2d Recon Boat Locker PWS ver a Draft.docx

Performance Work Statement Paraloft, Boat, and Dive Locker Support Services Second (2D) Reconnaissance Battalion

1.0 Scope.

1.1 2d Reconnaissance Battalion has a requirement for non-personal services to provide full-time support in the areas of parachute/airborne operations, boating operations, and diving operations. These current positions are located at Marine Corps Base Camp Lejeune, North Carolina.

1.2 The required support services are intended to assist the battalion’s Parachute Loft (Paraloft) Staff Non-Commissioned Officer in Charge (SNCOIC), Dive Locker SNCOIC, and Boat Locker staff in all matters requiring professional and technical collaboration along with operational training support.

2.0 Period of Performance. The period of performance will be for a one-year base period and two (2) one-year option periods.

3.0 Place of Performance. The main place of performance is 2nd Reconnaissance Battalion, Courthouse Bay, (Building A-71, A-72 and Highway 172) Camp Lejeune, NC.

4.0 Security Clearance. Work under this task order maybe classified as SECRET. The contractor shall comply with all applicable DoD security regulations and procedures during the performance of this task order. Contractor shall not disclose and must safeguard procurement sensitive information, computer systems and data, privacy act data, and government personnel work products, which are obtained or generated in the performance of this task order. The Trustworthiness clause is applicable to this task order. DD Form 254 Department of Defense Contract Security Classification Specification. Attachment (1)

5.0 Contracting Officer’s Representative (COR). The Government will appoint personnel, known as Contracting Officer Representatives (COR), to monitor performance to ensure services are received and performed in a satisfactory manner. The COR will evaluate the contractor’s performance in accordance with the statement of work to ensure acceptable quality levels (AQL) of the performance standard are met. The COR information is provided below.

5.1 Role of Contracting Officer’s Representative (COR) for Inspection, Acceptance, and Other Duties.

5.1.1 Responsibilities. Performs surveillance and inspection of repair services and/or services required under this contract; determines the adequacy of Contractor performance per contract specifications; acts as the COR at the work site; ensures compliance with contract performance requirements; and advises the CONTRACT ADMINISTRATOR of any factors that may cause work performance delays. The COR cannot authorize deviations from contract requirements and specifications.

The following individual will be appointed as the Contracting Officer’s Representative:

TO BE PROVIDED AT TIME OF AWARD

The Contracting Officer is the only person authorized to approve changes in any of the requirements of this order. The Contractor shall not consider any order, statement or conduct by Government personnel who visit the Contractor’s facilities or in any other manner communicate with Contractor personnel during performance of this requirement as a change to the terms and conditions of the contract. The Contractor shall not comply with any order (verbal or written), direction or request of any Government personnel unless it is issued, in writing, by the Contracting Officer. In the event the Contractor or contractor personnel effect any change to this requirement by direction of any individual other than the Contracting Officer will have done so without authority and shall bear all costs associated with such change.

Unacceptable Performance. When performance does not meet the specifications and requirements of this contract, written (letter, fax, or email) documentation will be furnished explaining how performance is considered unacceptable. This documentation should state what specification(s) is not being performed (reference contract paragraph number(s), date and time observed) and submit to the CONTRACT ADMINISTRATOR within two work days of each occurrence.

5.2 Documents and Reports required from COR.

5.2.1 Unacceptable Performance. When performance does not meet specifications and requirements of this contract, written (letter, fax, or Email) documentation will be furnished explaining how performance is considered to be unacceptable. This documentation should state what specification(s) Contractor is not performing (reference contract paragraph number(s), date, and time observed) and submit to the CONTRACT ADMINISTRATOR.

5.2.2 Final Receiving Report. The COR will submit a final receiving report stating that all services and supplies have been received, inspected and accepted to the CONTRACT ADMINISTRATOR within five workdays of the ending of the contract period.

5.3 Quality Assurance Evaluations.

5.3.1 The COR is designated by the Contracting Officer to perform technical surveillance and receive any deliverables in compliance with the Statement of Work.

5.3.2 The above paragraph is in no way authorizes anyone to make changes in the scope, price, term or conditions of the contract without the written concurrence of the Contracting Officer.

5.3.3 The responsibility for inspection and acceptance of the deliverables furnished under this contract rests with the COR, or in his absence his authorized representative(s). Inspection and acceptance of all deliverables will be accomplished at the end of each month during the period of performance.

5.3.4 Inspection and acceptance will be performed at location where work has been performed.

5.3.5 The following specific areas of contract administration are assigned to the Contracting Officer’s Representative:

5.3.5.1 Receipt of all required reports.

5.3.5.2 Certification of invoices in accordance with the payment terms of the contract to include validation of each line item on each invoice.

6.0 Applicable Documents.

6.1 Documents pertaining specifically to the Paraloft:

6.2 Documents pertaining specifically to the Boat Locker:

6.3 Documents pertaining specifically to the Boat Locker:

To be determined

7.0 Contractor Responsibilities.

The contractor shall provide support services for the following requirements.

7.1 Personnel qualifications and certifications common to all contractors:

7.1.1 The contractor shall be a US Citizen with a current secret clearance for the duration of the contract.

Work under this task order maybe classified as SECRET. The contractor shall comply with all applicable DoD security regulations and procedures during the performance of this task order. Contractor shall not disclose and must safeguard procurement sensitive information, computer systems and data, privacy act data, and government personnel work products, which are obtained or generated in the performance of this task order. The Trustworthiness clause is applicable to this task order. Upon contract award the Contractor shall forward their employee clearance information to the Contracting Officer Representative (COR). DD Form 254 Department of Defense Contract Security Classification Specification is included as Attachment (1)

7.1.2 The contractor shall be capable of communicating (oral and written) fluently in English.

7.1.3 The contractor shall possess at least a high school or equivalent level degree.

7.1.4 The contractor shall be capable of operating all Microsoft Office Suite of programs.

7.1.5 The contractor shall have at least one (1) year of experience working with the basic maintenance user functions of the Oracle software based Global Combat Support Systems (GCSS)

7.1.6 The contractor shall possess a complete understanding of all US military ranks and associated customs and courtesies.

7.1.7 The contractor shall work an eight (8) hour workday from 0730 to 1630, (one hour provided for lunch), 40 hours per week and a total of 1920 hours per year.

7.1.7.1 Federal holidays observed by this base are New Year's Day, Martin Luther King, Jr.'s Birthday, Presidents’ Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and other specifically designated days that are mutually agreed upon between the CONTRACT ADMINISTRATOR and the Contractor. When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a holiday by U. S. Government agencies.

7.1.7.2 In the event an Executive Order issued by the President of the United States declares Agencies of the Federal Government closed for a regularly scheduled workday, the Contracting Core Lead or designee will determine and advise the contractor on whether services are required for that day.

7.1.8 The contractor shall act and dress professionally at all times. Professional dress is defined as clothing that is neat, clean, and in good repair. Clothing that exposes cleavage, midriff or undergarments is not professional dress.

7.1.9 All travel will be authorized by the Contracting Officer Representative (COR) prior to performance and will be reimbursed in accordance with Joint Federal Travel Regulations.

7.1.9.1 Travel between sites during regular duty hours is considered inherent to the tasks detailed in the PWS and will not be reimbursed.

7.1.10 The Contractor shall be responsible for obtaining all necessary licenses and certifications and for complying with all applicable Federal, State, and local laws. The Contractor shall maintain updated copies of any applicable licenses and certifications for all employees and make them available to the Government upon request.

7.1.11 Contractor employees that operate motor vehicles to include, but not limited to, government automobiles shall maintain a valid state driver’s license with all class and commodity endorsements required by Public Law 99-570 and state law for the type of vehicle operated.

7.1.12 Environmental, Safety, and occupational Health (ESOH)

7.1.12.1 The Contractor shall formulate and maintain a written safety and health plan and make available to the Government upon request. The written plan shall include the details of the Contractor’s responsibilities, method of program implementation, and how hazards and deficiencies shall be identified and corrected. It shall detail contractor personnel responsibilities for: protection of Government property and safety of others, personnel responsibilities for reporting all mishaps, and establish procedures for reporting to correcting unsafe conditions, hazards, or practices.

7.1.12.2 The Contractor shall notify the Contracting Officer Representative immediately after the occurrence of all accidents and incidents resulting in either personal injury, loss of life, impact to the environment or property damage to a government facility or equipment. The contractor shall submit a completed copy of and supplemental information within four (4) working days of the accident or incidents.

7.1.12.3 The Contractor shall comply with all federal, state, and local environmental laws.

7.1.12.4 The Contractor shall participate in emergency and recall notification and personnel accountability exercises. The Contractor shall establish emergency notification and recall and personnel accountability procedures in accordance with DoDI 3001.02, Personnel Accountability in Conjunction with Natural or Manmade Disasters, and test those procedures twice a year when directed.

7.1.13 The Homeland Security Presidential Directive 12 (HSPD-12) dated 27 August 2004 has established criteria for contractors who require a Common Access Card (CAC) for either physical access to a U.S. Government controlled installation or access to government information technology (IT) systems. The Government requires Personnel Security Investigations (PSI) to establish that applicants or incumbents either employed by the Government or working for the Government under contract are suitable for the job and/or are eligible for a public trust position.

7.1.14 Government Furnished Property. The Government activity will provide adequate working space, all equipment as required (e.g., desk, chair, computer, printer, copier, telephone, etc.). utilities, janitorial services, and expendable operating supplies for the duration of this task order. The Government will also provide specific items for the requirement to include parachutes, folding tables, sewing machines, tools, sewing material, etc... The contractor shall maintain the assigned office space and work areas in a neat and orderly manner. Contractor shall only use government-furnished facilities, equipment, and supplies to accomplish the tasks required under this order. Personal or company use of phones, utilities, computers, printers, copiers, etc. not directly related to required services is strictly prohibited. Contractor shall not remove any government-furnished equipment or supplies from the Government compound without the express written permission of the Battalion Commanding Officer or his/her designated representative. The Government will provide the contractor with all the information needed for performance including desired formats and samples. Information will be provided to the contractor in appropriate formats.

7.1.15 Non-personal Service Statement. Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work

7.1.16 The Contractor agrees to assign to the contract those persons whose resumes, personnel data forms or personnel qualification statements were submitted, as required by the RFQ, to fulfill the requirements of the contract. No substitution of personnel shall be made except in accordance with the information specified herein.

The Contractor agrees that during the delivery order performance period no personnel substitutions will be permitted unless such substitutions are necessitated by an individual's sudden illness, death or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting Officer and provide the information required by the following paragraphs.

If the personnel, for whatever reason, become unavailable for work under the delivery order for a continuous period exceeding 30 working days, or are expected to devote substantially less effort to the work than indicated in the proposal, the Contractor shall propose a substitution of such personnel. All proposed substitutions shall be submitted, in writing, to the COR at least 15 days prior to the need for a substitute. Each request shall provide a detailed explanation of the circumstances necessitating the proposed substitution, a complete resume for the proposed substitute and any other information required by the Contracting Officer to approve or disapprove the proposed substitution. All proposed substitutes shall have qualifications that are equal to or higher than the qualifications of the person being replaced.

The Contracting Officer shall evaluate the requests for substitution and promptly notify the Contractor, in writing, of whether the request is approved or disapproved. If the Contracting Officer determines that suitable and timely replacement of personnel who have been reassigned, terminated or have otherwise become unavailable to perform under this delivery order is not reasonably forthcoming or that the resultant reduction of productive effort would impair the successful completion of the contract, the contract may be terminated by the Contracting Officer for cause or for the convenience of the Government, as appropriate. Alternatively, at the Contracting Officer's discretion, if the Contracting Officer finds the Contractor to be at fault for the condition, he may equitably adjust (downward) the contract price to compensate the Government for any delay, loss or damage as a result of the Contractor's action.

7.2 Requirements Specific to Parachute Loft and Airborne Operations Support. The government anticipates that the support functions will require two (2) employees on a full-time basis.

7.2.1 The contractor shall develop daily operational briefings/reports/information documents pertaining to jump and maintenance operations for approximately 1100 pieces of equipment to include the Cybernetic Parachute Release Systems (CYPRES), Parachutist High Altitude Oxygen System (PHAOS) masks and bottles, Parachutist Oxygen Consoles, pressure gauges/hoses/cylinders, altimeters, parachute harnesses, main and reserve canopies, sewing machines, Helicopter Rope Suspension Training (HRST) equipment, and Global Combat Support System (GCSS). Products shall capture and report in a logical easy to understand manner equipment capabilities, status, maintenance requirements and any deviations or changes that may impact the unit’s training or mission profile. Products shall be delivered to the SNCOIC of the Paraloft for final review and dissemination. Products shall be in the form of Microsoft Office Suite of programs or oral/verbal reports. The contractor must currently possess an account on the RMI website with a DJRS account number. The contractor will be responsible for maintaining unit records for jump related reports on this system.

7.2.2 The contractor shall be capable of basic analytical skills pertaining to airborne and maintenance operations. This shall include problem identification, information gathering, course of action development and course of action recommendation.

7.2.3 A minimum of eight (8) years of US Marine Corps parachute rigging, maintenance, training and instruction experience is required. Experience shall include oxygen equipment associated with the high altitude - low opening ((HAHO)/ high altitude - high opening (HALO) operations.

7.2.4 A minimum of three (3) years of maintenance quality control experience is required with an OSHA-30 hour certificate.

7.2.5 The contractor shall be able to maintain the Parachutist’s High Altitude Oxygen System (PHAOS).

The contractor shall be certified to pack and inspect the packing of the following parachute systems in accordance with MCO 3120.11. Once complete, the contractor shall have the parachutes inspected by a qualified Government employee for quality control purposes.

7.2.5.1 Multi Mission Parachute Systems (MMPS) (All Configurations):

7.2.5.2 Coach Ram Air Parachute Systems

7.2.5.3 Tandem Offset Resupply Delivery Systems (TORDS)

7.2.5.4 G 12 Cargo Parachute Systems

7.2.5.5 Low Cost Ariel Delivery Systems (LCADs)

7.2.5.6 JPADS 2K

7.2.5.7 JPADS ULW

7.2.5.8 MC-6 Personnel Parachute System

7.2.5.9 USMC PS2 Parachute System (All Configurations)

7.2.6 The contractor shall provide technical support to maintenance and material management. This includes assisting in the scheduling and execution of preventative maintenance, calibrations, and inventory in accordance with MCO 3500.20B and MCO 3120.11 series. This also includes weekly, quarterly and annual formal/informal classroom maintenance training on organic equipment in accordance with the Marine Corps Order 3120.11 – Marine Corps Parachuting and Diving Policy and Program Administration.

7.2.7 The contractor shall aide in the maintenance of the Paraloft publications library in accordance with Naval Safety Center, US Army and US Marine Corps orders and directives.

7.2.8 The contractor shall support drop zone operations for the purpose of Jump Master duties to include Primary Jump Master, Assistant Jump Master, Safety, Drop Zone Safety Officer, and Malfunction Officer. Locations include, but are not limited to: Raeford, NC, Laurinburg, NC; Coolidge, AZ; Tucson, AZ; Fort Bragg, NC; Camp Lejeune, NC. The contractor may support TORDS operations as required as a certified rigger, drogue setter, TORDS-E, or TORDS-P master.

7.2.9 The contractor shall be able to read and interpret technical documents such as blueprints, schematics, specifications, drawings, technical data packages, parts breakdowns etc. for the purpose of including this information in briefings, reports or required documents.

7.2.10 The contractor shall possess current FAA Master Rigger Certification in accordance with Title 14 Code of Federal Regulations, Part 65, Subpart F. This certification shall remain current throughout the life of the contract. Currency of all certifications is at the contractor’s expense.

7.2.11 The contractor shall possess valid Range Safety Officer certification for Camp Lejeune. The contractor may gain Range Safety certifications for other installations as applicable.

7.2.12 The contractor may be required to perform duties and billets outlined in the Navy Safety Command Screening Checklist as required.

7.3 Requirements Specific to Boat Locker Operations Support. The government anticipates that the support functions will require one (1) employee on a full-time basis.

7.3.1 The contractor shall develop daily operational briefings/reports/information documents pertaining to amphibious boating operations for approximately 96 pieces of equipment to include the Zodiac Combat Rubber Raiding Craft (CRRC), the Zodiac Rigid Hull Inflatable Boat (RHIB), the USMC Open Water Safety Craft (OWSC), the USMC Dive Boat (MCDB), the Evinrude 55HP E-TEC Multi-fuel Engine system, the Mercury Verado 225 outboard engine, the Evinrude 90Hp and 250Hp E-TEC outboard engines, associated tool kits, trailers, and calibration equipment. Products shall capture and report in a logically easy to understand manner equipment capabilities, status, maintenance requirements and any deviations or changes that may impact the unit’s training or mission profile. Products shall be delivered to the Officer in Charge (OIC) or Staff Non-Commissioned Officer in Charge (SNCOIC) of the Boat Locker for final review and dissemination. Products shall be in the form of Microsoft Office Suite of programs or oral/verbal reports.

7.3.2 The contractor shall be capable of basic analytical skills pertaining to amphibious and maintenance operations. This shall include problem identification, information gathering, course of action development and course of action recommendation.

7.3.3 A minimum of 5 years of US Military watercraft and engine maintenance, training and instruction experience is preferred. Experience shall include amphibious equipment associated with the aforementioned watercraft, trailers and associated engines.

7.3.4 A minimum of 1 year of maintenance quality control Experience is preferred.

7.3.5 The contractor shall be certified to maintain all watercraft and engines in accordance with all applicable Marine Corps technical manuals. Once complete, the contractor shall have the equipment inspected by a qualified Government employee for quality control purposes. Certifications shall remain current throughout the life of the contract. Currency of all certifications is at the contractor’s expense.

7.3.6 The contractor shall provide technical support to maintenance and material management. This includes assisting in the scheduling and execution of preventative maintenance, inventory in accordance with applicable USMC Technical Manuals. This also includes weekly, quarterly and annual formal/informal classroom maintenance training on organic equipment.

7.3.7 The contractor shall maintain the boat locker publications library in accordance with US Marine Corps orders and directives.

7.3.8 The contractor shall support amphibious operations for the purpose of assisting in the maintenance of all watercrafts, trailers and engines. Locations include, but are not limited to: MCB Camp Lejeune, NC; Atlantic Field, NC.

7.3.9 The contractor shall be able to read and interpret technical documents such as blueprints, schematics, specifications, drawings, technical data packages, parts breakdowns etc. for the purpose of including this information in briefings, reports or required documents.

7.3.10 Required Certifications: Boat Locker Personnel shall have certifications to maintain the following:

Evinrude E-Tec outboards USMC Evinrude multi-fuel outboard engine (MFE) Mercury Verado outboard engines Combat Rubber Reconnaissance Craft (CRRC) USMC 31' Open Water Safety Craft coxswain USMC Dive Boat (MCDB) coxswain Rigid Hull Inflatable Boat (RHIB) coxswain

7.4 Requirements Specific to Dive Locker Support. The government anticipates that the support functions will require one (1) employee on a full-time basis.

7.4.1 The contractor shall develop daily operational briefings/reports/information documents pertaining to diving and hyperbaric maintenance and operations for approximately 1200 pieces of equipment to include the Expeditionary Hyperbaric Chamber System (EHCS), Transportable Recompression Chamber (TRC), MK25 Closed Circuit Underwater Breathing Apparatus, Self-Contained Underwater Breathing Apparatus (SCUBA), Bauer Divers’ Breathing Air Compressors, Rapid Deployable Oxygen Transfer Pump System (RDOTPS), and all ancillary equipment associated with these systems. Products shall capture and report in a logically easy to understand manner equipment capabilities, status, maintenance requirements and any deviations or changes that may impact the unit’s training or mission profile. Products shall be delivered to the Master Diver, or senior Navy Diver if the Master Diver is not available, of the Dive Locker for final review and dissemination. Products shall be in the form of Microsoft Office Suite of programs or oral/verbal reports.

7.4.2 The contractor shall be capable of basic analytical skills pertaining to diving and hyperbaric maintenance and operations. This shall include problem identification, information gathering, course of action development and course of action recommendation.

7.4.3 A minimum of eight (8) years of US Navy or USMC diving experience to include equipment and hyperbaric maintenance. Experience shall include all equipment associated with recompression chamber operations/maintenance, and MK25 combatant diving operations/maintenance. Most recent experience should be within the past 48 months.

7.4.4 A minimum of six (6) years of experience in the Navy’s Material Maintenance Management (3M) program to include NAVEDTRA 43241 (301) Maintenance Person, (302) Repair Parts/Supply Petty Officer, and (303) Work Center Supervisor (WCS) qualifications. In addition, the contractor shall be familiar with managing the Navy’s maintenance scheduling and recording system of SKED (current version) and be able to adapt to any program and system changes required by Navy maintenance program managers. This also includes weekly, quarterly and annual formal/informal classroom maintenance training on organic equipment in accordance with the Navy’s 3M system.

7.4.5 A minimum of (3) years of experience qualified under NAVEDTRA 43910 as MK25 Closed Circuit Technician, Divers’ Life Support Systems (DLSS) Technician, DLSS O2 Worker, DLSS Operator, Chamber Operator, SNDL Operator, TRC Operator, and Re-entry Control Supervisor.

7.5.6 The contractor will be required to support occasional Recompression Chamber operations as a qualified chamber operator, taking directions from a qualified recompression chamber supervisor or the Command Master Diver.

7.4.7 The contractor shall be able to read and interpret technical documents such as blueprints, schematics, specifications, drawings, technical data packages, parts breakdowns etc. for the purpose of including this information in briefings, reports or required documents. In addition, the contractor must have (or gain) access to Supervisor of Salvage (SUPSALV) CAC enabled website (secure) and be fluently familiar with SS521-AA-MAN-10 US NAVY AND MANNED HYPERBARIC SAFETY CERTIFICATION MANUAL; and perform necessary duties to ensure compliance.

7.4.8 The contractor shall have (or gain) access to the Naval Safety Command’s CAC enabled website (secure) and be familiar with the Diving Section, to include Safety Command diving instructions and inspection checklists; and perform necessary duties to ensure compliance.

7.4.9 The contractor shall be familiar with the USMC Order 3150.4 (series) MARINE CORPS DIVING POLICY AND PROGRAM ADMINISTRATION.

7.4.10 The contractor must be able to complete certification in necessary organic equipment maintenance pertaining to diving. This may include, but is not limited to, various SCUBA regulator and cylinder maintenance certifications provided by specific manufactures. Training will be command funded.

7.4.11 The contractor shall have (or gain) access to required supply systems or programs in order to support procurement of parts and materials associated with maintenance and equipment needs. An example would include, but would not be limited to, Global Combat Support System-Marine Corps (GCSS).

7.4.12 The contractor shall be familiar with USMC TI 4220-OI (series) MAINTENANCE AND ACCOUNTABILITY FOR U.S. MARINE CORPS DIVE LOCKERS and be capable of discussing maintenance protocol with MARCORSYSCOM diving department.

7.4.13. The contractor shall be familiar with the following instructions/manuals:

a. SS521-AA-MAN-10 US NAVY AND MANNED HYPERBARIC SAFETY CERTIFICATION MANUAL (current rev)

PROGRAM ADMINISTRATION

d. USMC TI 4220-OI (current rev) MAINTENANCE AND ACCOUNTABILITY FOR U.S.

MARINE CORPS DIVE LOCKERS

e. MIL-STD-1622 (current rev) STANDARD PRACTICE FOR CLEANING OF

SHIPBOARD COMPRESSED AIR SYSTEMS

f. MIL-STD-1330 (current rev) PRECISION CLEANING AND TESTING OF SHIPBOARD

OXYGEN, HELIUM, HELIUM-OXYGEN, NITROGEN, AND HYDROGEN SYSTEMS

g. OPNAVINST 4790.4 (series) SHIPS MAINTENANCE AND MATERIAL MANAGEMENT

SYSTEM POLICY

h. NAVSEAINST 4790.8 (series) SHIPS MAINTENANCE AND MATERIAL MANAGEMENT

SYSTEM MANUAL

i. SS500-B1-MMO-010 / 0910-LP-101-1820 (current rev) STANDARD NAVY

DOUBLE-LOCK RECOMPRESSION CHAMBER SYSTEM O&M MANUAL

j. SS500-AW-MMM-010 / 0910-LP-100-5601 (current rev) TRANSPORTABLE

RECOMPRESSION CHAMBER SYSTEM MK6 MOD 0/1 O&M MANUAL

k. SS600-A3-MMA-010 (current rev) MK25 Mod2 UBA Technical Manual

l. SS510-AB-OMN-010 (current rev) UBA Self-Contained Underwater Breathing Apparatus (SCUBA) Conshelf XIV Regulator Assembly

7.4.14. The contractor must have previously been qualified in the following PQS:

e. NAVEDTRA 43910 Divers’ Life Support Systems (DLSS) Technician

f. NAVEDTRA 43910 DLSS O2 Worker

g. NAVEDTRA 43910 DLSS Operator

h. NAVEDTRA 43910 Chamber Operator

i. NAVEDTRA 43910 SNDL Operator

j. NAVEDTRA 43910 TRC Operator

k. NAVEDTRA 43910 Re-entry Control Supervisor

8.0 Quality Assurance Surveillance Plan.

8.1 Purpose. This Quality Assurance Surveillance Plan (QASP) has been developed to provide the standard of surveillance for monitoring contractor performance in accordance with the Performance Work Statement. The Contracting Officer (KO) will be appointed at the time of award and COR contact information will be provided. The COR will also serve as the Quality Assurance Evaluator (QAE) and will use this QASP to ensure the standards of the contract are being met. The COR/QAE will be referred to as the COR throughout this QASP.

8.2 Performance Standards. The QASP provides a systematic method to evaluate the service the Contractor is required to furnish. The COR will assess the Contractor’s performance to ensure the Contractor is performing up to the specified standards. The standards for this Performance Work Statement (PWS) are stated in the Performance Requirements Summary (PRS) included in this QASP. The standards for this procurement are subjective since specific metric-driven standards are not appropriate.

8.3 Management and Oversight. The QASP is based on the premise that the Contractor and not the Government, is responsible for the management and any Quality Control action required to meet the terms of the contract. The Level of Effort requirements recognize that the Contractor is not a perfect manager and that unforeseen requirements and uncontrollable problems do occur. Good management and use of an adequate Quality Control Plan will allow the Contractor to operate within specific performance requirements. QASPs are designed to be objective, fair, and consistent in evaluating Contractor performance against the provided standards.

8.4 Acceptable Quality Levels (AQL). AQLs have been established in the Level of Effort Requirements Summary and provide performance standards that the Contractor will meet in performing the contract. If the Contractor meets the required AQL, it will be paid the monthly amount agreed upon in the contract. In the event the Contractor does not meet the established AQLs, the KO has the right to exercise the negative incentives stated in this QASP.

8.5 Primary Method of Surveillance/Evaluation. The COR will evaluate the contractor’s performance using one or more of the following surveillance methods:

Observation/Random Monitoring: Observation/Random monitoring of staffing levels and personnel qualifications by the COR.

Random Inspection: Random inspection of maintenance actions/inspection documentation developed via Work Order (WO) Optimized Organization Maintenance Activity (OOMA).

8.6 Substandard Performance. If any of the performance requirements do not meet the AQLs set in the PRS table, the COR shall document the discrepancy(s) and shall notify the Contracting Officer promptly. The Contracting Officer will then take the appropriate action with the Contractor to remedy the substandard performance. When the performance is below the AQL standard, the Government may implement increased surveillance, document poor history ratings, or begin termination for default procedures.

8.7 Notification. The COR will notify the KO, in writing, of unacceptable quality levels. The KO will promptly provide written notification of discrepancies monthly, or immediately if the situation significantly affects the well-being of the project. The Contractor will be given the opportunity to respond, in writing, to each discrepancy.

8.8 Response. The Contractor shall provide a written response to the cause and the corrective action to prevent recurrence within ten (10) working days after receipt of the KO’s notification. The Contractor should cite specific quality assurance program procedures or new procedures instituted to prevent recurrence.

8.9 Records. The COR will maintain contract surveillance files as directed by the KO. Surveillance files will include, as a minimum, the following documentation for this Firm-Fixed Priced contract:

8.9.1 COR designation and appointment letters.

8.9.2 A copy of the contract and all contract modifications.

8.9.3 QASP, Quality Control Plan, and any other monitoring tools, checklists, etc.

8.9.4 All correspondence including KO notifications and the Contractor’s responses.

8.9.5 Contractor monthly status reports.

8.9.6 Copies of certified invoices tracked against each contract line item.

8.10 Ratings. The following criteria will be used for performance evaluations: Exceptional, Satisfactory, Marginal, or Unsatisfactory. Upward or downward arrows may be used to indicate an improving or worsening trend insufficient to change the assessment status.

8.10.1 Exceptional. Indicates performance clearly exceeds contractual requirements. The area of evaluation may contain a few minor problems for which corrective action appears highly effective.

8.10.2 Satisfactory. Indicating performance clearly meets contractual requirements. The area of evaluation contains some minor problems for which the corrective actions appear satisfactory.

8.10.3 Marginal. Indicates performance meets contractual requirements. The area of evaluation contains one or more serious problems for which corrective actions have not yet been identified, appear only marginally effective, or have not been fully implemented.

8.10.4 Unsatisfactory. Indicates the contractor is in danger of not being able to satisfy contractual requirements and recovery is not likely in a timely manner. The area of evaluation contains one or more serious problems for which the corrective actions appear ineffective.

8.11 Documentation. Documentation used and referenced to performance surveillance will consist of monthly reports, contractor plans and procedures, schedules, customer feedback and contract data requirements.

8.11.1 Recording Observations. The COR shall use Surveillance Logs to record information on scheduled observations and deficiencies noted. Each observation is recorded on the log. The documents then become a formal record for reference. The contractor is to be told each time that a deficiency is found during scheduled observations. The COR makes a notation on the Surveillance Log of the date and time the deficiency was discovered, then, the COR asks a contractor site manager to initial the notation, documenting notification of the deficiency only.

8.11.2 Potential Unacceptable Performance. The COR must identify the specific service that is unacceptable and the possible causes, and ask several questions which if answered, will probably pinpoint the source of the problem.

8.11.3 Documenting Unacceptable Performance. The COR must attempt to resolve the problem with the contractor. The original log and the attempted solution (along with an evaluation of results) are forwarded to the Contracting Officer through the COR.

Based on the severity of the discrepancy and the success of the solution, the COR will notify the KO. The contractor shall complete a response to the unacceptable evaluation if requested by the KO or by its own choice.

8.12 Taking Action.

8.12.1 The COR may evaluate the contractor’s performance and document any non-compliance, but only the KO may act against the contractor for an unacceptable rating. When the contractor’s performance is unacceptable and a formal action is indicated, the COR will determine what action is appropriate for the specific circumstances and make a recommendation to the Contracting Officer.

8.13 Documentation. The COR retains a copy of all inspection schedules and surveillance activity logs during the course of the contract and forwards them for inclusion in the contract file at the end of the surveillance period. However, when a specific service becomes unsatisfactory during a surveillance period, the inspection documentation supporting the contract discrepancy report is forwarded to the Contracting Officer.

8.14 Performance Requirements Summary (PRS). The performance standards for this PWS are stated in the PRS below.

Monitor readiness reports

Perform organizational analysis

Review and submit reports

Provide training on relevant to Parachute Loft

Management and Airborne Operations Equipment failures should not interrupt normal daily operations for more than 4 hours, 98% pass rate

Report unsafe work conditions in a timely manner, 100% pass rate Periodic Random

Periodic Random CPARS Reporting

Report on unsafe work conditions in a timely manner

Perform organizational analysis

Review and submit reports

Maintain and update databases

Provide training relevant to Boating Operations Maintain a rating of “mission capable” on all mission essential items, 98% pass rate

Periodic, Random

Periodic, Random CPARS Reporting

Report on unsafe work conditions in a timely manner

Perform organizational analysis

Review and submit reports

Maintain and update databases

Provide training relevant to Diving Operations Maintain a rating of “mission capable” on all mission essential items 98% pass rate

Periodic, Random

Periodic, Random CPARS Reporting

9.0 Estimated Travel Requirements.

9.1 Travel Requests. Travel may be required within the Continental U.S. (CONUS) to meet PWS requirements.

The Contractor will coordinate travel arrangements with the Contracting Officer’s Representative (COR). Any travel under this contract must be specifically requested in writing by the Contractor and submitted to the COR.

Travel shall be recommended by the COR and submitted to the Contracting Officer for final approval, in writing, at least five (5) days in advance, prior to incurring any travel expense.

9.2 Travel Events. Each event will normally be X business days for XX () contractor employees with some exceptions related to planning and event-related requirements. Quarterly, travel events are anticipated.

9.3 Travel Regulations. Travel shall be IAW the Joint Travel Regulation (JTR). CONUS travel will adhere to the Joint Travel Regulations (JTR) and requirements of the Foreign Clearance Guide. Status of Forces Agreement (SOFA) requirements will apply. The JTR is updated monthly by the Defense Travel Management Office and is located online at http://www.defensetravel.dod.mil/site/travelreg.cfm.

10.0 Post-Award Orientation.

10.1 Post-Award Orientation Purpose. The purpose of the Post-Award Orientation is to:

10.1.1 Discuss any unique characteristics of the requirement(s)

10.1.2 Identify stakeholders’ roles and responsibilities

10.1.3 Ensure 100% staffing on the 14th day after award for full performance

10.1.4 Establish a common understanding of cost, schedule, and performance expectations

10.2 Post-Award Orientation Requirements. The Post-Award Orientation shall be held as scheduled between the Contracting Officer, COR, and the Contractor within 15 days of the award. Contractor shall provide this task in Power Point. Slides, as a minimum, should identify the key stakeholders and highlight their roles and responsibilities, summarize the tasks and associated deliverables, and monthly status reporting (cost, schedule, performance). Contractor’s format is acceptable. This shall be emailed to the Contracting Officer and COR.

11.0 Base Access. Contractors and/or delivery drivers must have in their possession: the contract number, delivery/service address, and sponsor’s contact information to gain initial access to the base. The sponsor is COR, see section 7.1.1.

-Contractors must be registered in the Defense Biometrics Identification System (DBIDS). It is the Contractor’s responsibility to ensure all their employees and/or subcontractors are properly registered within DBIDS.

-DBIDS credentials will be valid for the duration of your contract, not to exceed three years; however, re-vetting of individuals’ information will occur each year.

-Contractors requiring access for over 60 days will receive a credential valid for up to one year.

-Contractors requiring access for less than 60 days will receive a temporary paper pass.

-Contractor Common Access Card (CAC) Eligibility: Contractor personnel authorized CACs are exempt from DBIDS enrollment.

-If you have questions regarding base access, Contractor CACs, or DBIDS requirements, contact the Contractor Vetting Office (CVO). The CVO is in Bldg. 818 adjacent to the Camp Lejeune Main Gate on Holcomb Blvd, just off NC Highway 24. The CVO is open Monday through Friday from 6 a.m. to 2 p.m. and closed on weekends and holidays.

Contractor Vetting Office – Appointments: 910-451-5977 Contractor Vetting Office – Questions: 910-451-0284/0289 Vetting Office Email: lejeunecontractorvetting@usmc.mil DBIDS email: https://dbids-global-enroll.dmdc.mil/preenrollui/#!/

-Contractors will report to the Contractor Vetting Office (CVO) to confirm their access requirements, undergo a background check and receive their credential/pass.

PLEASE NOTE: Individuals with active warrants may be subject to arrest on the spot.

**The Government will not be responsible for any contractor access delays. Delays that may result from inadequate planning are strictly the responsibility of the contractor.

12.0 Contract Administration. The Vendor shall attend a kick-off meeting within two (2) weeks after contract award with the customer, COR, and contract office points of contact.

12.1 Except as specified in paragraph 10.2 below, no order, statement, or conduct of Government personnel who visit the contractor’s facilities or in any other manner communicate with contractor personnel during the performance of this contract shall constitute a change under the “Changes” clause of this contract.

12.2 The contractor shall not comply with any order, direction, or request of Government personnel unless it is issued in writing and is signed by the Contracting Officer or is…