2nd QTR Delivery Schedule Memo.docx
DOCX document 51 KB Posted
- Attached to
- FCC Coleman - Q2 FY25 Paper Specs
- Solicitation number
- 15B30225Q00000005
About this file
This document is a Delivery Schedule Memo from the Federal Correctional Complex (FCC) Coleman in Florida. It outlines the delivery schedules for vendors who have been awarded a contract to provide food services to the facility.
The memo specifies four different delivery schedules that vendors must adhere to, with varying quantities and timelines for the deliveries. Schedule #1 requires a single shipment between January 2-16, 2025. Schedule #2 requires two equal shipments, the first between January 2-16, 2025 and the second between February 1-15, 2025. Schedule #3 requires three equal shipments, the first between January 2-16, 2025, the second between February 1-15, 2025, and the third between March 1-15, 2025. Schedule #4 requires 13 smaller shipments on Mondays and Tuesdays from January 2 to March 26, 2025.
The memo also provides detailed instructions on delivery requirements, such as temperature controls, palletization, and invoice submission. It warns that failure to adhere to the delivery schedules or specifications will be noted as a performance issue that could impact future contract awards.
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Other files
| File | Type | Posted |
|---|---|---|
| FCC COLEMAN Q2FY25 - LINKS TO MARKETPLACE.xlsx | XLSX spreadsheet | |
| Q00000005 mod 0001.pdf | ||
| Q00000005.pdf |
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Text version
UNITED STATES GOVERNMENT
memorandum
FEDERAL BUREAU OF PRISONS
Federal Correctional Complex Coleman, Florida 33521
DATE: November 14, 2024 Attention Vendors:
Here are the delivery schedules that you bid on and must abide by:
Schedule #1 All in one shipment to be delivered between the following dates, January 2-16, 2025, Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/3051/3056 with any questions.
Schedule #2 Split total quantities into two equal shipments. The first delivery, half of the order, must be delivered between the following dates, January 2-16, 2025 and the second delivery, remainder of the order, must be delivered between the following dates February 1-15, 2025. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/ 3051/3056.
Schedule #3 Split total quantity into three equal shipments. The first delivery, one third the order, must be delivered between the following dates, January 2-16, 2025 the second delivery, another one third of the order must be delivered between the following dates February 1-15, 2025, and the third delivery, the remainder of the order, must be delivered between the following dates, March 1-15, 2025. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/3051/3056.
Schedule #4 Split total quantity into 13 shipments to be delivered each Monday-Tuesday, beginning January 2, 2025 and ending with the last delivery no later than, Wednesday, March 26, 2025. Deliveries must be made between 7:30 AM and 12:00 PM. We reserve the right to increase or decrease quantities based on institutional needs. Quantity changes will be made no less than one week prior to delivery.
Hours of delivery are 7:30 a.m. - 2:30 p.m. Monday - Friday. No deliveries on Saturday, Sunday or Federal Holidays. Please note that observed federal holidays for this quarter are as follows: Wednesday, January 1, 2025 (New Years Day); Monday, January 20, 2025 (MLK Day); Monday, February 17, 2025 (Presidents Day).
This quarter (January 1, 2025 – March 31, 2025) if delivery schedules are not adhered to, it will be noted as a performance issue and your delivery may be rejected if it is too early or may be re-awarded if it is late. All items must meet specifications or they will be rejected and it will be noted as a performance issue and be re-awarded to the next low bidder. If you have performance issues they will be considered when future awards are made.
The following items must be adhered to: all deliveries must be palletized and wrapped, all non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F, all frozen foods must be delivered at 0 degrees F or below (any products that indicate prior thawing will be rejected), items may require thawing and cooking to determine specification compliance, receipt of delivery is conditional for a 3 day period to allow for adequate examination and testing, items that are conditionally received and found to be unacceptable must be picked up at the vendors' expense within 2 weeks of notification or it will be disposed.
Lastly, we cannot accept faxed invoices. All invoices must be mailed or e-mailed. Please do not call accounting and ask for pay dates. Only call accounting if your payment terms are not being met. Please do not contact our accounting department without a valid payment complaint.
If you have any questions regarding these matters, please e-mail me at ametcalf@bop.gov
Sincerely, /S/ Angel Metcalf, Food Service Administrator, FCC-Coleman image1.wmf
File details come from the government source that posted it. Updated .