Logistics RFQ Question Responses.xlsx
XLSX spreadsheet 40 KB Posted
- Attached to
- Logistics and Asset Management Support Services
- Solicitation number
- 29FTC126QLOGS
- Issued by
-
Federal Trade Commission
About this file
This file contains official question-and-answer responses from the Federal Trade Commission to bidders for Solicitation 29FTC126QLOGS, a logistics and asset management support services contract. The RFQ seeks a qualified contractor to provide logistics, facilities support, and asset lifecycle management services at FTC Headquarters and the GAO building in Washington, D.C., including garage/parking management, office supplies inventory management, and asset management analysis. The Government estimates approximately four full-time equivalent (FTE) personnel will be required, though offerors may propose alternative staffing levels provided all Performance Work Statement requirements and standards are met. The contract will be awarded on a lowest-price technically acceptable (LPTA) basis with pricing structured as a firm-fixed-price CLIN (X001) for base services and a firm-fixed unit rate CLIN (X002) for other direct costs, overtime, and special conditions such as after-hours processing and freight operations, with an estimated $10,000 annual not-to-exceed for ODCs. All contractor personnel must work onsite in the Washington, D.C., metropolitan area to support FTC business hours (8:00 a.m. to 5:00 p.m. weekdays), with up to ten travel days annually to FTC regional offices. The Government will furnish all equipment, vehicles, workspace, computers, phones, software licenses, and system access; contractors must provide forklift-certified personnel and cannot procure supplies or assets. Key personnel (Project Lead and Senior Asset Management Specialist) must submit resumes at quote time, with a minimum of two years of ServiceNow experience required for the asset management power user role. The submission deadline is August 31, 2026, at 2:00 p.m. Eastern Time, with award anticipated September 15, 2026, and a two-week transition period beginning at contract start. This is an unrestricted solicitation requiring a public trust background check (not a national security clearance) and is a follow-on recompete for existing services currently performed by a single incumbent contract. Site visits are available September 1, 2026. Incumbent information, current pricing, and detailed historical workload metrics were not disclosed per Government policy.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Insurance Requirements.docx | DOCX document | |
| Attachment 9-1 Logistics Support PWS July 2026.pdf | ||
| Attachment_9-2_Pricing July 2026.xlsx | XLSX spreadsheet | |
| Logistics Support Services RFQ July 2026 LPTA.pdf | ||
| Attachment_9-3_FTC_Clauses July 2026.pdf |
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Text version
Q&A
| LOGISTICS RFQ QUESTION RESPONSES | |||||
| Question # | Duplicate (Y/N) | Duplicate # | Question | Answer | PWS/RFQ Section |
| 1 | N | “The contractor shall provide qualified personnel in sufficient quantities to ensure uninterrupted performance.” |
However, the PWS states The FTC expects that this work can be met with the equivalent of approximately four (4) full time individuals assuming a 2080-hour work year.”
| Is the equivalent of four contractors the maximum staffing that will be considered to be competitive for selection? | The reference to approximately four full‑time individuals in PWS Section 2.1 is a Government estimate used for planning purposes. It is not a maximum or minimum. Offerors may propose any staffing level that meets all PWS requirements and performance standards. | PWS Section 2.1 | ||||
| 2 | N | Is there a specific contract vehicle for this opportunity? | This is a standalone solicitation and will be awarded in accordance with the solicitation terms and conditions. | |||
| 3 | N | What is the basis for pricing? | Pricing is firm‑fixed‑price for X001 and Firm fixed Unit Rate for X002 | RFQ Section 6.3 and Attachment 9.2 - Pricing Spreadsheet | ||
| 4 | N | What LCATs? | The RFQ does not identify required labor categories. Offerors may determine appropriate labor categories | PWS Section 4.0 | ||
| 5 | N | Who is the incumbent? | Incumbent information will not be shared at this time | |||
| 6 | Y | 5 | Can the Government identify the incumbent contractor and provide the incumbent contract number, period of performance, and total contract value, including whether the services are currently performed under a single contract or multiple contracts? | Incumbent information will not be shared at this time. Services are currently being performed under a single contract. | ||
| 7 | Y | 5 | Can the Government confirm whether incumbent personnel are currently performing this work? If so, can the Government provide the number of incumbent employees, their labor categories, hours per week, and the duty location of each position? | Incumbent information will not be shared at this time | ||
| 8 | N | The clause list in RFQ Section 8.1 and Attachment 9.3 do not include FAR 52.222-41, 52.222-42, 52.222-43, or 52.222-55, and no Department of Labor Wage Determination is attached. Can the Government confirm whether the Service Contract Labor Standards apply to this requirement, and if so, provide the applicable Wage Determination number, revision, and locality, along with the mapped SCA labor categories? | SCA labor rate adjustments don’t apply, this solicitation is firm fixed or fixed unit rate. Any adjustments to rates should be accounted for through your proposed pricing. | |||
| 9 | Y | 8 | If Service Contract Act covered incumbent employees are performing this work, can the Government provide the contract anniversary date so offerors may accurately price vacation accrual and health and welfare obligations? Because award will be made on a lowest price technically acceptable basis, this information directly affects price competition: offerors who assume a January anniversary date and offerors who assume a September date will carry materially different vacation accrual and fringe costs for the same labor, and without a common anniversary date the Government will be comparing prices built on different wage assumptions rather than on actual efficiency. | SCA labor rate adjustments don’t apply, this solicitation is firm fixed or fixed unit rate. Any adjustments to rates should be accounted for through your proposed pricing. | ||
| 10 | N | Can the Government confirm whether a Collective Bargaining Agreement applies to any labor performing this requirement? If one exists, can the Government provide it as an attachment? | CBA rates do not apply, this solicitation is firm fixed or fixed unit rate. | |||
| 11 | N | PWS Section 5.1 states that primary performance occurs at FTC Headquarters and the GAO building, but the PWS does not identify how the estimated four FTEs are distributed. Can the Government identify how many of the four FTEs are expected to be physically located at FTC Headquarters (600 Pennsylvania Avenue NW) versus the GAO building (441 G Street NW), and confirm whether any position is expected to split time between the two locations on a daily or weekly basis? | All contracted staff will have a workspace at FTC Headquarters and are expected to split time daily between Headquarters and the GAO location as required. | |||
| 12 | N | Can the Government confirm whether all four FTEs are required to be onsite during all hours of operation, or whether any task areas (for example TranServe administration, parking database maintenance, ServiceNow reporting) may be performed remotely or on a hybrid schedule? | Contracted staff are expected to be onsite to support FTC business hours 8 am to 5 pm weekdays. Remote work is only authorized based upon infrequent impact to operations. | |||
| 13 | N | Is the Government's estimate of approximately four FTEs based on the current incumbent staffing model, or is it an independently calculated labor estimate? Can the Government provide the staffing assumptions used to develop the estimate? | Government has recognized by both an analysis and past experience of the requirements that four persons should be able to satisfactorily perform the requirements. | |||
| 14 | N | The approximate weekly hours listed by task total 140 hours per week (Asset Management 40, Parking 10, Office Supplies 32, Transit 10, Fleet 10, Litigation 10, Document Destruction 8, Express Shipping 10, Freight 10), which equates to approximately 3.5 FTE, while PWS Section 2.1 estimates four FTEs. Can the Government confirm whether the remaining hours are intended for project management and key personnel oversight, and confirm the intended distribution of hours by task and by location? | The remaining effort is intended to support project management, oversight, and cross-functional coordination. From week to week some task require more or less though the percentage for the entire year. | |||
| 15 | N | Are the Project Lead and the Senior Asset Management Specialist counted within the approximately four FTEs, or are they in addition to the task hours identified in Section 3.2? Is the Project Lead expected to be a full-time, onsite, non-billable manager, or a working lead who also performs task area work? | Key personnel (Project Lead and Senior Asset Management Specialist) are part of the overall staffing approach and two separate people. The Project Lead is expected to be fulltime and onsite and may also perform task area work. | PWS Section 2.1 | ||
| 16 | N | The PWS requires designated alternates for both key personnel positions. Can the Government confirm whether alternates may be personnel already assigned to the contract who are cross-trained? | Alternates may be cross-trained personnel already assigned to the contract. | |||
| 17 | N | RFQ Section 3.3 states FTC core hours of operation are 7:00 a.m. to 5:00 p.m., while PWS Section 5.2 states the contractor shall conduct business between 8:00 a.m. and 5:00 p.m. Can the Government confirm which hours govern contractor coverage, and whether continuous onsite coverage is required across the full window for each task area? | Contractor coverage is governed by the PWS hours from 8:00 a.m. and 5:00 p.m. Personnel based on task delivery can be staggered during this block period | |||
| 18 | Y | Is the four FTE estimate a minimum staffing requirement, or a notional estimate that offerors may adjust provided all Performance Requirement Summary standards in Section 6.6 are met? Under an LPTA basis of award, will a staffing level below four FTEs be considered technically unacceptable? | The four‑FTE estimate in PWS Section 2.1 is not a minimum or maximum, it’s a notional estimate. Offerors may propose different staffing levels as long as all standards in PWS Section 6.6 are met. Staffing below four FTEs is technically acceptable. | PWS Section 2.1 and 6.6 | ||
| 19 | N | The PWS requires assistance to parkers departing within 15 minutes of request during business hours, with an acceptable quality level of 90 percent. Can the Government confirm whether this requires dedicated attendant presence in the HQ garage throughout business hours, or whether it may be satisfied by an on-call responder performing other tasks nearby? | The requirement may be met by staff positioned nearby if the response standard is achieved. | |||
| 20 | N | Can the Government provide historical workload metrics for the most recent 12-month period by functional area, including asset management transactions, parking requests and vehicle moves, transit benefit actions, office supply requests and deliveries, fleet management actions, litigation support events, express shipping requests, freight handling activities, and document destruction requests? | The best estimate are the hours referenced in the solicitation and offers should reference the approximate hours per week provided in the PWS. | |||
| 21 | N | Can the Government provide ServiceNow ticket volumes for the most recent 12 months by request category, including average tickets per day and any seasonal peaks? | The Government is unable to provide the metrics requested however, offers should reference the Service Now requirements provided in the PWS. | |||
| 22 | N | Can the Government provide historical annual asset intake, transfer, and disposition volumes? Can the Government also confirm whether the approximately 1,200 assets refers only to the controlled storage areas, and provide the total accountable personal property inventory record count in ServiceNow? | The Government is unable to provide the metrics requested however, offers should reference the Service Now requirements provided in the PWS. | |||
| 23 | N | The PWS states a refresh of approximately 1,000 assets occurs every four to five years and drives a six-month surge. When did the most recent refresh occur, and is a refresh anticipated during the base period or any option period? How does the Government expect surge labor for a refresh to be priced given the fixed price CLIN structure? | The next refresh is expected to occur in the base year or early in Option Period 1. Surge capacity is not expected but if needed, may be addressed through the Time-and-materials CLIN. | PWS 5.3 | ||
| 24 | N | Can the Government provide the annual number of parking permit actions, new issuances and renewals, stacked parking move requests at HQ, and parking mailbox inquiries, separated between the HQ garage and the GAO location? | The Government is unable to provide the metrics requested and offers should reference the approximate hours per week provided in the PWS. | |||
| 25 | N | How many FTC employees currently participate in the TranServe transit benefit program, and what is the average monthly volume of applications, changes, withdrawals, and compliance audits? | The Government is unable to provide the metrics requested and offers should reference the approximate hours per week provided in the PWS. | |||
| 26 | N | Can the Government provide annual office supply spending and order volumes for the last two fiscal years, the average number of inbound receipts per week, and the average number of delivery requests per week across the 13 supply service areas and 13 copier rooms? | The Government is unable to provide the metrics requested and offers should reference the approximate hours per week provided in the PWS. | |||
| 27 | N | How many vehicles, forklifts, and pallet jacks are supported under this requirement, and at which locations are they housed? How many authorized drivers currently participate in the fleet program? PWS 3.2.7(2) references two vehicles and five routine actions per month; can the Government confirm this is the complete fleet, including the cargo van? | The FTC has two (2) Government vehicles (cargo vans), and two (2) forklifts located at FTC Headquarters. Multiple pallet jacks are located at FTC Headquarters and GAO. The incumbent contractor and other FTC contractors and staff are authorized to participate in the Fleet Program. For the contract, this is the complete fleet. | |||
| 28 | N | For the 8 to 10 trials supported annually, can the Government provide the typical shipment size, number of pallets or containers per event, duration of support per event, and whether after-hours or weekend support has historically been required? | FTC Trial support typically has a shipment size of 1 – 10 pallets or containers per event. This contract will coordinate the required supplies, stage and wrap, load the pallets curbside for shipping, receive the shipment, break down the pallets, and stage for the next trial. After-hours and weekend work has been required one (1) time in the last three years. Such work will be addressed with the use of the optional Time and Materials CLIN when required. | |||
| 29 | Can the Government provide the monthly volume of express shipments processed and the monthly volume of shipping mailbox inquiries? PWS 3.2.10(1) references five routine actions per month; can the Government confirm whether this reflects total monthly shipping volume? | The Government confirms express shipping is expected to be five routine actions per month. | ||||
| 30 | How many locked consoles and large bins are deployed across HQ and the GAO building, what is the servicing frequency, and how many surge destruction events occur annually? | The FTC has 80 bins in Headquarters and GAO. Under this contract you may be required to relocate the bins and/or escort during a descruction pick up. Routine actions are covered under a separe contract but assistance under this contract may be required upto two (2) per month. |
| PWS 3.2.9 | ||
| 31 | How many freight deliveries and outbound shipments are handled per month, how many pallets per delivery on average, and at which dock locations does this work occur? | Freight delivery includes Trial support and Property disposals, |
FTC Trial support is planned for upto 12 annually with an average of 4 pallets. Property disposals projects are upto 15 annually with an average of 3 pallets per disposal event.
Freight deliveries and outbound shipment may occur at Headquarters or GAO.
| 32 | N | RFQ Section 5.3 states the offeror shall submit three separate volumes, (1) Technical, (2) Past Experience, and (3) Price, while Section 6.0 describes a package consisting of two parts and Sections 6.1, 6.2, and 6.3 identify Technical as Volume 1, Past Experience as Volume 1, and Price as Volume 2. Can the Government confirm the required volume structure, volume numbering, and how each volume should be titled and filed? | Volume 1 includes both Technical and Past Experience combined in one file. Volume 2 is the pricing spreadsheet. Reference section 6 for Volume structure | |
| 33 | N | The PWS Schedule of Deliverables in Section 6.5 lists the Transition-In Plan as due with the quote, but RFQ Section 6.0 does not identify it as a required submission item. Can the Government confirm whether a Transition-In Plan must be submitted with the quote, in which volume it belongs, and whether it counts against the page limit? | Transition In Plan is submitted with the quote with volume 1 and it does not count against the page limit. | PWS 6.5 Schedule of Deliverables Due column. |
RFW 5.3
| 34 | N | PWS Section 4.1 requires the contractor to identify key personnel and designated alternates in its quote, and Section 4.0 requires resumes for all key personnel. Can the Government confirm which resumes are required as resumes are listed in the RFQ 5.3 Submission format but no specific guidance is given for resumes. | For this contract, the Project Lead and Senior Asset Management Specialist are designated as “key personnel” which require a resume for each role. Designated alternate resumes are not required at time of quote submission | PWS 4.0 Key Personnel |
| 35 | N | RFQ Section 7.1 requires an active SAM registration per FAR 52.212-3. Can the Government confirm whether a completed copy of 52.212-3 must be submitted with the quote, or whether the SAM registration satisfies this requirement? Are electronic signatures acceptable on the transmittal letter and any certifications? | The SAM registration will satisfy this requirement. Yes an electronic signature will be acceptable. | |
| 36 | N | Will Factor One be rated on an acceptable or unacceptable basis only, or will adjectival ratings be assigned? Will a deficiency in a single PWS task area render the entire technical quote unacceptable, or will the Government evaluate the technical approach in the aggregate? | Evaluation is based on Lowest Price Technically Acceptable, any unacceptable rating will render your quote technically unacceptable. | |
| 37 | N | Can the Government confirm the evaluation sequence, specifically whether quotes will be ranked by price first and evaluated for technical acceptability in ascending price order, or whether all quotes will be evaluated for technical acceptability before price ranking? | Evaluation is based on LPTA. Pricing will be reviewed first and technical acceptable will be completed in ascending price order. | |
| 38 | N | What thresholds will the Government use to determine that a reference contract is comparable in size, scope, and complexity? Specifically, is there a minimum annual dollar value, minimum FTE count, or minimum number of overlapping functional areas that a reference must demonstrate? | There are no specific thresholds that the government will set as standards but please provide examples with scope and complexity the best you can. | |
| 39 | N | RFQ Section 7.4 states the agency reserves the right to conduct a price realism analysis. Can the Government confirm whether price realism will be performed and, if so, whether a price determined to be unrealistically low may be found technically unacceptable or otherwise ineligible for award? | The agency reserves the right to conduct a price realism analysis if necessary. It is possible that your quote will be deem unacceptable if your pricing is unrealistically low. Please refer to the estimated hours referenced in the RFQ. | RFQ 7.4 |
| 40 | N | RFQ Section 6.3 permits out-year pricing to be expressed as a percentage escalation, while Section 7.4 states a quote may be rejected if significantly less or overstated from year to year. Can the Government clarify what range of year-over-year escalation will be considered balanced? | RFQ Section 6.3 allows offerors to apply reasonable out‑year escalation consistent with inflation and normal cost growth. RFQ Section 7.4 requires that pricing across the base and option years remain closely aligned and not show significant over‑ or under‑statement. Together, these sections indicate that pricing should escalate in a normal, market‑based pattern without large year‑to‑year jumps. | RFQ 6.3 and 7.4. |
| 41 | N | The note on the Pricing tab states the ODC CLIN is for overtime support needs, while RFQ Section 4.0 and PWS Section 5.3 describe unit rate CLINs covering special conditions such as after hours processing, urgent mission support, and freight operations as an optional service. Can the Government confirm the full scope of work allowable under CLIN X002? | Firm fixed unit rate CLINs are reserved for special conditions |
(i.e., after hours processing, urgent mission support), freight operations (optional service) to address work covered by the PWS and travel.
| 42 | N | The CLIN X001 description on the pricing sheet includes Freight Shipping and Receiving within the firm-fixed price CLIN, while RFQ Section 4.0 and PWS Section 5.3 describe freight operations as an optional service reserved for unit rate pricing. Can the Government confirm whether freight loading and off-loading under PWS 3.2.11 is priced within the firm-fixed price CLIN or as a separate optional unit rate CLIN? | FFP covers the normal shipping and receiving, if there is a surge in this area the ODC CLIN will be utilized. |
| 43 | N | The Pricing tab instructs offerors to quote ODC unit rates on the X001 tab, but X001 is the firm-fixed price CLIN and the second tab is titled Other Direct Costs Details. Can the Government confirm that ODC unit rates for CLIN X002 should be entered on the tab currently labeled X001, and whether a corrected pricing spreadsheet will be issued? | Tab labeled X001 should be labeled X002.Please enter ODC unit rates on tab. |
| 44 | N | The ODC details tab lists three unlabeled hourly rows for ODC Labor and Additional ODC Labor. Should offerors insert specific labor category titles for each row, may additional rows be added, and should the quoted hourly rates be fully burdened rates inclusive of all indirect costs, profit, and any applicable Service Contract Act health and welfare? | Yes, you can insert additional lines, labor categories and rates shall be fully burdened |
| 45 | N | PWS Section 2.1(5) and Section 5.1 anticipate intermittent travel to regional offices of fewer than ten travel days per fiscal year, but the pricing spreadsheet contains no travel line item and the ODC CLIN is described as being for overtime. Should travel costs be included in the firm-fixed price CLIN, added as a separate ODC line item, or reimbursed at cost in accordance with the Federal Travel Regulation? If reimbursed, can the Government provide an estimated number of trips and destinations for pricing purposes? | Travel will be accounted for under the ODC CLIN. Travel will not be evaluated for purposes of award decision. |
| 46 | N | Can the Government confirm how the following costs should be treated in pricing: packing and shipping materials for litigation and freight support, express carrier charges, document destruction vendor fees, disposal vendor fees, forklift operator certification and training, uniforms and personal protective equipment, and badging or fingerprinting fees? Are any of these reimbursable, or must all be included in the firm-fixed price CLIN? | The government provides these resources. |
However, uniforms are optional as dress is office appropriate with no gym/sweat paraphernalia.
Forklift Training and certification are the contractors responsibility
| 47 | N | Can the Government confirm that the FTC purchases all office supplies and that the contractor's role is limited to receiving, stocking, distributing, and inventorying, with no contractor procurement of supply inventory required and no supply purchase cost included in the quoted price? | The government holds responsibility of supply procurement and acquisition. | |
| 48 | N | FTC clause 1152.232-91 requires each monthly invoice to include a detailed cost breakdown of labor hours, labor categories, labor rates, labor overhead, materials, subcontractor, consultant, travel, and G&A, with receipts as backup. Can the Government confirm whether this level of cost detail is required for invoices against the firm-fixed price CLIN, or whether it applies only to the ODC and unit rate CLINs? | This clause doesn’t apply to the Firm Fixed Price CLIN | |
| 49 | N | The contractor is not required to perform on federal holidays or during facility closures directed by Executive Order or emergency declaration. Will the firm-fixed price be adjusted for such closures, or is the annual fixed price expected to remain unchanged? | There will be no changes to the firm-fixed price CLINS for these closures. | |
| 50 | N | RFQ Section 2.1(1)(b) and PWS Section 2.1(1)(b) require personnel to obtain and maintain a security clearance, while PWS Section 4.5 states that work performed under this contract is unclassified and describes a contractor employee fitness determination process. Can the Government confirm that no national security clearance is required and that the requirement is a public trust fitness determination? | The FTC Personnel Security require a Public Trust Background Check. | |
| 51 | Y | 47 | Will the Government furnish all forklifts, pallet jacks, cargo vehicles, dollies, hand trucks, and material handling equipment required for performance, and is the Government responsible for their maintenance, inspection, and certification? Is the contractor required to furnish any vehicles or equipment of its own? | Yes, the Government will furnish all forklifts, pallet jacks, cargo vehicles, dollies, hand trucks, and material handling equipment required for performance. |
The offeror is only responsibility to have trained or certified personnel on-site. Though a COI must be current for any damages that maybe caused from work. The offerors personnel should always conduct safety inspections before during and after work performance using any equipment. In addition, work should be stopped if safety factors arise and report to the government anything that is hazardous.
| 52 | N | Will the Government provide dedicated workspace, desks, telephones, computers, printers, and network access for contractor personnel at both FTC Headquarters and the GAO building? | Yes, the government will provide operational workspace, laptop, mobile phone, network access and printer network access. | ||
| 53 | Y | 47 | Does the Government provide forklift operator training and certification, or must contractor personnel arrive with current certification? At which locations is forklift operation required, and what class of equipment is in use? | The contractor must provide forklift certified operators with current certification. Forklifts are located at FTC Headquarters. | |
| 54 | N | Are stacked parking vehicle moves currently performed by contractor personnel or by FTC staff? Do contractor personnel physically operate government owned and privately owned employee vehicles in the HQ garage, and if so, has the Government established a liability or damage claim process for that activity? | The Government expects the contractor to operate government owned and privately owned vehicles. | ||
| 55 | PWS Section 3.2.6(2) directs the contractor to approve or deny applicants. Can the Government confirm whether contractor personnel hold approval authority within TranServe, or whether the contractor reviews and recommends with final approval retained by a Government official? | The Contractor has authority to approve and deny TranServe requests in the TranServe system. The contractor is expected to work with minimal supervision. | 3.2.6 Transit Support Services 2) | ||
| 56 | N | Does litigation logistics support include contractor travel to trial locations, or is contractor performance limited to staging, packing, shipping, receiving, and recovery at FTC facilities? | Contractor performance is limited to staging, packing, shipping, receiving, and recovery activities at FTC facilities. | ||
| 57 | N | Can the Government confirm that secure destruction is performed by a separate FTC vendor under a separate contract, and that the contractor's role is limited to container placement, movement, servicing notification, and coordination? | Secure document destruction is conducted by another FTC department/vendor. Routine actions under this contract are to relocate two (2) bins or escort bins to the destruction site twice per month. | ||
| 58 | N | PWS Section 3.2.10(6) and (7) reference deadlines of 5:00 p.m. and delivery of parcels for a 6:00 p.m. carrier pickup, while business hours end at 5:00 p.m. and after hours access requires prior approval. Can the Government clarify how these deliveries are to be accomplished within the contract hours, and whether such effort is billed under the unit rate CLIN? Will a government vehicle be available for these transports, and are carrier charges paid directly by the FTC? | With a task that exceed the require work schedule, an approval of overtime maybe granted to support conditions beyond Agency control and ODC CLIN will address this area for staff hours and shipping. After hours delivery has not occurred in the last five (5) years. If this task is required a government vehicle may be available | ||
| 59 | Y | Please confirm whether this requirement represents a new effort or a recompete/continuation of an existing contract. If this is a follow-on requirement, please provide the incumbent contractor's name, predecessor contract number, current contract value, current staffing structure (including FTE mix), and whether the incumbent contractor is eligible to compete for the award. | Yes, this is a recompete. Incumbent information will not be shared at this time | ||
| 60 | N | Please identify the primary duty location for each labor category. Specifically, clarify which positions are required to be physically located at FTC Headquarters, which support regional offices, and whether any positions may perform authorized remote or intermittent administrative work. | All contracted staff will have a workspace at either FTC Headquarters or our GAO Building location in Washington, DC. and are expected to split time between Headquarters and the GAO location as required. In general remote work is not authorized. | ||
| 61 | N | Please clarify the anticipated travel requirements associated with this contract. This should include the expected frequency, duration, and purpose of travel to regional offices, as well as whether travel will be limited to asset inventory and reconciliation activities or will extend to broader logistics and operational support functions. | Routine support to regions is conducted from FTC Headquarters and up to ten days of travel could be required annually with locations and requirements as stated in the PWS. | 5.1 Place of Performance | |
| 62 | N | Please identify all Government-Furnished Property (GFP) and Government-Furnished Equipment (GFE) that will be provided to contractor personnel upon transition. This should include systems access, computers, workstations, software, vehicles, identification badges, parking privileges, and facility access necessary to perform contract requirements. | The FTC provides the required GFE/GFP to perform duties. Systems access, laptop computers, required software, access to GSA Leased Cargo vehicles, Building identification badges are provided. |
Parking for GFP is provided, parking for personal vehicles is not provided. The FTC provides training for FTC express shipping and TranServe system. An FTC shuttle provides transportation between buildings.
| 63 | N | For ServiceNow and any Government asset or property management systems, please clarify the support that will be provided to contractor personnel. Specifically, identify whether the Government will furnish software licenses, user accounts, role-based access permissions, training, system documentation, and job aids required for contract performance. | ServiceNow is the FTC's property management system of record. All access roles and licenses are provided by the FTC administrative staff. Restrictions do limit roles that are balanced and supported by administrative personnel. The contractor is expected to be a power user and the FTC has Property training, Test Environment, and ServiceNow job aids available to support navigation. | PWS 2.0 3) d. ServiceNow |
| 64 | N | Please provide current and historical workload metrics for the major functional areas under this requirement. Examples include the monthly volume of ServiceNow tickets and work orders, supply and parking requests, asset transfers, shipping requests, records destruction actions, freight movements, and loading or receiving activities. | The Government is unable to provide the metrics requested and offers should reference the approximate hours per week provided in the PWS. | |
| 65 | N | With respect to office supply and asset inventory management, please clarify the contractor's responsibilities. Specifically, indicate whether the contractor will be required to purchase supplies or assets, or whether the role is limited to managing Government-furnished inventory, processing requests, maintaining records, and coordinating distribution activities. | The contractor is not required to purchase supplies or assets. Processing supply orders is limited to receiving incoming supplies and filing acquisition documents. Both areas are limited to managing Government-furnished inventory. | 3.2.3 – Asset Management (Personal Property) |
3.2.5 – Office Supplies number 1-9 66 N Please provide additional guidance regarding Other Direct Costs (ODCs). Specifically, identify which cost categories should be included in the pricing schedule, whether ODCs will be reimbursed at actual cost, and whether the Government intends to establish not-to-exceed (NTE) ceilings for individual performance periods prior to contract award. The cost categories are those needed to perform the duties outlined in the PWS ODC are approved at actual cost after review and approval by the Government. NTE ceiling will be established prior to the award, likely to be $10,000 annually.
| 67 | N | Please clarify the personnel suitability and onboarding requirements applicable to contract performance. Specifically, confirm whether all contractor personnel must receive a favorable Entry on Duty (EOD) determination prior to beginning work and whether any interim access procedures are available to facilitate a timely transition and contract start-up. | Contractors must receive a favorable Entry on Duty determination prior to beginning work. | |||
| 68 | N | Which contractor personnel are expected to perform intermittent travel to FTC Regional Offices? | Asset Management | RFQ Section 5.1 | ||
| 69 | N | What is the anticipated duration of the trips for the intermittent travel to FTC Regional Offices tasks? | Limited onsite visits to Regional locations with up to ten travel | |||
| days per fiscal year anticipated. | PWS 5.1 Place of Performance | |||||
| 70 | Y | 32 | Please clarify the number of volumes to be submitted. RFQ Section 5.3 describes a two-volume submission and a three-volume submission. RFQ Sections 6.1, 6.2, and 6.3 describe a two-volume submission. | Volume 1 includes both Technical and Past Experience combined in one file. Volume 2 is the pricing spreadsheet. Reference section 6.0 for Volume structure | RFQ Section 5.3 |
RFQ Sections 6.1, 6.2, 6.3
| 71 | N | Please clarify the correct title of this section. PWS Section 3.2.4 is titled Parking Coordination Support. In the Performance Requirement Summary (PWS Section 6.6), Section 3.2.4 is titled Parking Operations. | The titles in the table can be retitled to read Parking Coordination Support | PWS Section 3.2.4 | |
| 72 | Y | 34 | Please confirm that resumes are not required for Key Personnel designated alternates. | For this contract, the Project Lead and Senior Asset Management Specialist are designated as “key personnel” which require a resume for each role. Designated alternate resumes are not required at time of quote submission | RFQ Section 5.3 |
PWS Section 4.0
| 73 | N | Please confirm that the Project Lead may have effective leadership experience in relevant fields in lieu of the five areas listed. | The Project Lead shall meet the requirements outlined in PWS Section 4.2 | PWS 4.2 |
| 74 | Will FTC permit a site visit to tour the existing operations at HQ, GAO, controlled storage area, and any satellite facilities that require support? | Yes, a site visit is planned for September 1, 2026. The site visit will begin at the HQ Visitor entrance (600 Pennsylvania Avenue, NW Washington, DC 20580) at 9:00 AM and conclude at GAO at 11:00 AM. |
If participating in the site visit, please provide up to two names of the individual(s) attending no later than Thursday August 27, 2026 11:00 AM to Kcrawford1@ftc.gov and mwoolstenhulme@ftc.gov
Parking will not be provided but is available in nearby public garages.
| 75 | N | Are the incumbent personnel eligible to interview with the awarded contractor and, if selected, transition to the new contract? | Yes, incumbent personnel are eligible to the transition if they desire. | |
| 76 | N | Is SCA Wage determination applicable to this contract? | No, rates are firm fixed price and will not be adjusted. | |
| 77 | N | Please confirm that the FTC will provide all systems in support of the PWS to include ServiceNow and the DOT Transit Benefit Program | The FTC will provide all systems in support of this PWS to include ServiceNow and DOT Transit Benefits. | |
| 78 | N | Please provide the current staffing distribution, including each employee's assigned FTC office location. | This information will not be shared at this time. | |
| 79 | N | Of the four (4) FTEs supporting the PWS, is any portion of the work performed remotely from the contractor's facilities, or are all personnel required to work onsite at FTC offices within the Washington, D.C., metropolitan area? | All employee personnel under the contract are expected to work on site in Washington, DC. Contracted staff are expected to be onsite to support FTC business hours 8 am to 5 pm weekdays. Telework is only authorized based upon infrequent impact to operations. | |
| 80 | N | Please confirm that support for the regional offices will be provided remotely from the FTC Headquarters and GAO office locations | Routine support to regions is conducted remotely from FTC Headquarters and/or GAO. Asset Management may travel up to ten days annually. | PWS 5.1 Place of Performance |
| 81 | N | It is understood that there are less than 10 travel days per fiscal year to FTC regional locations. Should bidders include travel expenses to the regional offices in their financial proposal? | No, travel will be handled under the ODC CLIN | |
| 82 | Where is the FTC controlled storage area where asset management is performed? | The FTC controlled storage areas are at Headquarters and GAO (receiving, distribution and disposal of property). | ||
| 83 | Please confirm that the 40 hours to support asset management will take place onsite at the FTC controlled storage area? | While primary performance occurs at FTC Headquarters, and GAO, and other locations in the DVM area may be possible. | 5.1 | |
| 84 | N | Of the 10 hours of weekly support for parking coordination, how many hours are required to be performed onsite at the parking garages, and which garage locations require onsite support? | FTC Regional Offices may be required to perform mission‑essential asset management | |
| 85 | N | In addition to HQ and GAO, how many local satellite buildings are supported and where are they located? | program support tasks. | |
| 86 | N | Referencing 3.0 PWS, please clarify what supplies, materials and equipment bidders are expected to provide, if any. | The FTC acquires all supplies and materials the offeror provides adequate skilled labor and leadership to balance required work. | |
| 87 | N | Are there any current operational challenges or pain points with the existing contract that the FTC would like offerors to address in their proposed approach? | No, however, offerors are required to address the tasks outlined in the PWS. | |
| 88 | N | Are there any upcoming initiatives, projects, or strategic objectives related to this operation that the FTC would like offerors to consider when developing their proposals? | No, however, offerors are required to address the tasks outlined in the PWS. | |
| 89 | N | What is the anticipated award date? | Approximately September 15 | |
| 90 | N | In addition to the key personnel, what are the two remaining labor categories required to support the PWS? | Offerors must provide personnel/labor categories that are capable of performing the required tasks of the PWS. | |
| 91 | N | Will there be a transition period? | We are anticipating a two week transition period starting September 15, 2026. | |
| 92 | Will the Government accept past performance demonstrating experience with a system comparable to ServiceNow, provided it offers similar functionality and scope? | No, the requirement is a minimum of two years of ServiceNow experience. | PWS 2.1 1) and 3) | |
| 93 | N | Page 7 states that the transmittal letter, table of contents, title pages, certificates, and resumes are not included in the page count. Please clarify which certificates are required to be submitted? Company COI and the Employee Forklift Operator certifications. | Certificates required to be submitted are, Company COI and the Employee Forklift Operator certifications see PWS section 2.1 (4 b.) | PWS 2.1 4) b. |
| 94 | N | Materials and third-party costs: CLIN X001 is a single firm-fixed-price line covering all task areas. Please clarify how the following are funded: (a) office-supply consumables distributed under PWS 3.2.5; (b) express-shipping/carrier charges under PWS 3.2.10; and (c) secure document-destruction vendor services under PWS 3.2.9. Specifically, are these contractor-furnished within the FFP price, Government-furnished, or reimbursable as Other Direct Costs (ODCs)? | FFP covers support as outlined in the PWS. Contractor is not responsible the purchase of (a) office supplies but they are responsible for distribution as referenced in PWS 3.2.5. |
The contractor is not responsible for (b) express-shipping/carrier charges under PWS 3.2.10.
The Contractor is not responsible for (c) secure document-destruction vendor services under PWS 3.2.9, however, the offeror may be responsible for coordinating this activity with FTC staff and the vendor.
| 95 | Y | Travel: Regional travel is described in PWS 5.1 as intermittent (fewer than ten days per fiscal year). Should travel costs be included in the firm-fixed-price CLIN, or are they reimbursable as ODCs? The invoice format in Attachment 9.3 lists travel as a reimbursable category, and we wish to price consistently. | No. Travel is an ODC on the Time and Material CLIN though NTE $10K annually. |
| 96 | N | ODC not-to-exceed: The Attachment 9.2 Pricing Spreadsheet lists the ODC CLIN (X002) values as "TBD" and states the Government will determine the NTE limits. To allow offerors to quote comparably, will the Government provide an estimated number of ODC/overtime hours or an NTE plug figure? | ODC Time & Materials is estimated to be $10,000 annually |
| 97 | N | Freight scope: The Attachment 9.2 Pricing Spreadsheet includes "Freight Shipping & Receiving" within the firm-fixed-price CLIN (X001), while PWS 5.3 describes freight operations as an optional service billed under the non-FFP CLIN. Please confirm whether Freight Loading & Off-Loading (PWS 3.2.11) is within the base FFP scope or an optional/ODC service, and how it will be priced and evaluated. | Freight operations shall be covered by the BASE FFP |
| 98 | N | Pricing spreadsheet instruction: The Pricing tab instructs offerors to "Quote your ODC unit rates on the X001 tab." As "X001" is also the label of the firm-fixed-price CLIN, please confirm that ODC hourly unit rates should be entered on the separate ODC detail worksheet and clarify where the annual firm-fixed prices for CLIN X001 should be entered. | Tab labeled X001 should be labeled X002.Please enter ODC unit rates on tab. FFP Pricing for X001 shall be entered on the pricing tab. |
| 99 | N | PWS 2.0 indicates the contractor will operate Government-owned vehicles, pallet jacks, and forklifts, and Attachment 9.3 references Government-furnished property and network access. Please provide or confirm the complete list of Government-furnished property, equipment, workspace, and system access (including ServiceNow seats/licenses, IT equipment, and any material-handling equipment) so that no capital equipment is assumed to be contractor-provided. | The FTC confirms that they will provide Government vehicles, pallet jacks, forklifts, computer, and cell phone(s) while also providing system access and licenses for ServiceNow to the awardee. |
| 100 | N | Volume structure and page limits: RFQ 6.0 refers to the Technical and Past Experience content as "Volume 1" with a combined 35-page limit, while RFQ 5.3 directs offerors to submit three discrete files (Technical, Past Experience, Price). Please confirm the number of volumes and whether the 35-page limit is a combined cap or separate limits of 30 pages (Technical) and 5 pages (Past Experience). | Volume 1 includes both Technical and Past Experience combined in one file. Volume 2 is the pricing spreadsheet. Reference section 6.0 for Volume structure. The 35 page limit is a combined cap for Technical and Past Experience. |
| 101 | N | Transition-In Plan: The Schedule of Deliverables (PWS 6.5, line 3.2.1) lists the Transition-In Plan as due "With the quote." Please confirm the Transition-In Plan is a required part of the quote submission, and whether its pages count toward the Technical volume page limit. | Transition In Plan is submitted with the quote with volume 1 and it does not count against the page limit. |
| 102 | N | CLIN type: RFQ 4.0 refers to "firm-fixed price and fixed unit rate CLINs," PWS 5.3 refers to "firm-fixed price and time-and-materials CLINs," and Attachment 9.2 labels the ODC CLIN "Firm Fixed Unit Rate." Please confirm the correct contract type for the non-FFP CLIN. | X001 is Firm fixed price and the X002 CLIN is firm fixed unit rate. |
| 103 | N | Key personnel: Are resumes for the Project Lead (PWS 4.2) and Senior Asset Management Specialist (PWS 4.3) required with the quote, and must these be named/committed individuals, or may offerors propose the positions by labor category and qualifications? | Resumes are required for Key Personnel and are to be submitted at time of quote submission. |
| 104 | N | Set-aside and NAICS: Please confirm the competition type for this action (e.g., unrestricted or a specific socioeconomic set-aside) and the applicable NAICS code and small business size standard. | This requirement is being solicited on a unrestricted basis. |
| 105 | N | Personnel security: Please confirm the level of investigation required for contractor personnel (e.g., public trust/suitability under FTC Clause 1152.204-90 versus a national security clearance), and whether reciprocity will be extended to personnel holding current favorable determinations. | The FTC Personnel Security will request a Public Trust Background Check. Reciprocity may apply, but not standard across all government vetting sources. Would be confirmed at time of award a subsequent staff verifications. |
| 106 | N | Incumbent and nondisplacement: Is there an incumbent contractor for these services? If so, will incumbent staffing levels and current pricing be made available? Additionally, does Executive Order 14055 (Nondisplacement of Qualified Workers) apply to this requirement? | Current pricing and Incumbent information will not be shared |
Executive Order 14055 was rescinded January 20, 2025.
107 Y 38 Past experience: (a) Please indicate what the Government considers "similar in size" (e.g., an approximate annual dollar value or staffing level). (b) Will the Government consider relevant experience performed by a predecessor entity, an affiliate, or as a member of a joint venture or teaming arrangement, or must all cited references be contracts under which the offeror itself served as prime? There are no specific thresholds that the government will set as standards but please provide examples with scope and complexity the best you can.
Yes, the Government considers all relevant logistics work experience, staffing, and dollar value scale within the scope.
| 108 | N | The PWS lists approximate hours per week for each task area. Please confirm these are Government estimates provided for planning only and that the firm-fixed price is workload-based rather than a prescribed level of staffing. | Confirmed this is correct. | ||
| 109 | Y | 8 | Service Contract Labor Standards. The solicitation and Attachment 9.3 do not include FAR 52.222-41, 52.222-42, or 52.222-43, and no wage determination is attached. Several tasks in Attachment 9.1 involve forklift operation, freight loading and off-loading, materials handling, and stockroom operations. Will the Service Contract Labor Standards and an applicable Department of Labor wage determination apply to this requirement? If so, we request the wage determination be issued by amendment so that all offerors price against the same labor standard | SCA labor rate adjustments don’t apply, this solicitation is firm fixed or fixed unit rate. Any adjustments to rates should be accounted for through your proposed pricing. | |
| 110 | N | Quote submission deadline. Section 5.2 states that submissions are due no later than Monday, August 31, 2026 at 11:00 AM Eastern Time. The response deadline recorded on the SAM.gov notice for this solicitation is 2:00 PM Eastern Time on the same date. Please confirm which time governs. | The SAM.gov notice will govern and responses are due at 2:00 PM Eastern Augst 31, 2026. | ||
| Section 5.2 | |||||
| 111 | Y | 32 | Volume structure. Section 5.3 states that offerors shall submit three separate volumes, being Technical, Past Experience, and Price, while the page count in the same paragraph refers to Volume 1 and Volume 2. Sections 6.1 and 6.2 identify both the Technical Quote and the Past Experience Narrative as Volume 1, and Section 6.3 identifies Price as Volume 2. Please confirm that the Technical Quote and the Past Experience Narrative together constitute Volume 1, submitted as one file, and that the pricing spreadsheet constitutes Volume 2. | Volume 1 includes both Technical and Past Experience combined in one file. Volume 2 is the pricing spreadsheet. Reference section 6 for Volume structure | Section 6.0 |
| 115 | N | The value of the opportunity? | This information will not be shared | N/A | |
| 116 | N | What contracting vehicle is being used? | The FTC will award a C type contract | N/A | |
| 117 | N | Is this a new or a follow-on Solicitation. | This is a follow-on acquisition. | N/A | |
| 118 | N | Can you provide an estimated contract magnitude? | The magnitude is shown in the PWS as estimated hours, specifically Sections 3.2.3 to 3.2.11 | N/A | |
| 119 | Y | 15 | Key Personnel Roles: May one individual serve as both the Project Lead and Senior Asset Management Specialist if the individual independently satisfies all qualifications for both positions, or does FTC require these positions to be filled by separate individuals? | Key personnel (Project Lead and Senior Asset Management Specialist) are two separate people. The Project Lead is expected to be fulltime and onsite and may also perform task area work. | |
| 120 | N | ServiceNow Experience: Section 2.1 states that contractor staff must have a minimum of two years of ServiceNow experience. Does this requirement apply to all contractor personnel assigned to the contract, or only personnel whose responsibilities require use of ServiceNow? | ServiceNow requirement for a power user is limited to Asset Management. Training will be provided by the COR on the ServiceNow ticketing system for other contractor staff. |
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