2UT0314_RLP_Exhibit B_POD-POR ACQUISITIONS Warehouse (OGD) 01-20-2023.pdf

IRS Program of Requirements (POR) Space Acquisition Project

IRS WAREHOUSE SPACE

PROGRAM OF REQUIREMENTS (POR)

SPACE ACQUISITION PROJECT

OGD-UT NEW ACQ WAREHOUSE

INTERNAL REVENUE SERVICE

JANUARY 20, 2023

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Project Type: SPACE ACQUISITION IRS POD: OGD-UT New Acq Warehouse IRS Project Number: OGD2321502 IRS Project Manager: Angel Casper 801-388-6436

I. GENERAL REQUIREMENTS

Request for Lease Proposals (RLP).

Include the language in paragraphs a – c below in every RLP exceeding the Simplified Lease Acquisition Threshold (SLAT), which is $250,000 net annual average rental over the term of the lease. This language should also be included in RLPs below the SLAT, if there is a concern that a building may not yield an efficient layout.

a. The General Services Administration (GSA) is interested in leasing approximately 16,970 rentable square feet of warehouse storage space. The rentable space shall yield a minimum of 16,162 ANSI/BOMA office area (usable) square feet to a maximum of 16,162 ANSI/BOMA office area (usable) square feet, available for use by tenant for personnel, furnishings and equipment. See the definition of ANSI/BOMA office area square feet in the “Standard for Measuring Office Area and Other Space” paragraph in the DEFINITIONS AND GENERAL TERMS section in this RLP.

b. The Offer shall: be for space located in a quality building of sound and substantial construction as described in this RLP; have a potential for efficient layout; be within the square footage range to be considered; and be in compliance with all of the government's minimum requirements set forth herein. For purposes of this RLP, the definition of ANSI/BOMA office area square feet is in the “Standard for Measuring Office Area and Other Space” paragraph in the DEFINITIONS AND GENERAL TERMS section.

GSA shall consult with IRS/FMSS prior to determining a leasing model. The FMSS Territory Manager and Real Property Management Portfolio Specialist will consult with GSA to make this determination. Provide a copy of the RLP to the IRS Project Manager for review and concurrence prior to issuance.

Where simplified or streamlined leasing models are planned to include a DID schematic or workshop, provide IRS a minimum of 60 days advance notice of the dates, times and locations for the workshop and reviews in order to schedule these activities with the appropriate stakeholders.

Communication.

IRS designates a Territory Project Manager (PM) for all space alteration or tenant improvement construction projects.

The IRS PM coordinates the IRS project team to implement a Project Plan developed during project mobilization, with input from team members and stakeholders, including GSA. The IRS PM is the central point-of-contact for all agency communication regarding IRS project interests. Official communication to or from IRS must go through the PM; any other means will be considered unauthorized. GSA should coordinate with the IRS PM to establish a schedule of regularly recurring meetings between the agencies regarding the project progress.

Project Schedule.

Project completion is required by June 30, 2023. GSA shall provide a Milestone Schedule within ten days following transmittal of project requirements from IRS to GSA as described below for either alterations or acquisitions.

Milestones for space acquisition projects (some items below may not apply to this award):

1. IRS issues request for space (FMSS-81) to GSA

2. GSA orientation and advertisement

3. Market Survey

4. RLP and evaluation period

5. Award OA

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6. Lease award

7. Validation of requirements

8. Space Planning – layout and review (see “Reviews” below for IRS review time frames)

9. Design Intent Drawing (DID) development (see “Reviews” below for IRS review time frames)

10. Provide independent government construction cost estimate (IGE)

11. Construction Document (CD) development

12. Bid construction – shell and TI

13. TI OA

14. Notice to Proceed with construction

15. Notice of Substantial Completion of construction and Certificate of Occupancy

16. Inspection and corrections

17. Administrative close out - TI reconciliation, SLA execution, approval of Final OA and close out of project RWAs

Submittals.

Submit required information or documents for IRS review and/or approval to:

Name: Angel Casper Title: Project Manager Address: 1160 W 1200 S Ogden Utah 84201 Phone: 801-620-7285 Email: angel.d.casper@irs.gov

For space acquisition projects, required submittals include:

GSA Submittals o Milestone Schedule o Draft RLP o Award OA o TI OA (if applicable) o Copy of lease (RLP, Lease, SLAs, addenda, base drawings of offered space in AutoCAD, latest version) o Design drawings – Space layouts and DIDs o Independent Government Estimate for construction costs (IGE) (if applicable) o TI cost reconciliation o Final OA o Spatial Drawings / Assignment Drawings (for purposes of BOMA mutual measurement) o RWA close-out letter (if lump sum funding is provided)

Lessor/Contractor Submittals (if applicable) o Detailed Construction Schedule o Construction Documents and specifications o Shell vs. TI Cost Tracking Sheet (see Attachment 1 TI Cost Proposal Sample) o Schematics and specifications – cut sheets - for all proposed equipment to be furnished and/or installed o Shop drawings for custom fabrications (if any) o Material Safety Data Sheets (MSDS) for interior construction materials and finishes o Certifications of compliance, performance or completion, as identified in the RLP and associated documents o All warranty, operating and maintenance handbooks and information for any equipment to be furnished and installed o Completed and verified construction Punch List o As-built A&MEP drawings in 1/8” scale, hard copy plots or prints – two sets o As-built A&MEP drawings in AutoCAD, latest version

Reviews.

IRS reviews each submittal to ensure compliance with agency standards and requirements. The lessor/contractor is responsible for ensuring compliance with building, electrical, mechanical, lighting, life safety and other applicable codes and regulations.

mailto:angel.d.casper@irs.gov

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IRS requires reasonable time for review of submittals. The project schedule should allow the following time frames for agency reviews:

o Validate Program of Requirements (POR) – 10 working days Approvals.

The IRS PM will approve – or will obtain approval for - all requirements, plans, submittals, requests-for-information (RFI), requests for funding, changes and change orders during the course of the project. Do not act upon information or direction received through other means or channels without written direction or approval from the IRS PM.

Cost Tracking.

For new IRS occupancies, require the lessor/contractor to provide a cost breakdown of shell and TI pricing, according to the GSA RLP. An Excel tracking tool is required.

Acceptance of final pricing by the IRS PM and issuance of a Notice to Proceed (NTP) by the Contracting Officer (or COTR for delegated buildings) shall establish the cost ceiling for construction. Requests for additional funding must be submitted by Change Order to the IRS PM for approval prior to performing the additional work or to incurring related expenses.

Construction Progress Meetings.

The IRS PM or representative will make periodic site visits – and attend regular construction meetings - to review the progress of construction and any submittals or proposed Change Orders. When IEQ safety measures and/or controls are required, the IRS PM or representative will perform monthly site inspections.

Access.

Authorized IRS personnel and contractors will require access to the space prior to completion of construction. The IRS PM will require access during all progress meetings, site walk-throughs and upon substantial completion to inspect the work.

Substantial Completion.

Upon notice of substantial completion, IRS will inspect the work and – together with GSA –prepare a Punch List of items for correction by the contractor. The inspection shall be for quality and compliance with IRS standards and requirements.

The contractor shall have five days to correct any deficiencies. Final acceptance is subject to correction of Punch List items. Inspections for code compliance shall be by the city or local governing authority; a certificate of occupancy (or equal) is required for final acceptance.

II. SPACE REQUIREMENTS

Warehouse would require:

Dock access with 2 dock doors, man door, dumpster, electricity 110-120 and 220-240 volts to charge forklift and electric pallet jacks, dock lights, exit signs, adequate lighting, HVAC is not required, but preferred. Fire suppression system preferred but not required.

III. CONSTRUCTION REQUIREMENTS

The GSA/lessors/contractors shall comply with IRS standards and requirements, for new construction or alterations to existing occupancies and comply with all applicable building and life safety codes and industry/trade standards.