TC.DOC

PAGE

2FYC-HO-10-0001N

Page 1A

552.219-71

NOTICE TO OFFERORS OF SUBCONTRACTING PLAN REQUIREMENTS (SEP 1999)

The General Services Administration (GSA) is committed to assuring that maximum practicable opportunity is provided to small, HUBZone small, small disadvantaged, and women-owned small business concerns to participate in the performance of this contract consistent with its efficient performance. GSA expects any subcontracting plan submitted pursuant to FAR 52.219—9, Small Business Subcontracting Plan, to reflect this commitment. Consequently, an offeror, other than a small business concern, before being awarded a contract exceeding $500,000 ($1,000,000 for construction), must demonstrate that its subcontracting plan represents a creative and innovative program for involving small, HUBZone small, small disadvantaged, and women-owned small business concerns as subcontractors in the performance of this contract.

552.232-78

PAYMENT INFORMATION (JUL 2000)

The General Services Administration (GSA) makes information on contract payments available electronically at http:// www.finance.gsa.gov. The Contractor may register at the site and review its record of payments. This site provides information only on payments made by GSA, not by other agencies.

CP-FSS-1-A

(APR 1993)

Solicitation No. 2FYC-HO-10-0001N

ISSUE DATE: FEBRUARY 11, 2010

CLOSING DATE: MARCH 04, 2010

CLOSING TIME 3:00 PM

REQUIREMENTS CONTRACT FOR

FSC CLASS 7460

PERIOD: DOA THROUGH 03/12/2011

ANY INFORMATION THAT MAY BE DESIRED ON THIS PARTICULAR SOLICITATION

CAN BE OBTAINED FROM THE ISSUING OFFICE ADDRESS SHOWN HEREIN.

Page 2A

CP-FSS-3

NOTICE: REQUESTS FOR EXPLANATION OR INFORMATION (MAR 1996)

Oral or written requests for explanation or information regarding this solicitation should be directed to:

GENERAL SERVICES ADMINISTRATION

FEDERAL SUPPLY SERVICES

26 FEDERAL PLAZA, 19-108

NEW YORK, NY 10278

Or

Phone LaTanya Harrison (212) 264-2679 or fax (212)264-0526.

Email: latanya.harrison@gsa.gov

IMPORTANT: DO NOT ADDRESS OFFERS, MODIFICATIONS OR WITHDRAWALS TO THE ABOVE ADDRESS. THE ADDRESS DESIGNATED FOR RECEIPT OF OFFERS IS CONTAINED ELSEWHERE IN THIS SOLICITATION.

CP-FSS-4-A

SOLICITATION COPIES (MAR 1996)

(a) To reduce Government costs, only one copy (either paper copy or diskette) of this solicitation is provided to addressees on our bidders' mailing list. If additional paper copies are required (see 52.212-1, Instructions to Offerors—Commercial Items and its addendum for number of copies to be submitted), you may reproduce them yourself, provided they are complete in every respect*, or you may obtain them from the address specified below:

GENERAL SERVICES ADMINISTRATION

SMALL BUSINESS UTILIZATION CENTER

26 FEDERAL PLAZA, RM. 18-110

NEW YORK, NY 10278

Offers Are Due: 03/04/10 Close Of Business 3:00pm

(b) Offerors are strongly urged to use two-sided copying of offers for submission to GSA.

EXCEPTION: Oversized blueprints, drawings, or similar documents which are incorporated by reference in and attached (folded) to the solicitation are not required to be duplicated for the purpose of submitting a duplicate copy of the offer to GSA.

CP-FSS-6

ELECTRONIC DATA INTERCHANGE (EDI) ORDERING (JAN 1994)

Offerors are advised that the Federal Supply Service is expanding use of elec tronic communications to exchange business documents. The Placement of Orders clause contained in this contract provides that orders may be placed using Electronic Data Interchange (EDI) procedures.

CP-FSS-17

PAST PERFORMANCE EVALUATION FACTOR (DEC 1998) MACROBUTTON OpenFSSAL957 Federal Acquisition Regulation (FAR) Chapter 15.3 requires that past performance be an evaluation factor in competitively negotiated contracts over $1,000,000. This threshold will decline to $100,000 by January 1999. Past performance may be used as a factor in solicitations under $100,000 at the discretion the Contracting Officer. Offerors are advised that the quality of an offeror’s past performance, on contracts similar to that solicited, will be a factor in the award decision for this solicitation. Further, the Contractor’s performance under any contract(s) resulting from this solicitation may directly impact future contract awards. Solicitation provision L-FSS-495, Performance History, provides instruction on past performance information that may be provided by offerors. The methods to be used in evaluating past performance, as a part of the award decision(s), are described in the provision M-FSS-303, Method of Award.

CP-FSS-30

(APR 1993)

PLEASE REMOVE THIS COVER PAGE(S) BEFORE SUBMITTING OFFER TO GSA.

NOTE: WE WILL NOT EXCEPT EXECTRONIC OFFERS

SEND YOUR OFFER TO:

GENERAL SERVICES ADMINISTRATION

SMALL BUSINESS UTILIZATION CENTER

26 FEDERAL PLAZA 18-110

NEW YORK, NEW YORK 10278

Page 3A

INFORMATION CALL:

DESTINATION UNLESS

12. DISCOUNT TERMS

UNRESTRICTED

BLOCK IS MARKED

FORMCHECKBOX

SEE SCHEDULE

NET 30

13a. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

ATTN: 2FYC-HO-09-0009

N

FORMCHECKBOX

HUBZONE SM. BUSINESS BUSINSESS

13b. RATING

8(A)

RFQ

FORMCHECKBOX

IFB

X RFP

17a. CONTRACTOR/OFFEROR

OFFEROR

FORMCHECKBOX

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

FORMCHECKBOX

SEE ADDENDUM

(Attach Additional Sheet as Necessary)

FORMCHECKBOX

27a. solicitation incorporates by reference FAR 52.212-1, 52.212-4. FAR 52.212-3 and 52.212-5 are attached.

Addenda FORMCHECKBOX are FORMCHECKBOX are not attached.

FORMCHECKBOX

27b. contract/purchase order incorporates by reference FAR 52.212-4. FAR 52.212-5 is attached.

Addenda x are FORMCHECKBOX are not attached.

28.

FORMCHECKBOX

FORMCHECKBOX

AWARD OF CONTRACT: REFERENCE OFFER DATED . YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 1449 (REV. 4/2002)

Previous Edition Is Not Usable Prescribed by GSA ( FAR (48 CFR) 53.212

Page 4A

32a. QUANTITY IN COLUMN 21 HAS BEEN

FORMCHECKBOX

RECEIVED

FORMCHECKBOX

INSPECTED

FORMCHECKBOX

ACCEPTED, AND CONFORMS TO THE CONTRACT EXCEPT AS NOTED:

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER

FORMCHECKBOX

PARTIAL FORMCHECKBOX

FINAL

FORMCHECKBOX

COMPLETE FORMCHECKBOX

PARTIAL FORMCHECKBOX

FINAL

37. CHECK NUMBER

42b. RECEIVED AT (Location)

STANDARD FORM 1449 (REV. 4/2002) BACK

PART I-SECTION B-SUPPLIES OR SERVICES AND PRICES/COSTS

NSN 7460-01-188-7105 – FILE, VISIBLE INDEX

F.O.B.

ITEM

EST PEAK EST NO. EST 12 MONTH DESTINATION

NO.

DESTINATION MONTHLY OF ORDERS QUANTITY

UNIT

UNIT

1.

BURLINGTON, N.J.

246 7 1,344 EA $__________

2. STOCKTON CA. 140

4 480 EA $__________

DELIVERY TIME __________________________

BID PRICE FOR ORDERS UP TO $500.00 FOR DIRECT DELIVERY TO CONTINENTAL U.S. DESTINATIONS. __________________________________

NSN 7460-01-218-2843 – FILE, VISIBLE INDEX

EST PEAK EST NO. EST 12 MONTH DESTINATION

NO.

DESTINATION MONTHLY OF ORDERS QUANTITY

UNIT

UNIT

1.

BURLINGTON, N.J.

137 7 749 EA $__________

2. STOCKTON CA. 59

4 208 EA $__________

DELIVERY TIME __________________________

BID PRICE FOR ORDERS UP TO $500.00 FOR DIRECT DELIVERY TO CONTINENTAL U.S. DESTINATIONS. __________________________________

NSN 7460-01-207-4257 – FILE, VISIBLE INDEX

EST PEAK EST NO. EST 12 MONTH DESTINATION

NO.

DESTINATION MONTHLY OF ORDERS QUANTITY

UNIT

UNIT

1.

BURLINGTON, N.J.

170 3 450 EA $__________

2. STOCKTON CA. 178

3 468 EA $__________

DELIVERY TIME __________________________

BID PRICE FOR ORDERS UP TO $500.00 FOR DIRECT DELIVERY TO CONTINENTAL U.S. DESTINATIONS. __________________________________

“If exceptions are being taken to any characteristics listed in the attached IPD, a full explanation must be disclosed and accompany the RFQ response, and your quote may or may not be accepted.”

7460-01-188-7105 UI: EA

FILE, VISIBLE INDEX, STATIONARY:

DESCRIPTION

ITEM NAME FILE,VISIBLE INDEX,STATIONARY

GENERAL CHARACTERISTICS HIGH -IMPACT POLYSTENE CASE

ITEM DESCRIPTION FEATURES A PROTECTIVE

SEE-THROUGH SMOKE DUST LID;

COMPLETE WITH 500 SNAP-IN,

SNAPOUT CARDS,PLUS 24

DIVIDERS

Capacity: 2-5/8" x 4" Snap-in or snap-out cards, 500 Cards capacity, 24 dividers

Designed for standard and business cards. Includes a set of A-Z index cards. Smoke-tinted cover. Black color plastic base.

EXCEPTION(S) TO SPECIFICATION

PRODUCT CERTIFICATION: If equal commercial product is provided, it is the responsibility of the supplier to ensure that the equal product meets the requirements of the original product indicated on the purchase description. Supplier may utilize any testing facility to verify that the product is in fact equal to the original, or better. Written certification of conformance is acceptable, unless otherwise specified. The government reserves the right to require proof of such conformance, and/or perform any necessary independent testing.

PACKAGING/PACKING

PACKAGING/PACKING: Each item shall be packaged in accordance with normal commercial practice and packed to assure acceptance by common carrier and to provide product protection against loss or damage during multiple shipments, handling and storage. The shipping container shall be in compliance with the National Motor Freight Classification and the Uniform Freight Classification, and shall not be more than 51 pounds in weight.

MARKING

For civilian destinations - In accordance with FED-STD-123G, dated June 6, 1997. For military destinations - In accordance with MIL-STD-129P, dated December 15, 2002, and Change 3, dated October 29, 2004. Bar code marking shall be included for both civilian and military destinations.

PALLETIZATION

IN ACCORDANCE WITH PALLETIZATION REQUIREMENT, DATED 8/15/2004, UNLESS OTHERWISE INDICATED IN THE CONTRACT OR PURCHASE ORDER.

PCM

The contractor shall certify that the product offered shall include 50 % recovered fiber, including 20 % postconsumer fiber as defined by the Paper Products Advisory Notice II (Paper RMAN II), which may be found in the Federal Register, Vol. 63, No. 109, dated June 8, 1998. You may order copies via the RCRA Hotline at (800) 424-9346. The Government reserves the right to require proof of such conformance prior to first delivery and thereafter as may be otherwise provided for under the provision of the contrac

Certification. The contractor shall certify that if polystyrene is used in the manufacture of the item, the product offered shall include a minimum range of 25 - 80 percent Postconsumer Recovered Materials in accordance with the 40 Code of Federal Regulations Part 247, Comprehensive Guideline for Procurement of Products Containing Recovered Materials; final rule. The Government reserves the right to require proof of such conformance prior to first delivery and thereafter as may be otherwise provided for under the provision of the contract.

7460-01-218-2843 UI: EA

FILE, VISIBLE CARD FILIING

DESCRIPTION

ITEM NAME

ILE,VISIBLE INDEX,ROTARY

MOUNTING TYPE

TABLE

OPERATION METHOD

HAND

COVER

NOT PROVIDED

AXLE POSITION

HORIZONTAL

CARD ROW QUANTITY FOR WHICH

DESIGNED

CARD QUANTITY

CARD MAXIMUM WIDTH

5.000 INCHES

CARD MAXIMUM HEIGHT

3.000 INCHES

DESK TRAY

NOT PROVIDED

SPECIAL FEATURES

COLOR-BLACK, 24 INSERTABLE

A-Z INDEX TABS, UNIQUE 360

DEGREE SWIVEL ACTION;

ALLOWS CARDS TO SNAP IN AND

OUT WHTH EASE; STURDY BASE

KEEPS UNIT IN PLACE

Description: Open Rotary Card File w/Swivel Base, 500 Rotary Card File with swivel base 360 degrees swivel for full access. Made of polystyrene case. Black base. Open file 3 x 5 card sie. Includes 24 insertable A-Z index tabs.

EXCEPTION(S) TO SPECIFICATION

PRODUCT CERTIFICATION: If equal commercial product is provided, it is the responsibility of the supplier to ensure that the equal product meets the requirements of the original product indicated on the purchase description. Supplier may utilize any testing facility to verify that the product is in fact equal to the original, or better. Written certification of conformance is acceptable, unless otherwise specified. The government reserves the right to require proof of such conformance, and/or perform any necessary independent testing.

PACKAGING/PACKING

PACKAGING/PACKING: Each item shall be packaged in accordance with normal commercial practice and packed to assure acceptance by common carrier and to provide product protection against loss or damage during multiple shipments, handling and storage. The shipping container shall be in compliance with the National Motor Freight Classification and the Uniform Freight Classification, and shall not be more than 51 pounds in weight.

MARKING

For civilian destinations - In accordance with FED-STD-123G, dated June 6, 1997. For military destinations - In accordance with MIL-STD-129P, dated December 15, 2002, and Change 3, dated October 29, 2004. Bar code marking shall be included for both civilian and military destinations.

PALLETIZATION

IN ACCORDANCE WITH PALLETIZATION REQUIREMENT, DATED 8/15/2004, UNLESS OTHERWISE INDICATED IN THE CONTRACT OR PURCHASE ORDER.

PCM

The contractor shall certify that the product offered shall include 50 % recovered fiber, including 20 % postconsumer fiber as defined by the Paper Products Advisory Notice II (Paper RMAN II), which may be found in the Federal Register, Vol. 63, No. 109, dated June 8, 1998. You may order copies via the RCRA Hotline at (800) 424-9346. The Government reserves the right to require proof of such conformance prior to first delivery and thereafter as may be otherwise provided for under the provision of the contrac

Certification. The contractor shall certify that if polystyrene is used in the manufacture of the item, the product offered shall include a minimum range of 25 - 80 percent Postconsumer Recovered Materials in accordance with the 40 Code of Federal Regulations Part 247, Comprehensive Guideline for Procurement of Products Containing Recovered Materials; final rule. The Government reserves the right to require proof of such conformance prior to first delivery and thereafter as may be otherwise provided for under the provision of the contract.

7460-01-207-4257 UI: EA

FILE, VISIBLE INDEX, STATIONARY:

DESCRIPTION

FILE,VISIBLE INDEX,STATIONARY

ITEM NAME:

FILE,VISIBLE INDEX,STATIONARY

ITEM DESCRIPTION:

UNCOVERED HI-IMPACT POLYSTYRENE VISIBLE INDEX FILE TRAY

HOLDING 500 EACH SNAP IN, SNAP OUT 2-1/4" X 4" BLANK STANDARD

ROTARY BUSINESS CARDS AND 24 EACH ACETATE LAMINATED A-Z INDEX GUIDES. TRAY BACK IS ELEVATED FOR EASY VIEWING.

SIZE:

W=4-3/4"; H=3"; D=9-3/8"

COLOR:

BLACK

SPECIAL FEATURES: WHEN YOU COMPRESS ALL THE CARDS TOGETHER IT WILL SNAP SHUT VIP MODEL.

PACKAGING/PACKING

PACKAGING/PACKING: Each item shall be packaged in accordance with normal commercial practice and packed to assure acceptance by common carrier and to provide product protection against loss or damage during multiple shipments, handling and storage. The shipping container shall be in compliance with the National Motor Freight Classification and the Uniform Freight Classification, and shall not be more than 51 pounds in weight.

MARKING

For civilian destinations - In accordance with FED-STD-123H, dated August 8, 2007. For military destinations - In accordance with MIL-STD-129P, dated December 15, 2002, and Change 4, dated September 19, 2007. Bar code marking shall be included for both civilian and military destinations.

PALLETIZATION

IN ACCORDANCE WITH BELOW PALLETIZATION REQUIREMENT, DATED 8/15/2004, UNLESS OTHERWISE INDICATED IN THE CONTRACT OR PURCHASE ORDER.

PALLETIZATION REQUIREMENT 8/15/2004

Palletization: The shipping (transport) containers shall be palletized. The pallets shall be 48-inch length x 40-inch width, general purpose, four-way entry, flush stringer, and double-face non-reversible pallets. The palletized load shall not exceed 2500 pounds in weight for shipments to the Eastern Distribution Center (Burlington). The palletized load shall not exceed 2000 pounds in weight for shipments to the Western Distribution Center (French Camp and Stockton Locations). The palletized load shall not overhang the pallet deck board edge by more than 1 inch and shall not exceed 53 inches in overall height (including pallet). Less than half pallet loads or loads shipped by small package carrier in acceptable transport packing need not be palletized. When less than full but more than a half pallet is used, the palletized load shall utilize proper bracing and/or reinforcement to ensure that the load can withstand two additional loads placed on it.

Stacking: A load-stacking test shall be performed once, at the beginning of the contract, for each different unitized or palletized load configuration. A fully palletized load shall be tested utilizing a total stack of three palletized loads, with all the proper bracing and/or reinforcement necessary to perform the test. There shall be no evidence of damage to the pallets, shipping containers or products when stack is tested on the rigid surface for a minimum of 24 hours, in compliance with all the National and Local Safety Regulations. The pre-tested palletized load configuration shall be duplicated using the same packaging materials, pattern, number of shipping (transport) containers, and procedures consistent throughout the duration of the contract. Palletized loads shall be stable and safe when handled with mechanical equipment by qualified personnel.

Materials: All lumber used inside or outside a shipment shall be bark free. No used wood pallets with repaired components or stringers will be acceptable. All wood pallet stringers shall be manufactured from hardwoods. Pallets manufactured of materials other than wood, shall conform to all the requirements specified herein.

Unitization: For the purpose of this requirement, the assembled group of containers or items in a single load that can be handled as a unit throughout the distribution system. Unitization encompasses, but is not limited to, consolidation in a container, placement on a pallet or load base having forklift capability, or securely binding together. Shipments should be considered for unitization where appropriate or specified.

Unitization of pallet load: The palletized load shall be unitized and secured to the pallet to insure that the load arrives intact without product damage. The containers or items shall be placed in a suitable pattern to form a stable and balanced load. Vertical, horizontal or filler reinforcement shall be added as necessary to meet the stacking strength requirements. A palletized load shall be secured to the pallet by shrink or stretch wrapping, and/or, by steel or nonmetallic strapping. When steel or nonmetallic strapping is used, edge protectors shall be provided to prevent damage to the cartons when tensioning the strapping. As a minimum, two straps shall run lengthwise, two straps shall run widthwise, and two straps shall run around the girth of the palletized load. A palletized load shall be capable of protecting the products against damage in a multiple handling, transportation, and storage environment having distribution warehouses with rack systems that support the load/s overhead of warehouse personnel.

Notice of special requirements for shipment to all countries that have endorsed the IPPC Guidelines for treatment of non-manufactured wood packaging: The International Plant Protection Convention (IPPC) has approved and published on March 15, 2002, Guidelines for Regulating Wood Packaging Material in International Trade . Countries endorsing the IPPC Guidelines are found at http://www.aphis.usda.gov/ppq/swp/. Clause D-FSS-468 requires non-manufactured wood pallets and other non-manufactured wood packaging material used in shipments destined to IPPC compliant countries require the appropriate wood treatment. Additionally, shipments delivered to DOD distribution facilities or freight consolidation points for eventual delivery to or through EU/IPPC countries shall comply with applicable DLA Regulations and Procurement Letter PROCLTR 02-17.

PCM

The contractor shall certify that the product offered shall include 50 % recovered fiber, including 20 % postconsumer fiber as defined by the Paper Products Advisory Notice II (Paper RMAN II), which may be found in the Federal Register, Vol. 63, No. 109, dated June 8, 1998. You may order copies via the RCRA Hotline at (800) 424-9346. The Government reserves the right to require proof of such conformance prior to first delivery and thereafter as may be otherwise provided for under the provision of the contract

REVISED PALLETIZATION REQUIREMENT – 8-15-2004

Palletization: The shipping (transport) containers shall be palletized. The pallets shall be 48-inch length x 40-inch width, general purpose, four-way entry, flush stringer, and double-face non-reversible pallets. The palletized load shall not exceed 2500 pounds in weight for shipments to the Eastern Distribution Center (Burlington). The palletized load shall not exceed 2000 pounds in weight for shipments to the Western Distribution Center (French Camp and Stockton Locations). The palletized load shall not overhang the pallet deck board edge by more than 1 inch and shall not exceed 53 inches in overall height (including pallet). Less than half pallet loads or loads shipped by small package carrier in acceptable transport packing need not be palletized. When less than full but more than a half pallet is used, the palletized load shall utilize proper bracing and/or reinforcement to ensure that the load can withstand two additional loads placed on it.

Stacking: A load-stacking test shall be performed once, at the beginning of the contract, for each different unitized or palletized load configuration. A fully palletized load shall be tested utilizing a total stack of three palletized loads, with all the proper bracing and/or reinforcement necessary to perform the test. There shall be no evidence of damage to the pallets, shipping containers or products when stack is tested on the rigid surface for a minimum of 24 hours, in compliance with all the National and Local Safety Regulations. The pre-tested palletized load configuration shall be duplicated using the same packaging materials, pattern, number of shipping (transport) containers, and procedures consistent throughout the duration of the contract. Palletized loads shall be stable and safe when handled with mechanical equipment by qualified personnel.

Materials: All lumber used inside or outside a shipment shall be bark free. No used wood pallets with repaired components or stringers will be acceptable. All wood pallet stringers shall be manufactured from hardwoods. Pallets manufactured of materials other than wood, shall conform to all the requirements specified herein.

Unitization: For the purpose of this requirement, the assembled group of containers or items in a single load that can be handled as a unit throughout the distribution system. Unitization encompasses, but is not limited to, consolidation in a container, placement on a pallet or load base having forklift capability, or securely binding together. Shipments should be considered for unitization where appropriate or specified.

Unitization of pallet load: The palletized load shall be unitized and secured to the pallet to insure that the load arrives intact without product damage. The containers or items shall be placed in a suitable pattern to form a stable and balanced load. Vertical, horizontal or filler reinforcement shall be added as necessary to meet the stacking strength requirements. A palletized load shall be secured to the pallet by shrink or stretch wrapping, and/or, by steel or nonmetallic strapping. When steel or nonmetallic strapping is used, edge protectors shall be provided to prevent damage to the cartons when tensioning the strapping. As a minimum, two straps shall run lengthwise, two straps shall run widthwise, and two straps shall run around the girth of the palletized load. A palletized load shall be capable of protecting the products against damage in a multiple handling, transportation, and storage environment having distribution warehouses with rack systems that support the load/s overhead of warehouse personnel.

Notice of special requirements for shipment to all countries that have endorsed the IPPC Guidelines for treatment of non-manufactured wood packaging: The International Plant Protection Convention (IPPC) has approved and published on March 15, 2002, “Guidelines for Regulating Wood Packaging Material in International Trade”. Countries endorsing the IPPC Guidelines are found at http://www.aphis.usda.gov/ppq/swp/. Clause D-FSS-468 requires non-manufactured wood pallets and other non-manufactured wood packaging material used in shipments destined to IPPC compliant countries require the appropriate wood treatment. Additionally, shipments delivered to DOD distribution facilities or freight consolidation points for eventual delivery to or through EU/IPPC countries shall comply with applicable DLA Regulations and Procurement Letter PROCLTR 02-17.

LABEL SAMPLE

7520-01-219-2308

N-W-CF276-RN-3

COPYHOLDER

P/N 21106

6 EA

ADAMS MARKETING

ASHLAND, VA 23005

WT 2.5 kg (6LB) CU .018 .m(.7FT)

FED:STD:123H

August 8, 2007

SUPERSEDING

FED: STD: 123G

June 6, 1997

FEDERAL STANDARD

Marking for Shipment (Civil Agencies)

The General Services Administration has authorized the use of this federal specification by all federal agencies.

1. SCOPE: This document establishes requirements for marking unit, intermediate and transport packages, and unit loads. Packaging and marking terms related to requirements herein are clarified in section 3.

2. REFERENCE DOCUMENTS: The following documents form a part of this description to the extent specified herein. Unless a specific issue is identified, the issue in effect on the date of invitation for bids or request for proposal shall apply.

ASTM D 5445, Standard Practice for Pictorial Markings for Handling of Goods.

Application for copies should be addressed to ASTM International, 100 Barr Harbor Drive, W. Conshohocken, PA 19428, www.ASTM.org.

ISO/IEC 16388 : Information Technology : Automatic Identification and Data

ANSI X3.182: (R95/R00): Barcode Print Quality Guideline

: Applications for ISO or ANSI copies should be addressed to American National Standards Institute, Washington, DC. Headquarters, 1819 L Street, NW. 6th floor, Washington, DC 20036, http://www.ansi.org or www.iso.org.

MHIA, MH10.8.1: Linear Barcode and Two-Dimensional Symbols Used in Shipping, Receiving and Transport Applications. www.mhiastore.org. MH10.8.1: 2000

DoD 4500.9-R – Defense Transportation Regulations Part II, Cargo movement.

Office of Public Affairs, United States Transportation Command, Scott Air Force Base, IL 62225:5357, www.transcom.mil.

MIL-STD-129 – DoD Standard Practice for Military Marking For Shipment & Storage Document Automation and Production Service, Building 4/D, 700 Robbins Avenue, Philadelphia, PA 19111:5094 or http://assist.daps.dla.mil/online.

FED-STD-123H

3. DEFINITIONS:

3.1 Unit container or unit package: the first tie, wrap, or container applied to a single item, a quantity of the same item, a set, or an item with all its component parts. The unit package constitutes a complete and identifiable package containing the unit of issue of a product for ultimate use (also called a primary package).

3.2 Consumer package: a primary package or container (which may be enclosed in a secondary package or container) designed to contain, store, and protect from the point of manufacture to the point of use, a product intended for household or individual use and or retail sale.

3.3 Intermediate container or package: a wrap, box, or bundle (that is, a container) that contains two or more unit packages of identical items (also called a secondary package).

3.4 Transport package: exterior: shipping container or package used to protect goods during the process of distribution (handling, storage and transportation). A container that is sufficiently strong to be used in commerce for packing, storing, and shipping commodities, such as a box, barrel, crate, or drum. Transport packages delivered to a GSA Distribution Center(s), for the purposes of this standard, shall be capable of re-distribution using small parcel carrier service without further packaging.

3.5 Unit Load: unitized load in packaging, consisting of articles or containers secured together so as to be handled as an entity.

In distribution, an item or assembly of items assembled or restrained for handling and transportation as a single entity such as a palletized unit load fixed to a pallet. The unit load shall not be confused as a transport package; each transport package consolidated on a pallet shall be marked in accordance with section 4.1.2.

3.6 Industrial package or packaging: a package or packaging used for the transportation or storage of commodities, the contents of which are not meant for retail sale without being repackaged. This packaging is of partially manufactured or finished goods for distribution from manufacturer to manufacturer, and to users other than retail customers.

3.7 Human readable interpretation (HRI) or in-the-clear wording: An exact, literal interpretation of the encoded Barcode data presented in a human-readable font without hyphens. Note: HRI is usually found directly under the Barcode data.

3.8 Item name (Nomenclature): The exact name and description of an item as it appears in the contract, purchase order or requisition shall be shown.

3.9 Purchase Order number (PO): A series of letters and numbers assigned to the purchase agreement between the vendor and Federal Acquisition Service (FAS).

3.10 Packing List: The packing list shall identify the contents of products contained in the transport package. DD Form 1348 may be used as a requisition request and packing list. The packing list shall contain a requisition number, order number or ticket number as appropriate to the method of sale.

FED-STD-123H

4. GENERAL REQUIREMENTS: Marking shall be clear, legible, permanent, and in English. All required marking shall be located at least on one side or face of the package. The preferred side or face is the end panel, but any of the four faces of a carton may each display the complete marking requirements. Required marking shall be orientated in a palletized load so that it is visible to the handler. Transport packages and unit loads shall not be marked on the top or bottom of the carton. Material regulated by Federal law or regulation shall be marked in accordance with those requirements. Labels and tags shall be securely attached to the item or package when the surface will not support the necessary marking. The marking order sequence in section 4 is preferred, but not mandatory.

4.1 Marking requirements for Shipment to General Services Administration (GSA) Wholesale Distribution Facilities and Customer Supply Centers shall be as follows:

4.1.1 Unit and Intermediate Packages including commercial off the shelf packages shall be marked with the following information:

· National Stock Number (NSN), in Barcode format (without hyphens or spaces)

. NSN human readable font (with or without hyphens or spaces)

· Item name (nomenclature), see section 3.8

· Specification number (including Type and Class, as applicable)

· Quantity and unit (e.g., 10EA, 1 DZ, 4LI, 12 KT, etc.)

· Contractor's name and address (street optional), including zip code

· For extendable shelf-life items, the date of manufacture and re-inspection (month and year).

· For non-extendable shelf-life items, the date of manufacture, and the date of expiration are required.

· Lot or batch number, as applicable.

· Special marking as specified in the contract or purchase order

4.1.2 Transport Packages:

4.1.2.1 All individual Transport Packages (including those in unit Loads: shall be marked with the following information in characters at least 9 mm (3/8 inch) high. Where space does not permit this, characters smaller in size shall be used. All required information must be included in the identification information and/or shipping label. Barcode information must be capable of interpretation by a scanning device through material such as stretch wrap.

4.1.2.2 Shipping Label Information for Transport Package: shall be marked with the purchase order number (or contract number if there is no purchase order), in human readable and Barcode form.

. Purchase Order Number, Barcode (no hyphens or spaces)

. Human readable font below

. National Stock Number, Barcode (no hyphens or spaces)

. Human readable font below

. Consignor: (i.e., ship from) name and address (if different than contractors.) The consignor's commercial shipping label may be used on transport packages in lieu of marking the consignor and consignee in 9 mm characters.

FED-STD-123H

. Consignee: (i.e., ship to) name and address. The consignor's commercial shipping label may be used on transport packages in lieu of marking the consignor and consignee in 9 mm characters.

. Number of pieces

. Weight

. Cube

4.1.2.3 Product Identification Information:

· NSN, Barcode (no hyphens or spaces)

. In human readable (with or without hyphens or spaces)

· Item name (nomenclature) see section 3.8

· Specification number (including type and class, as applicable)

· Quantity and unit (total number of units in the container)

· Contractor's name and address, including zip code

. Gross weight, preceded by “WT”, and expressed in kilograms to the nearest

0.5 kg, followed in parenthesis by the weight in pounds to the nearest pound [e.g., WT 25 kg (55 LB)

· The Cube measurement, to be preceded by "CU", and expressed in cubic meters to the nearest 0.001 cubic meter, followed in parenthesis by the cubic feet to the nearest 0.1 cubic foot [e.g., CU 0.034 m (1.2 FT)]

· For shelf-life items, the date of manufacture (MFD), and date of expiration (EXP) or reinspection (INSP) (month and year)

· Lot or batch number (as applicable)

. Special Marking as specified in the contract or purchase order

4.1.3 Each palletized or unitized load shall have two labels affixed on adjacent sides of the load with the following information:

. Barcoded purchase order number and human readable font

. Barcoded national stock number and human readable font

. Consignor and consignee name, address and zip code information

. Weight and cube of the palletized or unitized load

. Number of transport packages in palletized or unitized load

Note: the consignor and consignee names may be omitted from each transport package when two labels applied to the palletized load have this information.

4.1.4 Transport Packages when consolidated into Unit Loads Moving in full Truckload or Carload Shipments containing one NSN: shall be marked as specified in sections 4.1.2.1 thru 4.1.2.5, except that consignor and consignee marking is not required on either transport packages or unit loads. The shipping label with the consignor and consignee information shall be located on two unit loads closest to the door of the truck or carload shipment.

4.1.5 Unique palletized load marking requirements: When determined to be in the best interest of the government the marking requirements on each transport package may be waived by the Office of Acquisition Operations. This exception to the normal marking requirements shall be coordinated with the two Distribution Centers and the responsible Supply Center Acquisition Branch. The Unique palletized load marking requirement in accordance with this document shall be included in the Item Purchase Description to take affect. Two labels affixed to the palletized load on adjacent sides shall contain the following:

FED-STD-123H

. Barcoded purchase order with human readable font

. National Stock Number (NSN), in Barcoded form and human readable

· Item name (nomenclature)

· Specification number (including Type and Class, as applicable)

· Quantity and unit (e.g., 10EA, 1 DZ, 4LI, 12 KT, etc.)

· Contractor's name and address (street optional), including zip code

· For extendable shelf-life items, the date of manufacture and re-inspection (month and year).

· For non-extendable shelf-life items, the date of manufacture, and the date of expiration are required.

· Lot or batch number, as applicable.

· Special marking as specified in the contract or purchase order

4.2 Marking for Shipment to All Other GSA Addresses, and to Other Civil Agencies:

4.2.1 Commercial Packages (commercial off the shelf products): Unit, intermediate and transport packages of commercial products shall be marked in accordance with 4.1.1 and 4.1.2. Transport packages shall be marked with requisition number in lieu of purchase order number.

4.3 Special Marking: In addition to the standard marking specified herein, special marking may be required by the contract or purchase order This may include data such as, requisition number (REQN), priority code (PRI), project code (PRO J), required delivery date (RDD), and transportation control number (TCN). The required data shall be preceded by the abbreviation shown herein.

4.4 Pictorial marking: may comply with ASTM D5445. For example: liquid items, temperature sensitive, packaging orientation, center of gravity or fragile items.

4.5 Barcoded National Stock Number (NSN) and Purchase Order Number (PON): shall be accomplished using the application of linear (Code 39) symbols in accordance with ISO/IEC 16388. Print quality, element width, and wide to narrow ratios will comply with ANSI X3.182 and MHIA MH10.8.1. Barcode: A thirteen digit National Stock Number (NSN) and two additional (Add) codes as applicable. In the absence of the NSN and Add code, the CAGE and Part Number will be used for a maximum of 15 characters. See the paragraph 2 for further requirements pertaining to the in the clear data and Barcode entries. The in the clear data and linear (Code 39) Barcode HRI shall be easily human readable. The linear (Code 39) Barcodes and the 2D (PDF417) Barcode symbol shall be easily readable by scanners.

FED-STD-123H

5. DETAILED REQUIREMENTS: The following conversion factors apply.

METERS

FEET

INCHES

POUNDS

TABLE 1 MEASUREMENT CONVERSION TABLE

FIGURE 1 INNER CONTAINERS ARE NOT SUITABLE FOR SHIPMENT AS TRANSPORT PACKAGES

FED-STD-123H

FIGURE 2 PALLETIZED LOAD LABELS

FIGURE 3 TRANSPORT PACKAGE WITH MARKING IN THE PREFERRED ORIENTATION

6. CONCLUDING MATERIAL: Preparing Activity: GSA: FAS(FSS)

Military Coordinating Activity: Army - SM Reviewing Activities: 11, 13, 99, AS, AV, CG, CM, CR3, DH, EC, GL3, GS3, MC, MI, MT, NP, PT, SA, SE, SP, TM2

PACK Project Number 2007-009 52.212-4

CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2003)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or performance of nonconforming services at no increase in contract price. The Government must exercise its post acceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and (2) before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Government wide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to the Contract Disputes Act of 1978, as amended (41 U.S.C. 601-613). Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233‑1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(a) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(a) Electronic funds transfer (EFT) banking information.

The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration, or 52.232-34, Payment by Electronic Funds Transfer—Other Than Central Contractor Registration), or applicable agency procedures.

EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.

(b) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(c) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(d) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(e) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(f) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall immediately notify the Contracting Officer and request instructions for disposition of the overpayment.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its…