3-1. General Information and Instructions-Work Order System.pdf
PDF 743 KB Posted
- Attached to
- Campus Work Order System
- Solicitation number
- 26RFP025
- Issued by
- Texas
About this file
This document is a Request for Supplier Qualifications (RFP) issued by Southwestern University for a Campus Work Order System, specifically seeking a qualified pest control contractor to provide comprehensive pest management services across the entire campus. The project, identified as 26RFP025, requires services for academic buildings, administrative buildings, residence halls, dining facilities, mechanical rooms, utility areas, and exterior campus spaces, including both preventative maintenance and responsive treatments for insects, rodents, and other common pests. The contract will be for an initial 12-month term with four optional 12-month renewals. Key dates include a pre-proposal virtual meeting on September 29th, 2025, questions due by October 9th, 2025, and submissions due by October 16th, 2025 at 5:00 PM CDT, with an anticipated review of submissions on October 30th, 2025.
All responses must be submitted online through the Euna Procurement Online Solicitation Platform, with hard-copy responses not accepted. Vendors are required to familiarize themselves with the online submission process and ensure their submission remains valid for 150 days following the submission opening date. The university reserves the right to reject any or all responses, make split awards, or select the most advantageous proposal at its sole discretion. Unsolicited communication between respondents and evaluation personnel may result in disqualification, and the university maintains flexibility in the award process to best serve its interests.
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Other files
| File | Type | Posted |
|---|---|---|
| 1-3. Terms and Conditions-Campus Work Order System.pdf | ||
| 2-2. Scope of Work-Work Order System.pdf | ||
| 4-4. SU Campus Map MAR2025.pdf |
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Text version
REQUEST FOR SUPPLIER QUALIFICATIONS
26RFP025
Campus Work Order System:
General Information and Instructions
CONTACT:
Erica Smith Director of Contracts & Procurement Smith60@southwestern.edu mailto:Smith60@southwestern.edu
General Information and Instructions
1.1 Overview
Southwestern University is seeking a qualified pest control contractor to provide comprehensive pest management services across its campus, including academic buildings, administrative buildings, residence halls, dining facilities, mechanical rooms, utility areas, and exterior campus areas. Services shall include both preventative maintenance and responsive treatments for insect, rodent, and other common pest issues.
Contract will be for an initial term of 12 months with four optional 12-month renewals.
A. Response Instructions: All responses will be received online prior to the date and time specified below for the project titled 26RFP025 Campus Work Order System to the Euna Procurement Online Solicitation Platform which can be accessed online at https://southwestern.bonfirehub.com/
B. Requested Information: All requested documents must be submitted in the format specified, all fields must be completed as specified and the documents must be submitted in the Requested Information section in Euna Procurement. Hard-copy responses will not be accepted. The vendor’s responsible for familiarizing themselves with the Euna Procurement online solicitation platform and the online submission process and requirements.
C. Required Response Date: Vendor’s who wish to be considered for this project should submit their response per the instructions above to Southwestern via the Euna Procurement Online Solicitation Platform prior to the date and time specified below.
Submissions are due on or before October 16th, 2025 @ 5pm CDT.
D. Official Date and Time: A submission will not be considered delivered unless the submission has been received online by the Euna Procurement Online Solicitation Platform which can be accessed at https://southwestern.bonfirehub.com/ prior to the date and time specified in the documents. The official date and time shall be the date and time shown online at https://southwestern.bonfirehub.com/.
E. Questions and University POC: Any clarification of requirements or requests for additional information by proposers must be submitted in Bonfire, no later than October 9th, 2025 at 5:00 pm CDT. Answers to all questions will be made in writing and posted online as an addendum to the Euna Procurement project page which can be accessed online at https://southwestern.bonfirehub.com/.
F. Updates: Monitor Euna Procurement for the most up-to-date information and any addendums.
G. Effectiveness: Your company’s submission must remain in effect for a minimum period of one hundred fifty (150) days following the submissions opening date in order to allow sufficient time for evaluation, approval, and issuance of award notice (if an award is made).
H. Acknowledgement: By submitting a response to this solicitation, the Respondent acknowledges the specifications and requirements herein. The terms and conditions of the solicitation shall govern unless specifically provided for otherwise in a separate agreement or on the face of a purchase order. It is the sole responsibility of respondents to stay apprised of changes or addendums to the solicitation via Euna Procurement Public Notices.
I. Authorization and Responsibility: Respondent shall be an individual who is authorized to bind the submission contractually. It is expected that a prospective Respondent will be able to affirmatively demonstrate responsibility.
J. Rejection or Acceptance: The University reserves the right to reject any or all responses, or to accept any response deemed most advantageous, or to waive any irregularities or informalities in the response received that best serves the interest at the sole discretion of the University.
K. Evaluation: The University reserves the right to use all pertinent information that might affect the University's judgment as to the appropriateness of an award to the lowest and best-evaluated solicitation. To ensure the proper and fair evaluation of a solicitation, unsolicited communication between respondents and persons evaluating responses may be grounds for disqualifying the offending respondent from consideration or award of the solicitation, or any future solicitation.
L. Award: The University reserves the right to enter into an Agreement or a Purchase Order with a single award, split awards, non-award, or use any combination that best serves the interest and at the sole discretion of the University.
1.2 Timeline
ACTION DATE
Issue Date September 18th, 2025 Pre-Proposal Meeting (Virtual) September 29th, 2025 @ 11am CDT Questions Due October 9th, 2025 @ 5 PM CDT Submissions Due October 16th, 2025 @ 5:00 PM CDT Anticipated Review of Submissions October 30th, 2025
*Southwestern University reserves the right to revise the Timeline at its sole discretion
| General Information and Instructions |
| 1.2 Timeline |
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