REQUEST FOR BID

RFB2026-05

HOT MIX COLD LAY ASPHALT

March 01, 2026

RFB2026-05 HOT MIX COLD LAY

A. REQUEST FOR BID

The Commissioners’ Court of Hood County is seeking sealed bids from responsible firms for the supply of Hot Mix Cold Lay Asphalt (HMCL).

B. SUBMISSION PROCESS AND DUE DATE

Pursuant to the provisions listed below, sealed bids subject to the conditions and requirements made a part hereof will be received at the Hood County Purchasing Office, 1402 W Pearl St, Ste 1, Granbury, Texas 76048 until 10:00 am on Tuesday, April 07, 2026. Bids will be opened at that time in a public meeting at the Hood County Purchasing Office. After evaluation by the Purchasing Department and/or a designated evaluation team, the contract will be awarded by the Commissioners’ Court at a future Court date.

ELECTRONIC BIDS can be submitted through Hood County’s page on the BonFire website at http://co-hood-tx.bonfirehub.com/ . Electronic bids remain sealed until the open date and time. It is free to register and to bid.

OR

HARD COPY SUBMISSIONS may be submitted by downloading a bid packet at https://hoodcounty.texas.gov/bids . Each bid/proposal must be placed in a sealed envelope and manually signed in ink by a person authorized to bind the firm contractually. Envelopes shall be marked: RFB2026-05 HMCL. Submit one (1) original & three (3) copies of the entire bid packet along with a PDF copy saved to a USB thumb drive. Facsimile and e-mail transmissions will NOT be accepted.

Submit Hard Copy Bids to: Hood County Purchasing

RFB 2026-05 HMCL

1402 W Pearl St, Ste 1 Granbury, TX 76048

Bids must be received not later than 10 am on April 07, 2026. Submittals received later than the above date and time will be rejected.

The vendor’s signature is required for acceptance of the bid packets and confirms vendor has read and understands all requirements concerning this request for bids.

Any questions regarding RFB specifications should be directed to the Hood County Purchasing Dept at gtilleman@hoodcounty.texas.gov no later than March 31, 2026.

Vendors shall not contact the Road Operations Department directly regarding this solicitation.

C. SPECIFICATIONS

The Commissioners’ Court of Hood County is seeking sealed bids from responsible firms for the supply of Hot Mix Cold Lay Asphalt (HMCL).

Types of Material and Approximate Quantities:

Hot Mix-Cold Lay Asphalt, Type “D” Approximately 2900 Tons

The “Hot Mix-Cold Lay Asphalt” described in this solicitation shall comply with Specification Item 334 of the September 1, 2024 Texas Department of Transportation “Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges” which is hereby incorporated by reference. Bidders unfamiliar with such specifications may obtain copies from TxDOT, currently available at https://www.txdot.gov/content/dam/docs/specifications/2024/spec-book-0924.pdf .

Based on the past 5 years, the estimated quantity for a 12-month period is 2900 tons of Hot Mix-Cold Lay Asphalt, Type “D”. This represents a requirements contract as defined by Texas Business and Commercial Code Section 2.306, and upheld as valid contracts by the Courts, Hood County does not guarantee maximum nor minimum purchase of materials. The awarded vendor(s) shall supply materials as requested by the County.

D. PICKUP / DELIVERY

Bidders shall clearly identify the physical location of the asphalt plant from which materials will be supplied.

Hood County prefers to pick up materials FOB plant from a facility located within 35 miles (one-way) of the Hood County Road Operations office, measured by county or local roads, located at 3640 W Hwy 377, Granbury, TX 76048.

If the plant identified in the bid is located more than 35 miles from the Road Operations facility, the bidder must also provide:

a delivery price per ton, and any minimum delivery tonnage to deliver to Hood County.

The County reserves the right to verify plant location and haul distance prior to award or during the contract term. Materials supplied from a plant other than the location identified in the bid without prior written approval from the County may be grounds for rejection of delivery or cancellation of the contract.

E. AWARD PROCESS

The County will award the contract to the lowest responsible bidder whose bid complies with the specifications and requirements of this solicitation. The County reserves the right to determine bidder responsibility based on factors including, but not limited to:

experience with similar work references ability to perform the contract past performance compliance with the solicitation requirements

Failure to meet these requirements may result in the submission being deemed non-responsive or the bidder being determined non-responsible.

The award will be made at a future meeting of the Hood County Commissioners’ Court.

F. CONTRACT TIME AND EXTENSION

This RFB establishes a contract for a one (1) year term beginning June 1, 2026.

The contract may be renewed for four (4) additional one-year terms upon mutual consent of the vendor and approval by the Hood County Commissioners’ Court.

Contract pricing shall remain the same during the renewal periods unless otherwise approved by the Hood County Commissioners’ Court. Proof of increased labor, materials, insurance, etc. which exceeds five (5%) percent of the original bid may be required to substantiate the approval of any increase.

G. SPECIAL TERMS AND CONDITIONS

(In addition to and taking precedence to General Terms & Conditions)

1. The RFB2026-05 and all other documents related to this bid are part of the terms of the contract. The County will not pay for work, equipment, or supplies, which it reasonably deems unsatisfactory in its absolute discretion, acting reasonably.

Hood County may award this RFB to a primary vendor and one or more alternate vendors, which may be used alternatively at Hood County's sole discretion. Hood County does not guarantee purchase volumes to any vendor.

2. A packing list or other suitable shipping documents shall accompany each shipment and must include:

vendor name and address receiving department name and address description of the materials shipped item numbers quantities

3. Invoices shall be sent directly to Hood County Road Ops 3640 W Hwy 377, Granbury, TX 76048 and should reference RFB2026-05 or a PO number.