2ND Engineering RFQ.pdf

Request for Qualifications (RFQ) for Professional Engineering Services

The Town of Seaboard has received a Community Development Block Grant – Neighborhood

Revitalization (CDBG-NR) award by the North Carolina Department of Commerce (NCDOC) Rural

Economic Development Division (REDD) for the replacement of one home in the town. The Town needs engineering services related to designing/installing a low-pressure residential wastewater system at 603

S. Washington Street.

Contingent upon this award, the Town Board is soliciting requests for qualifications for professional engineering services to assist the Town in both a) designing the low-pressure residential wastewater system, and b) subsequent engineering design and bid package services and construction inspection services, of this project in compliance with all applicable federal requirements and regulations under the

CDBG program. Payment terms will be negotiated with the selected firm. The fee for professional engineering services will be paid with CDBG funds.

Scope of Work:

Engineering services shall include, but are not limited to, standard tasks necessary for the implementation of the project in conformance with the CDBG program and NCDOC compliance areas:

1. Preparing the final design and construction bid package in conformance with applicable regulations and requirements;

2. Supervising the bid advertising, tabulation, and award process, including preparing the advertisements for bid solicitations, conducting pre-bid meeting, conducting bid opening, and issuing the notice to proceed;

3. Conducting the pre-construction conference;

4. Surveying, field staking, on-site supervising of construction work, and preparing inspection reports;

5. Reviewing and approving all contractor requests for payment, change orders, and submitting approved requests to the governing body;

6. Providing reproducible plan drawings to the Town upon project completion;

7. Conducting final inspection and testing;

8. Submitting certified “as-built” drawings to appropriate authorities; and

9. Preparing an operation and maintenance manual for the town and homeowner (if applicable).

Submission Requirements:

RFQ submissions must include at a minimum:

1. Individual or Firm Information: firm’s legal name, address, email, and telephone number, the principal(s) of the firm and their experience and qualifications;

2. Wastewater Experience: The specialized experience and technical competence of the staff to be assigned to the project with respect to wastewater improvements or related work, description of firm’s prior experience, including any similar projects (in particular those funded by CDBG), size of community, location, total construction cost, and names of local officials knowledgeable regarding the firm’s performance on related work. Include at least five references within the past five years;

3. Firm Capacity and Capability: The capacity and capability of the firm to perform the work in question, including specialized services, within the period of the grant, the past record of performance of the firm with respect to such factors as control of costs, quality of work, and ability to meet schedules; description of firm’s current work activities, capability of carrying out all aspects of CDBG related activities, and firm’s anticipated availability during the term of the project;

4. The proposed work plan and schedule for activities to be performed; and

5. Documentation of compliance with state and federal debarment/eligibility requirements.

Qualification Evaluation Criteria:

Submissions will be evaluated per the following factors:

1. Qualifications, Competence and Reputation of Firm and Personnel 25 points

2. Firm’s Capability to Meet Time and Project Budget Requirements 20 points

3. Present and Project Workload of Firm 15 points

4. Related Experience on Similar CDBG projects 20 points

5. Recent and Current Work for the Entity Issuing RFQ 20 points

Upon completion of the review, the Committee will make its recommendation to the Town Board for approval to negotiate a contract price.

Respondents may review the CDBG-NR application which includes a description of the proposed project including activities, budget, schedule, and other pertinent information by visiting the Town offices during regular office hours.

Contract Award:

Once the most qualified firm is selected, the cost for the engineering services will be negotiated with said firm. Contracts executed for engineering and construction inspection services shall be contingent upon the Release of Funds and Funding Conditions.

The above information should be submitted no later than 2:00 p.m. on Wednesday, October 21, 2026, at the Seaboard Town Hall at the following address: Town of Seaboard, C/O Town Clerk, PO Box 327 or

102 W. Central Street, Seaboard, NC 27876 or by email at khampton@townofseaboardnc.org.

The Town is an Equal Opportunity Employer and invites the submission of proposals from small and minority and women-owned firms, historically underutilized businesses, and certified/registered Section

3 businesses concerns.

This information is available in Spanish or any other language upon request. Please contact Kristi

Hampton-Deida, Town Clerk, at 252-589-5061 or at the Seaboard Town Hall, 102 West Central St, Seaboard, NC 27876 for accommodations for this request.

Esta información está disponible en español o cualquier otra lengua a petición. Entre en contacto con por favor a Kristi Hampton-Deida, encargado de la ciudad, en 252-589-5061 o en la ciudad pasillo, 102 West

Central Street, Seaboard, NC 27876 de Seaboard para las comodidades para esto petición.

Request for Qualifications (RFQ) for Professional Engineering Services