15 - Critical Information specific to schedule 67

Schedule 67: Camera, Photographic Printers and Related Supplies & Services Solicitation Number 2FYB-BJ-030001-B

Critical Information The information provided in this document is specific to Schedule 67. Before submitting your offer, please ensure you have met all of the requirements outlined in this document that are applicable to the products or services you are offering, as well as any other applicable general requirements listed in the solicitation attachments (e.g. Information and Instructions to Offerors, Commercial Sales Practices Format).

Complete and upload this document with your offer.

Vendors whose contract contain the below SINs have 9 months from date of contract award, or modification to implement the Point of Sale and Transactional Data requirements. This list of required data fields supersedes previous transactional data lists from GSA.

19 100: Photographic Services and Solutions 20 316: Cameras and Accessories mm

Transactional Data Program: The Contractor must have the capability to capture and provide Level III data (sales data at line-item level) at point of sale to its order processor (e.g., merchant bank) for all purchases made with the GSA Smart-Pay purchase card. All Level III data must also be available for reporting to the Government. At a minimum, fields must include:

The fields listed above are intended to match with commercial level III data reporting requirements. All that is required of the Contractor is to transmit the required fields via their Merchant/Acquirer system, through the Card Associations processing networks. No transactional data is due to GSA directly.

Point of Sale Program: The Contractor shall automatically provide the GSA Schedule price or lower sale price (unless a lower price was separately negotiated by the ordering agency) and tax exemption (where applicable) when presented with a GSA Smart-Pay purchase card in the following ordering channels:

• Mail order

• Telephone order

• E-mail

• Vendor Commercial Website

• Retail sales in physical storefront

The Contractor shall recognize the GSA Smart-Pay purchase card from the 4-digit prefix in the charge card numbers (called Bank Identification Numbers or BINs). The current GSA Smart-Pay BIN numbers are:

The sales draft, receipt or invoice generated as a result of the transaction shall show the final price charged. The final price may represent the GSA Schedule price or a lower sales price, if applicable.

Notes:

Regarding GSA Catalogs and Pricelists:

Contractors must be an Authorized Distributor, Reseller, or Wholesaler for catalog items. Contractors are required to provide documentation from the Original Equipment Manufacturer (OEM) confirming this authorization. Purchase, Distribution and/or sale of Grey/Black Market items are not allowed.

Regarding Product Substitutions:

No product(s) shall be substituted unless specifically approved by the ordering office. If an item is on backorder, the contractor shall contact the customer for further instructions prior to order cancellation.

Offerors with more than one supplier must ensure that there are no duplications of the exact same products by the same manufacturers for the items being proposed.

Proposal Offerings:

Offerors must be registered under a NAICS code applicable to the Special Item Number (SIN) the products are proposed under. Review this information under the SIN description on the solicitation document.

List the number of items being offered under each SIN. (Note: The below format can be recreated to include more space for your responses.):

Total Number of Offerings: __________________

Exclusions/Requirements:

EPA Comprehensive Procurement Guidelines (CPGs) The offeror shall acknowledge and certify that the products applicable under the EPA CPG for recovered and post-consumer materials offered under this proposal meet or exceed the minimum content levels established under the Comprehensive Procurement Guidelines (CPGs) program managed by the Environmental Protection Agency (EPA).

If the products being offered meet or exceed the minimum content levels established under the Comprehensive Procurement Guidelines (CPGs) program then the offeror must furnish proof in the form of a copy of the certification from the manufacturer/supplier or a copy of the environmental organization’s certification in order for you to be allowed to display the appropriate environmental attributes. Per clause 552.238-72 (c) (2)(iv), the CPG compliance icon may be used in GSA Advantage to identify CPG compliant products only if these products meet or exceed the EPA recommended minimum recovered materials and post-consumer materials levels shown on the above CPG website. These items should also be identified in the offeror’s printed commercial catalogs, brochures, price lists and online product website.

If a product is not available that meets or exceeds the EPA recommended minimum recovered materials and post-consumer materials levels, then the product must be identified in the Proposal Price list under the EPA CPG column as containing the maximum recovered materials and post-consumer materials content levels practicable based on market availability. Specifically, show the percentage of the total recovered material and, if applicable, the percentage of post-consumer material content. If products are not subject to the CPG guidelines, then show N/A. Refer to CPG website at http://www.epa.gov/cpg The EPA maintains a list of EPA-designated products in their CPGs to provide Federal agencies purchasing recommendations on specific products in several Recovered Materials Advisory Notices (RMANs). Each RMAN contains recommended recovered and post-consumer material content levels for the specific products designated by EPA (40 CFR part 247 and EO 13423: Strengthening Federal Environmental, Energy, and Transportation Management). Visit the CPG web site at http://www.epa.gov/cpg to view the current list of products that must comply with Comprehensive Procurement Guidelines (CPGs). Also, CPG supporting documentations and background information (such as RMANs) can be found at http://epa.gov/cpg/backgrnd.htm Products offered under this contract that have environmental attributes, such as recovered materials, must be appropriately identified as required by General Services Acquisition Regulation (GSAR) 552.238-72, Identification of Products that have Environmental Attributes. In addition, the Federal Trade Commission (FTC) issued Guides for the Use of Environmental Marketing Claims (16 CFR part 260). These guides address environmental marketing and advertising practices. The FTC Guides for the Use of Environmental Marketing Claims can be found at http://www.access.gpo.gov/nara/cfr/waisidx_06/16cfr260_06.html Offerors must acknowledge that they will comply with the exclusion(s)/requirements mentioned above and describing what kind of blocking system they will have in place under their order entry system.

Description of Blocking System:

The person whose signature appears below is authorized to make the commitments noted above.

Printed Name

Signature

Title

Date

PRICE PROPOSAL and SCA Matrix: All identified SCA eligible labor categories must be mapped to the appropriate SCA Equivalent Code and Title (available athttp://www.wdol.gov). Utilize the spreadsheet format referred to as SCA Matrix in the solicitation. All offerors should be taking into consideration wage determination rates when submitting proposed pricing.