2989 - Invitation to Bid.pdf
PDF 219 KB Posted
- Solicitation number
- IFB-126906
- Issued by
- Henrico County, Roanoke City, Virginia
About this file
This is an Invitation to Bid (ITB No. 26-2989-8EAR) issued by the Commonwealth of Virginia, County of Henrico, for HVAC improvements at the Department of Public Utilities' Water Treatment Facility and Raw Water Pump Station. The project encompasses removal and disposal of multiple air-handling units (ACU-6 through ACU-11), air-cooled condensers (ACC-1 through ACC-5), an air-cooled chiller (CHIL-1), and a through-the-wall air conditioner (WAC-1), along with all associated refrigeration piping and supports. The scope also includes replacement of the entire DDC (Direct Digital Control) system serving three facilities and associated control components, plumbing work for floor drains and a new tepid water circulation line, and supporting structural and architectural modifications. All refrigerant must be recovered and disposed of in compliance with applicable regulations prior to demolition. The work is organized into three phases with staggered completion timelines, and project-specific TAB work shall be included in the phase where equipment is installed. Sealed bids must be submitted through Henrico County's ProcureWare portal no later than 3:00 P.M. local time on September 30, 2026, with public opening and reading to follow via Microsoft Teams. A non-mandatory pre-bid conference is scheduled for 10:00 A.M. on September 4, 2026, at the Water Treatment Facility located at 10111 Three Chopt Road, Richmond, VA, followed by a site visit to the Raw Water Pump Station at 1201 South Gaskins Road, Richmond, VA. Interested bidders requesting to participate in the bid opening should contact Eric Rosen at ros074@henrico.gov.
The bid documents do not specify contract pricing terms, set-asides, incumbent contractors, funding sources, or award dates in the provided sections. Bid documents consisting of contract drawings and project manuals are available for download through the ProcureWare portal at https://henrico.procureware.com/home, with options to download complete sets or selected files. Bidders should submit all questions concerning the Project Manual and Drawings in writing through the Questions function in ProcureWare. Purchasing inquiries should be directed to Oscar Knott, CPP, CPPO, VCO Purchasing Director, or Eric Rosen, VCO Procurement Analyst III.
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Text version
COMMONWEALTH OF VIRGINIA
County of Henrico
8600 Staples Mill Road / P.O. Box 90775 / Henrico, VA 23273-0775 Phone: (804)501-5660 / Fax: (804)501-5693
ITB No. 26-2989-8EAR
August 21, 2026
Invitation to Bid Notice
Water Treatment Facility - HVAC Improvements
Sealed bids for the Water Treatment Facility - HVAC Improvements in accordance with the terms, conditions and specifications will be received no later than 3:00 P.M. local prevailing time September 30, 2026, and then publicly opened and read immediately thereafter through a Microsoft Teams meeting.
Sealed bids shall be submitted through Henrico County’s electronic documents web portal ProcureWare at https://henrico.procureware.com/home and will only be accepted through Procure Ware. Bidders interested in participating in the bid opening shall send a request to be added to the meeting invitation to Eric Rosen via email at ros074@henrico.gov
The Work consists of all work required by the Construction Documents necessary for the HVAC
Improvements project at the Henrico County Department of Public Utilities’ Water Treatment Facility
(WTF) located at 10111 Three Chopt Road, Richmond, VA; and Raw Water Pump Station (RWPS) located at 1201 South Gaskins Road, Richmond, VA, including removal and disposal of ACU-8 and associated
ACC-2, ACU-9 and associated ACC-3, ACU-10 and associated ACC-5, ACU-11 and associated ACC-6, ACU-7 and associated ACC-4, ACU-6 and associated ACC-1 and all associated refrigeration piping, piping accessories and supports serving the main water plant. Work at the main water plant also includes the removal and disposal of the air-cooled chiller (CHIL-1) located outside on grade. Work also consists of the removal and disposal of ACU-1 and associated ACC-1 and all associated refrigerant piping, piping accessories, and supports at the Raw Water Pumping Station as well as the removal and disposal of the through-the-wall air conditioner (WAC-1) serving the control room in the pumping station. All refrigerant must be recovered from existing systems and disposed of in compliance with local, state and federal regulations prior to systems demolition. All systems listed above will be replaced and the DDC system serving the Water Treatment Facility, Washwater/Sludge Pump Station, and the Raw Water Pump Station will be replaced in its entirety along with associated control components. Plumbing work includes the provision of floor drains in the lab space to serve the existing emergency plumbing fixtures. These drains will be tied into a new neutralization basin located in the interstitial space, and tied in parallel to the existing neutralization basin. A new tepid water circulation line will be installed between the water heaters and the emergency plumbing fixtures in order to provide immediate access to tepid water at the emergency fixtures.
Supporting structural and architectural work includes, but not limited to, enlarging interior door opening in
CMU wall, pipe penetrations through CMU and concrete, concrete equipment pads, and supplemental steel framing and flashing at new openings in the metal roof deck. The Work shall be completed over three (3) phases. Work under each of the three phases may be completed concurrently, but priority shall be given to
Phase 1, followed by Phase 2, then Phase 3. Accordingly, substantial completion times have been applied to each of the work completion phases. TAB work for each item of equipment shall be included in the phase where that equipment is installed.
A non-mandatory pre-bid conference will be held at 10:00 AM on September 4, 2026, at the Water
Treatment Facility at 10111Three Chopt Road, Henrico, VA 23233 to review the scope of work and clarify any aspects of the work that may be in question. A site visit will commence after the meeting at Water
DEPARTMENT OF FINANCE
Oscar Knott, CPP, CPPO, VCO
Purchasing Director mailto:ros074@henrico.gov
Treatment Facility. Site visit will immediately follow for Raw Water Pump Station (RWPS) at 1201 South
Gaskins Road, Richmond, VA. Direct any questions, concerning the Project Manual and Drawings in writing through the Questions function in ProcureWare.
Bid documents consisting of contract drawings and project manuals may be obtained by visiting the Henrico
County electronic document’s web portal at https://henrico.procureware.com/home. Options are provided for downloading a complete set of documents or selected files from this web portal.
Oscar Knott, CPP, CPPO, VCO
Purchasing Director0
Eric Rosen, VCO
Procurement Analyst III https://henrico.procureware.com/home
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