RFP for Elementary Screening and Assessment.pdf

MADISON COUNTY CHARTER SCHOOL SYSTEM

DANIELSVILLE, GEORGIA

Request for Proposal for Elementary Assessment, Instruction, and Progress Monitoring Platform: Screening, Instruction, and Progress Monitoring for Reading, Dyslexia, and Mathematics

The Madison County Charter School System (MCCSS) is requesting proposals from professional and qualified partners (Vendors of Approved Reading and Dyslexia Screeners in Georgia) to provide an assessment platform in grades K-5 that meets the requirements for screening for reading and dyslexia in K-3, as well as provides comprehensive diagnostic assessment and screening for K-5 reading and math, instructional recommendations and personalized learning based on results, and progress monitoring for reading and math. The Madison County School System shall have the right to terminate the relationship with the vendor at any time without cause and without penalty.

To qualify for consideration, a vendor must be prepared to provide screening and diagnostic assessments for reading and math, personalized learning and recommendations for instruction based on results, and the ability to monitor student progress in reading and math. The vendor must also be prepared to provide professional learning on the use of the assessments and instructional tools.

These components should be in alignment with requirements in Georgia law related to literacy and dyslexia screening and the science of reading, as well as Georgia standards. Only qualified vendors of assessments that are on the approved list for reading and dyslexia screening in Georgia will be considered.

SCOPE AND STYLE OF SERVICES TO BE PERFORMED

In issuing the RFP, it is the intent of MCCSS that the Vendor will provide the required services for a fixed fee to be mutually agreed upon by the parties. It is further the intent of MCCSS that the Vendor will provide a Guaranteed Maximum Price (GMP) for the cost of the instructional materials and professional learning and include a Guaranteed Delivery Date (GDD). MCCSS also requires that the successful Vendor accept the following stipulations:

LIST OF REPRESENTATIVE SERVICES/RESOURCES TO BE PROVIDED BY THE VENDOR

● Summary of relevant evidence based research of program implementation

● Alignment to the science of reading and the requirements for reading and dyslexia screening in Georgia

● Outline of the assessments (diagnostic, screening, benchmarking, etc.)

available for reading and math

● Explicit linkage to Georgia standards

● Summary of information teachers will receive after assessments, recommendations and resources provided for instructional next steps, and opportunities for differentiation

● Professional learning for teachers for a successful implementation that aligns with the science of reading and best practices for assessment inr reading and math

● A narrative section that addresses

○ Professional development resources available to support introduction and implementation of the platform

○ General work plan and time table

○ Qualifications of firm including relevant prior experiences

○ Key personnel who will be involved in the project

○ Comprehensive pricing plan divided into options:

■ Pricing provided per pupil; pricing provided by school

■ Please separate cost of assessment and cost of any instructional components of the platform.

SELECTION OF ASSESSMENT PLATFORM VENDOR

The services and products being sought under the RFP are considered professional in nature.

Consequently, the evaluation of the proposals will be based upon consideration of the demonstrated qualifications and capabilities of the proposers which will result in an award that is in the best interest of

MCCSS.

Factors to be considered in the evaluation include:

● The capability of the proposer to deliver the services in an efficient and timely manner

● Responses from at least three (3) references for whom the proposer has performed services

● Composition and qualifications of the persons designated to form the proposer's staff for the services required under the RFP

● Resources that are tightly aligned to the science of reading, Georgia law, Georgia standards, and the best fit for our staff and student needs.

● Intangibles which best demonstrate the proposer's ability to provide services to MCCSS.

Evaluations will be performed by a committee. Following completion of the initial evaluations, if deemed necessary by the committee, up to two vendors best qualified may be granted an opportunity to appear before the Evaluation Committee to make an oral presentation and submit to an interview. Information on the presentation will be provided to the vendors selected.

After evaluations, the committee will identify the vendor it will recommend based on information contained in the proposal, reference analysis and interviews, if required.

MCCSS reserves the right to accept or reject any and all proposals in response to this RFP.

RECEIPT AND CONTENT OF PROPOSALS

Proposals will be received until 2:00pm, Monday, May 12, 2025. All proposals received will be opened at 10 am on Tuesday, May 13, 2025 in the Teaching and Learning Conference room located at 800

Madison Street, Danielsville, GA.

To be accepted, all proposals are to be submitted, in sealed packages marked "Response to Assessment Platform RFP-April 2025". Proposals must be sent by U.S. Mail, courier service such as Federal Express or United Parcel Service or hand delivered. No proposals will be accepted via fax transmission regardless of time of delivery. Three (3) copies of the proposal should be sent or delivered to:

Assessment RFP Attention: Dr. Amanda Sailors Madison County Schools 800 Madison Street Danielsville, Georgia 30633

Questions concerning the RFP shall be EMAILED to Dr. Sailors at asailors@madison.k12.ga.us.

To be considered for acceptance, the proposals shall contain the following minimum information to be presented as set out in the format and sequence shown.

1. Vendor Information Briefly describe your firm, its officers and executive management. Furnish an organizational chart for your firm specifically indicating those who will be involved in this program.

2. List of Representative Services/Resources to be Provided by the Vendor List details of the assessments, instructional components, and progress monitoring components of the program

3. Related Experience Provide a record of experience in:

● Production of high-quality, research based, comprehensive assessment

● Working with other school districts and/or schools to improve literacy and math instruction through the use of assessment data to guide instruction

● Knowledge of Georgia Standards of Excellence

● Experience working with school leaders and teachers to implement a comprehensive assessment program

● Providing experienced consultants, well versed in best practice in assessment, as well as, all program components

● Developing a well-designed implementation plan and carrying out projects on schedule

4. Timeframe The project is expected to begin, following the selection of a vendor, on or about May 2025.

5. Project Cost Analysis

● For pricing include a “not to exceed” price for the entire scope of work.

● Provide pricing:

○ Pricing provided per pupil; pricing provided by school

○ Please separate the cost of assessment and cost of any instructional components of the platform.

6. References Provide 3 references of school districts that are currently using the program prepared by the provider, and have utilized professional learning to train staff on use of the program (including name, affiliation, brief description of the project, and contact information.)