proposal the requirement, and will notify the vendor in writing within fifteen (15) days following the date of request. No increase shall be effective until approved by the District. Any decrease in the cost of the services due to a general decline in the market price or other effective factors shall be forwarded to the District with immediate inception into the contract.

5. Proposer’s Responsibility: Each Proposer shall fully acquaint itself with conditions relating to the scope and restrictions attending the execution of the work under the conditions of this proposal. It is expected that this will sometimes require on-site observation. The failure or omission of a Proposer to acquaint itself with existing conditions shall in no way relieve it of any obligation with respect to this proposal or to the contract.

6. Proposer’s Qualifications & Compliance with Requirements: The successful

Proposer must meet or exceed the following qualifications and submit proof of compliance with each of the requirements listed below. Proposers must address each issue in writing and submit information in proposal package.

a. Proposer must be licensed to do business in the State of Texas and Montgomery County.

b. Proposer must have available the personnel and equipment necessary to service a project of this size and type. Proposer should have no less than three (3) years of experience in this type of work. The Proposer should have successfully contracted for a minimum of one (1) years’ service with at least one (1) accounts that are comparable in size and complexity to this contract. Submit this information through the Bonfire system.

c. Proposer must carry worker’s compensation and general liability insurance acceptable to the District and as set forth in Paragraph 30, below. Certificate of insurance will be required.

d. Submit a list of three (3) references including a contact person and telephone number where similar work has been performed. Submit this information through the Bonfire system.

e. Submit examples of required products when asked to provide them to the District.

f. The District may make such investigation as deem necessary to determine the capability of the Proposer to perform such work and reserves the right to reject any proposal if evidence indicates the Proposer is not qualified to perform the contract.

7. Permits, Licenses, Notices and Fees: The successful Proposer must pay for all permits, licenses, fees, and taxes and to give all notices and comply with all laws, ordinances, rules and regulations of the county of Montgomery, the State of Texas, the government of the United States, and any applicable regulatory agency.

8. Artwork/District Property: All artwork, or any other custom created art component related to the fulfillment of an order by the District becomes the property of the District.

Originals or exact copies of artwork, negatives, and electronic files related to the production of apparel orders shall be returned to the District upon request at no charge to the District.

9. Additional Work: At the option of the District, additional products or services may be requested.

10. Materials and Equipment: All materials and equipment required to perform under this contract shall be supplied by the vendor. The quantity and quality of all materials and equipment must be adequate to perform all work included in the contract.

11. Supervision and Safety:

a. The vendor shall be responsible for the supervision and direction of the work performed by vendor’s employees.

b. The vendor shall be responsible for instructing vendor’s employees in all applicable safety measures and requirements. All equipment used by the vendor shall be in safe operating condition at all times, and shall be free from defects or wear which may in any way constitute a hazard to any person or persons on District property.

c. All employees must be distinguishable by company uniform with company logo.

d. The vendor must fully adhere to the Federal Occupational Safety and Health Act.

(OSHA)

12. Inspection & Acceptance: After award of contract, a District representative shall be assigned to inspect and accept all work performed under the contract. This includes monitoring the services, payments, modifying the scope of work if necessary, recommending termination of contract if necessary and evaluating the services provided. The District representative shall in all cases, determine the quality and acceptability of the work being performed under the contract.

13. Vendor’s Liability: The vendor shall assume liability for damage or loss resulting from the wrongful act(s) and /or negligence of their employees while they are on District-owned premises. The vendor or insurer shall reimburse the District for any such damage or loss within thirty (30) days after a claim is submitted.

14. Damage or Theft: Vendor shall be responsible for the repair or replacement to the satisfaction of the District, any damage to the facility caused by any employee of the vendor. The vendor shall be responsible for any loss or damage to property including money, securities, merchandise, fixtures, and equipment belonging to the District, or to any other person or organization to such extent as the District is legally liable for such loss or damage, if any such loss or damage was caused by the vendor or any employees thereof, while such employee is on the premises of the District as an employee of the vendor. Should it be determined that the vendor’s employees are responsible, the vendor is legally liable. Vendor shall always take a neutral position between employee and the District and investigate the matter in order to protect the relationship with the District.

The vendor shall also be responsible for any damaged goods that appear to be damaged upon arrival to the District.

15. Default: In case of default by the vendor, the District reserves the right to purchase any or all items and services in default in the open market, charging the vendor with any additional costs. The defaulting vendor shall not be considered a responsible Proposer until the assessed charge has been satisfied.

16. Non-Appropriations: Any contract entered into by the District resulting from this proposal invitation shall be subject to cancellation without damages or further obligation when funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period or appropriated year.

17. Contract Administration: Questions or problems arising after award of this contract shall be directed to the District’s business office, 31141 Nichols Sawmill Rd., Magnolia, TX 77355.

18. Force Majeure: The vendor shall not be liable for any excess costs if the failure to perform the contract arises out of causes beyond the control and without the fault or negligence of the vendor. Such causes may include, but are not restricted to acts of God or the public enemy, acts of the government in its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, an unusually severe weather, but in every case the failure to perform must be beyond the control of both. The vendor shall not be liable for any excess costs for failure to perform, unless the supplies or services to be furnished by another party were obtainable from other sources in sufficient time to permit the vendor to meet required delivery schedule.

19. Publicity Release: Vendor agrees not to refer to award of this contract in commercial advertising in such a manner as to state or imply that the products or services provided are endorsed or preferred by the user.

20. Prime Vendor Responsibilities: The vendor shall be required to assume sole responsibility for the complete effort as required by the proposal. The District shall consider the vendor to be the sole point of contact with regard to contractual matters.

21. Nondiscrimination: The successful Proposer will comply with all federal and state requirements concerning fair employment of handicapped, and concerning the treatment of all employees, without regard or discrimination by reason of race, color, religion, sex, age, national origin or disability.

22. Restrictions/Limitations: No purchases are to be made from this contract for any item that is not listed or for any item that is currently authorized under any other contract awarded prior to this contract.

23. Contract Amendments, Modifications and Change Orders: Any change orders, alterations, amendments or other modifications hereunder shall not be effective unless reduced to writing and approved by the District’s point of contact, Mrs. Lauren Ebert and the vendor. All questions, problems or changes arising after award of this contract shall be directed to Mr. Stearns at 31141 Nichols Sawmill Rd., Magnolia, TX 77355.

24. Protection of Human Health & the Environment: The District requires all contractual activities to be in compliance with local, state and federal mandates concerning “Protection of Human Health and the Environment.” Any vendor doing business with the District will be required to document compliance and to specify prudent practices used by the vendor to address applicable mandates including, but not restricted to “The Hazard Communication Standard” SHA CFR 1910.1200 (SCRR Article 1,71-1010.1200). By submission of this proposal, the vendor agrees to take all necessary steps to ensure compliance with these requirements.

25. Employment: This section defines the intended employment relationships of all persons working within the services under any contract resulting from this RFP. The selected firm shall be an independent vendor of the District. The selected firm shall utilize and maintain its own employees and shall pay all costs, including salaries, wages, benefits, and taxes for its own employees. All firm employees shall use an identification card when on District premises.

26. Background Check: All employees of the selected firm must undergo a criminal background check prior to beginning work, if work is to take place on District property.

No employee with a felony conviction or a conviction of sex crime, crime of moral turpitude or any crime against a child may be employed.

27. Pricing and Payment: The District is subject to the Texas Prompt Payment Act, Texas

Government Code Chapter 2251. All invoices should be emailed to misdinvoices@magnoliaisd.org or mailed to:

Magnolia ISD Accounts Payable PO Box 138 Magnolia, TX 77353

28. Payment Responsibility: The payment responsibilities of the parties will be clearly spelled out in the contract and in the proposal.

29. Regulatory Compliance: The selected firm will comply at all times with all regulations governing the services provided as a result of this RFP, and the District will fully cooperate with such efforts by the firm.

30. Insurance: Unless otherwise agreed to by MISD, the Supplier shall carry insurance with responsible carriers acceptable to MISD rated A or better, by A.M. Best with minimum limits of liability coverage, as stated below, against claims for damages caused by bodily injury, including death, to employees and third parties, and claims for property damage. The Supplier shall furnish certificates of insurance (Acord 25) to MISD indicating compliance with this paragraph.

Type of Coverage and Minimum Limits

1. Commercial General Liability - $1,000,000 Combined Single Limit; $500,000 Combined Single Limit Each Occurrence

2. Automobile Liability - Bodily Injury & Property Damage owned, non-owned vehicles and hired vehicles - $5,000,000 Combined Single Limit For all Each Occurrence mailto:misdinvoices@magnoliaisd.org

3. Workers’ Compensation and Employer’s Liability - As statutory provisions require in the State of Texas

4. Employer’s Liability - $500,000 Each Accident; $500,000 Disease Policy Limit;

$500,000 Disease Each Employee

5. Excess Liability - $500,000 Each accident; $500,000 Aggregate

6. Professional Liability (errors and omissions) may be required at the discretion of the District.

The Supplier shall submit evidence with the proposal and again at the time of any execution of the contract/agreement that it has in full force and effect all insurance requirements listed above prior to the commencement of any work. The Supplier shall maintain such insurance in full force and effect throughout the duration of the contract/agreement. In the event that it is not commercially feasible to maintain insurance during the period required by the contract/agreement, Supplier shall supply MISD with equivalent assurance to the required insurance, acceptable to MISD.

MISD shall be named as an additional insured on the automobile and commercial general liability policy. MISD shall be named as an alternate employer on the workers’ compensation policy. A waiver of subrogation shall be issued in favor of MISD in the workers’ compensation, automobile and commercial general liability policies. The Supplier’s insurance provider(s) shall provide MISD with original certificates of insurance (Acord 25), acceptable to MISD. Insofar as allowed by law, such certificates shall indicate an agreement by each carrier not to cancel or significantly diminish coverage without a minimum of thirty (30) days prior written notice to MISD. In the event there is a deductible on any policy, the Supplier may be asked to provide evidence to the satisfaction of MISD that it is able to satisfy the deductible.

Notice regarding insurance and cancellation or changes should be mailed to:

Lauren Ebert Magnolia Independent School District Purchasing Department 31141 Nichols Sawmill Rd.

Magnolia, Texas 77355

MISD reserves the right to require additional insurance coverage to be carried by the Supplier as deemed desirable by MISD, depending on the type of project.

31. Waiver of Recovery: The selected firm shall waive all rights of recovery against the

District.

32. Indemnity: The selected firm will indemnify the District against loss due to the selected firm’s negligent acts or omissions.

33. Assignment: No contract or its provisions may be assigned, sublet, or transferred without the written consent of the District.

34. Notices and Amendments: All notices and amendments must be in writing.

35. Jurisdiction and Venue: This agreement will be construed and governed in the State of Texas. Venue shall be in Montgomery County.

36. Buy America Act: Prevailing Wage Rates: The District has a preference for domestic end products for supplies acquired for use in the United States when spending federal funds. Purchases that are made with non-federal funs or grants are excluded from the Buy American Act.

Vendor and all subcontractors of Vendor shall comply with all laws regarding prevailing wage rates, including, but not limited to, TEX. GOV’T. CODE Chapter 2258, applicable to the construction of a public work, and any related federal requirements, including the DAVIS-BACON ACT. In the event TEX. GOV’T. CODE Chapter 2258 applies to a product or service provided by Vendor to the District, Vendor and any subcontractor(s) shall comply with the prevailing wage rates set by the District.

37. Small and Minority Firms, Women’s Business Enterprise, and Labor Surplus

Area Firms: Magnolia ISD encourages the use of HUB, MWBE, and SBE both as prime and subcontractors. However, these entities must meet the same minimum standards and requirements as the prime contractor. It will be the responsibility of the prime contractor to pre-qualify any subcontractors offered as HUB, MWBE and SBE participants. The Vendor shall indicate on their submitted proposals whether or not they are a HUB, MWBE, or SBE vendor and with whom they are certified, e.g., State, City, Federal.

III. PROPOSAL SUBMISSION

1. Proposal Submission: One Proposal document is to be submitted in (an) electronic format through the Bonfire bidding system. Please indicate with the response the name of the firm, contact person and contact information. The District reserves the right to request additional copies or information without cost or to duplicate information submitted as required for the purpose of evaluating Proposals.

Electronic Proposals will be received until 10:00am, Friday, October 31, 2025.

Proposals should be submitted at:

magnoliaisd.bonfirehub.com

Email, faxed, and hand delivered proposals will not be accepted. Late proposals will be returned unopened.

2. Proposal Format: Proposals should provide a straightforward, concise description of the capabilities of the firm and must satisfy at least the basic requirements of the RFP. All required documents and questionnaires must be submitted and received in order for the District to recognize the proposal as valid.

Emphasis should be on completeness and clarity of content.

http://magnoliaisd.bonfirehub.com/

IV. PROPOSAL EVALUATION

1. Evaluation Criteria: Proposals will be evaluated and contract award made based on the following criteria as provided in the Texas Education Code §44.031(b):

1. The purchase price;

2. The reputation of the vendor and of the vendor’s goods or services;

3. The quality of the vendor’s goods or services;

4. The extent to which the goods or services meet the District’s needs;

5. The vendor’s past relationship with the District;

6. The impact on the ability of the District to comply with laws and rules relating to historically underutilized businesses;

7. The total long-term cost to the District to acquire the vendor’s goods or services;

8. For a contract for goods and services, other than goods and services related to telecommunication and information services, building construction and maintenance, or instructional materials, whether the vendor’s ultimate parent company or majority owner:

a. Has its principal place of business in this state; or

b. Employs at least 500 persons in this state; and

9. Any other relevant factor specifically listed in these specifications.

If specific criteria are stated in the proposal specifications, those criteria will supersede the general criteria identified in this section of the General Conditions. Consideration may also be given to any additional information and comments if they increase the benefits to the District. The Proposer must provide relevant information for the items above that will enable the District to evaluate the Proposer for each category.

2. Performance Investigations: As part of the proposal evaluation process the District may make inquiries and investigations, including visiting sites or obtaining verbal or written references from the firm’s customers, as applicable, for the evaluation pursuant to the above-stated criteria.

V. GENERAL PROGRAM REQUIREMENTS

The Magnolia Independent School District (MISD) is seeking proposals from vendors interested in the Magnolia ISD Silent Panic Alert Technology installation to comply with Texas HB3.

Magnolia ISD has roughly 2300 active employees, 19 campuses, and 5 auxiliary locations. The secondary campuses have external buildings and classrooms that tie back to the main building through the network system.

Project delivery/installation shall take place beginning of December 15, 2025

Scope of Service

1. Background The Texas Education Agency (TEA) and the Texas School Safety Center (TxSSC) are committed to supporting local educational agencies (LEAs) in their efforts to improve the safety and security of school facilities for staff, students, and visitors.

Magnolia ISD is looking to have installed a Silent Panic Alert Technology (SPAT) system at each of our school campuses (and possibly the auxiliary locations). SPAT is generally defined as a silent system signal generated by the activation of a device, either manually or through software applications, intended to signal a life- threatening or emergency (such as an active shooter, intruder, or other emergency) requiring a response from law enforcement and/or other first responders.

2. State Requirements

The proposed School Safety Standards Rule describes a SPAT alarm system as part of a school system communications infrastructure, which shall include a panic alert button, duress, or equivalent alarm system, via standalone hardware or integrated into other telecommunications devices, that includes functionality as prescribed by TEA but not limited to the following:

1. An alert capable of being triggered manually by campus staff;

2. An alert is triggered automatically in the event a district employee calls 911 from any location within the school system;

3. With any alert generated, the location of where the alert originated shall be included;

4. The alert notifies a set of designated school administrators as needed to provide confirmation of response, and if confirmed, notice is issued to law enforcement and emergency responder agencies of an emergency requiring a law enforcement and/or emergency response, and a notice can simultaneously be issued to all school staff of the need to follow appropriate emergency procedures; and

5. For any exterior doors that feature electronic locking mechanisms that allow for remote locking, the alert system will trigger those doors to automatically lock and to automatically notify relevant campus staff of any door where the lock cannot engage.

3. District Requirements The vendor shall be responsible for installing a District-Wide SPAT System. In addition, the vendor shall provide assurance it will implement a communications infrastructure which shall include but not be limited to:

1. Geo-rectified mapping of sites.

2. Mobile phone notifications in the event of panic alarm activation.

3. Interface with or use platform strobe lights to indicate type of alarm based on the I Love U Guys Foundation Standard Response Protocol.

4. Ensure the proposed SPAT system can interface with our District network system.

5. Automatic system checks on status of panic buttons and sensors on a regular basis and notification to designated staff with issues.

6. Warranty- vendor must include at least a two (2) year warranty with the option to extend.

7. District will require proof of concept demonstrations from selected vendors.

8. Broadcast messaging services to include pre-recorded messages to law enforcement to respond to specified location, text and email messaging to designated staff; button activation broadcast to local ISD radio channel and applicable staff.

Optional Features:

9. Network Extenders and/or repeaters or both to include Magnolia ISD athletic stadiums.

10. Panic buttons at stationary desk desks/Mobile Panic Buttons for designated staff Mushroom buttons placement.

11. Preferred dual alert button or applicable configuration – one to initiate lockdown and one to alert office staff for needed assistance.

12. Integrate with current Public Announcement System and Digital Signage solution installed throughout the district to trigger audio and visual alerts to staff.

13. Interface with current video surveillance system to provide in-time access to first responders through platform.

14. Desktop notifications on all PC's in the event of panic alarm activation.

https://iloveuguys.org/The-Standard-Response-Protocol.html https://iloveuguys.org/The-Standard-Response-Protocol.html

4. Code and Regulations

1. Perform all work in strict accordance with the requirements and recommendations stated in the codes and standards except when requirements are exceeded by the contract documents.

2. The equipment, materials, and installation shall confirm to the latest version of all applicable codes, standards and regulations of authorities having jurisdiction including the following:

A. NFPA 70, National Electrical Code.

B. Americans with Disabilities Act.

C. Texas Accessibility Standards.

D. International Building Codes (IBC).

E. Local and State Building Codes.

F. All requirements of the local Authority Having Jurisdiction (AHJ).

5. Minimum Requirements/Qualifications Vendor shall have a minimum of five (5) years’ experience providing SPAT systems to government agencies or school districts, with experience personnel, financial capacity, and meet the other requirements in this proposal package.

6. Related items Related items are other products that your company may offer that are not part of the initial award but may be purchased later such as additional wearables, extra panic buttons, new module as they become available, or modules that were not initially selected, etc. Magnolia ISD would like to know what discount your company will offer Magnolia ISD if we were to purchase these items later. For example, if Magnolia ISD elected to purchase 250/each lanyard wearables one (1) year from now what discount would you offer Magnolia ISD from the catalog pricing or manufacturers suggest list price (MSLP)?

The discount percentage must remain fixed but can go up if large volumes are being purchased. Catalog pricing can change each year, but the discount percentage shall remain fixed.

7. Pricing Vendors shall submit a complete proposal, outlining all features included. The pricing for the system should include all labor, hardware, installation, freight, software license fee and have maintenance support for one (1) full year (base year) after installation and fully functional. In addition to this, please include the annual software and maintenance fees for subsequent years (minimum 4 years).

Pricing shall be all-inclusive (Turnkey Project) No other cost will be allowed.

Magnolia ISD is a tax-free entity and any applicable taxes from which the district is not exempt must be included in the quoted price. No additional fees or tax charges shall be allowed other than those listed on the pricing sheet.

List the hourly rate of trip charge for providing technical service before 8:00am and after 5:00pm each business day and during weekend hours if applicable.