2B - CT UPS Specifications.pdf

Department of Health and Human Services Indian Health Center Clinton Service Unit

(Clinton, El Reno and Watonga Indian Health Centers)

Specifications DATED 11/21/2025

WESEMANN UPS U100 FOR AQUILION

ONE (GEN 4), PRIME (GEN 2 & 3), CARTESION PRIME PET-CT

1. PURPOSE OF THE PROJECT

The Clinton Indian Health Center (CIHC) has a need for an Uninterruptable Power Supply to protect the Cannon CT System for Radiology Department during power disruption or outages.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall supply (1 ea.) Console UPS for the Aquilion Prime CT System with the following features:

CONSOLE UPS FOR AQUILION ONE

FAMILY (GEN4) AQUILION PRIME

o WESEMANN UPS U10000 INCLUDING

CONNECTION CABLES

o WESEMANN UPS U10000

CONNECTION KIT FOR AQUILION

ONE (GEN 4), PRIME (GEN 2 & 3),

CARTESION PRIME PET-CT

3. PERIOD OF PERFORMANCE

90 days from date of award

4. LEVEL OF EFFORT

1.1. The contractor shall provide new Console UPS for Aquilion One CT System.

1.1.1. This should include all accessories to operate the equipment and features as listed to include, but not limited to:

1.1.1.1. Connection Kit for Aquilion One

1.2. The contractor shall deliver to Clinton Indian Health Center at 10321 N. 2274 Rd., Clinton, OK 73601 with all installation instructions, warranty documents, and specifications.

1.3. Training: Contractor shall provide an online resource for training and initial use.

2. SPECIAL REQUIREMENTS

2.1. The supervising official will determine if the contractor will be subject to PIV credentialing requirements for physical and logical access, in line with the below requirements.

2.1.1. Long-term contractors are defined as working in excess of four months (or 120 days, consecutively) for the purpose of background investigations. All long-term contractors must have, at minimum, a favorably adjudicated Tier 1 background investigation. Some positions may require a higher-tiered investigation, in accordance with the OMB M-05-24 Sections, 7.F “Applying guidance to temporary employees and contractors.”

2.1.2. Short-term contractors are defined as working for less than six months or 1040 hours in a one-year period of service for the purpose of HSPD-12, in accordance with 5 CFR Part 316. Short-term contractors are not issued a PIV card, except when required for routine facility or network access.

Short-term contractors are subject to an investigation conducted in accordance with the risk/sensitivity of the position.

2.1.3. Temporary hires and volunteers are defined as working for 120 days or less. The supervising official will determine whether a temporary hire working 121 days or more will be subject to PIV credentialing requirements based on the need for network and facility access. Temporary hires are subject to all personnel security requirements.

2.1.4. If onsite service employee does not require 5.1.1 through 5.1.3, then a visitors pass must be requested upon arrival with either the front desk or facilities and worn at all times while on the premises.

2.2. The US PHS Clinton Indian Health Center is a tobacco/smoke free environment (buildings and grounds). No tobacco/smoking use will be tolerated during service.

2.3. Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Clinton Indian Health Center official, presenting valid identification, smoking restriction and any safety procedures.

2.4. The contractor shall not disclose or cause to disseminate any information concerning operations of Clinton Indian Health Center. Such action(s) could result in violation of the contract and possible legal actions.

2.4.1. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative.

3. DELIVERABLES AND REPORTING REQUIREMENTS

3.1. Delivery: The contractor will coordinate the delivery, installation and training date with the designated government employee. The government will provide the contractor with dock access and building access for this sole purpose. The designated government employee will work with the pertinent government agency(ies) to secure the needed dock access. No deliveries can be made after 4:15pm.

Driver needs a valid ID.

3.1.1. Location information as the following:

3.1.1.1. Clinton Indian Health Center: 10321 N. 2274 Rd, Clinton, OK 73601 – Dock Access

3.1.1.2. El Reno Indian Health Center: 1801 Parkview Dr, El Reno, OK 73036 – No dock, would require lift gate for shipments.

3.1.1.3. Watonga Indian Health Center: 1305 S. Clarence Nash Blvd, Watonga, OK 73772 – No dock, would require lift gate for shipments.

3.2. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract.

3.3. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday.

4. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

4.1. The Government shall make no supply of property, facilities, and services.

5. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

5.1. Required personnel, materials, supplies and equipment:

The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract, to include but not limited to: equipment and shipping.

6. CHANGES TO THE SPECIFICATIONS

Any changes to these specifications shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.