2nd QTR Delivery Schedule Memo.docx
DOCX document 52 KB Posted
- Attached to
- FCC Coleman FY26 December Produce
- Solicitation number
- 15B30226Q00000005
About this file
This document is a delivery schedule memorandum from the Federal Bureau of Prisons Federal Correctional Complex Coleman for food service vendors. The memo outlines four distinct delivery schedules for the first quarter of 2026 (January 1 - March 31), ranging from single shipments to weekly deliveries, with specific requirements for each schedule. Vendors must deliver products to the Food Service Warehouse between specified date ranges, with deliveries on a first-come, first-served basis.
Critical requirements include palletized and wrapped deliveries, strict temperature controls (34-40 degrees F for non-frozen perishables, 0 degrees F or below for frozen items), and adherence to delivery windows between 7:30 AM and 2:30 PM, Monday through Friday. The memo warns that non-compliance will be noted as a performance issue, potentially affecting future contract awards. Specific federal holidays are noted (New Year's Day, MLK Day, President's Day), during which no deliveries will be accepted. Vendors must submit invoices by mail or email, and product specifications will be rigorously checked, with a 3-day conditional receipt period and potential rejection of non-compliant items.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Produce specs.xlsx | XLSX spreadsheet |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
UNITED STATES GOVERNMENT
memorandum
FEDERAL BUREAU OF PRISONS
Federal Correctional Complex Coleman, Florida 33521
DATE: October 29, 2025 Attention Vendors: Here are the delivery schedules that you bid on and must abide by:
Schedule #1 All in one shipment to be delivered between the following dates, January 2-15, 2026, Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3050/3052/3165/3051/3056 with any questions.
Schedule #2 Split total quantities into two equal shipments. The first delivery, half of the order, must be delivered between the following dates, January 2-15, 2026 and the second delivery, remainder of the order, must be delivered between the following dates February 2-17, 2026. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3050/3052/3165/ 3051/3056.
Schedule #3 Split total quantity into three equal shipments. The first delivery, one third the order, must be delivered between the following dates, January 2-15, 2026, the second delivery, another one third of the order must be delivered between the following dates February 2-17, 2026, and the third delivery, the remainder of the order, must be delivered between the following dates, March 2-16, 2026. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3050/3052/3165/3051/3056.
Schedule #4 (Weekly Deliveries) Split total quantity into 13 shipments to be delivered each Monday-Tuesday, beginning January 5, 2026 and ending with the last delivery no later than, Tuesday, March 31, 2026. Deliveries must be made between 7:30 AM and 12:00 PM. We reserve the right to increase or decrease quantities based on institutional needs. Quantity changes will be made no less than one week prior to delivery. Produce is due each Monday, in full. Bread, Milk, and Eggs are due on Tuesday.
Hours of delivery are 7:30 a.m. - 2:30 p.m. Monday - Friday. No deliveries on Saturday, Sunday or Federal Holidays. Please note that observed federal holidays for this quarter are as follows: Thursday, January 1, 2026 (New Years Day); Monday, January 19, 2026 (MLK Day); Monday, February 16, 2026 (President’s Day).
This quarter (January 1, 2026 – March 31, 2026) if delivery schedules are not adhered to, it will be noted as a performance issue and your delivery may be rejected if it is too early or may be re-awarded if it is late. All items must meet specifications or they will be rejected and it will be noted as a performance issue and be re-awarded to the next low bidder. If you have performance issues they will be considered when future awards are made.
The following items must be adhered to: all deliveries must be palletized and wrapped, all non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F, all frozen foods must be delivered at 0 degrees F or below (any products that indicate prior thawing will be rejected), items may require thawing and cooking to determine specification compliance, receipt of delivery is conditional for a 3 day period to allow for adequate examination and testing, items that are conditionally received and found to be unacceptable must be picked up at the vendors' expense within 2 weeks of notification or it will be disposed.
Lastly, we cannot accept faxed invoices. All invoices must be mailed or e-mailed. Please do not call accounting and ask for pay dates. Only call accounting if your payment terms are not being met. Please do not contact our accounting department without a valid payment complaint.
If you have any questions regarding these matters, please e-mail me at ametcalf@bop.gov
Sincerely, /S/ Angel Metcalf, Food Service Administrator, FCC-Coleman image1.wmf
File details come from the government source that posted it. Updated .