294-26-IT-IFB 5G Improvements Solicitation Package.pdf

INVITATION FOR BIDS FOR: INFORMATION TECHNOLOGY

DEPARTMENT CAPITAL IMPROVEMENT PROJECT:

PROPOSED 5G & FIBER DESIGN

IFB#: 294-26-IT-IFB

IFB CLOSING DATE: Thursday, July 30, 2026

IFB CLOSING TIME: 3:00 P.M CT

City of Brownsville, Texas Procurement Department Solicitation No. 294-26-IT-IFB

Table of Contents 1 General Information

1.1 Invitation Summary

1.2 Legal Advertisement Notice

1.3 Calendar of Events

1.4 Project Overview

1.5 Point of Contact

1.6 Unauthorized Communication

1.7 Submission of Clarifications or Changes

1.8 Submission of Bids

1.9 Budget Information

1.10 Funding Notice

1.11 Federal and TxDOT Contract Requirements (STBG-MM Funded Project)

2 Scope of Work / Technical Specifications

2.1 Project Description

2.2 Minimum Qualifications

2.3 Performance Requirements

2.4 Reference to Technical Documents

3 Bid Submission Requirements

3.1 City Required Forms

3.2 Vendor Produced Forms

3.3 Confidentiality / Texas Public Information Act

4 Evaluation and Award

4.1 Evaluation Process Overview

4.2 Responsiveness (Pass/Fail)

4.3 Responsibility (Pass/Fail)

4.4 Pricing (Lowest Bidder)

4.5 Basis of Award

4.6 Single Bid

5 Terms and Conditions

5.1 Standard Terms and Conditions Reference (Exhibit A)

5.2 Bid Pricing Period

5.3 Withdrawal of Bid

5.4 Bid Price Revisions (If Applicable)

5.5 Availability of Funds / Non-Appropriation

5.6 Termination by the City

5.7 Indemnification

5.8 Insurance Requirements

5.9 Protest Procedures

5.10 Restrictions on Lobbying & Political Contributions

5.11 Conflict of Interest Disclosures

5.12 State and Federal Certifications

5.13 Public Information Act & Confidentiality

5.14 Governing Law & Venue

5.15 Independent Contractor Status

5.16 Reservation of Rights

5.17 Drug-Free Workplace

5.18 Construction Only Terms and Conditions (If Applicable)

5.18.1 Bid Bond (Construction Only)

5.18.2 Payment and Performance Bond Requirements (Construction Only) (Exhibit B)

5.18.3 Liquidated Damages (Construction Only)

5.18.4 Application for Progress Payment; Retainage (Construction/Renovation Only)

5.18.5 Contractor’s Warranty of Title (Construction Only)

5.18.6 Change Orders

5.18.7 Materials Testing and Compliance (Construction Only; or Goods/Materials, If Applicable)

6 EXHIBIT “A” - Standard Purchasing Terms and Conditions

7 EXHIBIT “B” - CHAPTER 2253. PUBLIC WORK PERFORMANCE AND PAYMENT BOND

8 EXHIBIT “C” – TXDOT STANDARD SPECIFICATIONS AND SPECIAL PROVISIONS

1 General Information

1.1 Invitation Summary

The City of Brownsville Procurement Department appreciates your interest in this solicitation. This Invitation for Bids (IFB) includes all requirements, specifications, and forms necessary for submission. All dates and times referenced in this IFB are Central Standard Time (CST).

Bidders are responsible for ensuring their response is complete and submitted electronically through the City’s

Bonfire portal at https://brownsvilletx.bonfirehub.com by the deadline stated in this solicitation. Late responses will not be accepted.

For questions or assistance, please contact the designated Buyer listed in Section 1.5 (Point of Contact).

1.2 Legal Advertisement Notice

* B/P/Q (Bid/Proposal/Qualifications)

Description NUMBER Pre-Bid Meeting OPENING

INVITATION FOR BIDS FOR

INFORMATION TECHNOLOGY

DEPARTMENT CAPITAL

IMPROVEMENT PROJECT:

PROPOSED 5G & FIBER DESIGN

*B

294-26-IT-IFB

Monday, July 13, 2026 @

10:00 A.M CT TEAMS

VIRTUAL MEETING

Thursday, July 30, 2026

@ 3:00 P.M CT TEAMS

VIRTUAL MEETING

Sealed,bids/proposals will be received by the City of Brownsville’s Electronic Portal at City of Brownsville

(bonfirehub.com)

Copies of the bid documents consisting of detailed specifications, general requirements or other information may be obtained at http://www.brownsvilletx.gov City of Brownsville (bonfirehub.com)

Interested Bidders/Proposers are invited to attend the Pre-Bid meeting and the Bid/Proposal opening Virtually on the dates specified. Presence is not mandatory. Specifications may also be viewed and downloaded at: City of Brownsville (bonfirehub.com) https://brownsvilletx.bonfirehub.com/ https://brownsvilletx.bonfirehub.com/ https://brownsvilletx.bonfirehub.com/portal/?tab=openOpportunities https://brownsvilletx.bonfirehub.com/portal/?tab=openOpportunities https://brownsvilletx.bonfirehub.com/portal/?tab=openOpportunities https://brownsvilletx.bonfirehub.com/portal/?tab=openOpportunities https://brownsvilletx.bonfirehub.com/portal/?tab=openOpportunities https://brownsvilletx.bonfirehub.com/portal/?tab=openOpportunities https://brownsvilletx.bonfirehub.com/portal/?tab=openOpportunities http://www.brownsvilletx.gov/ http://www.brownsvilletx.gov/ http://www.brownsvilletx.gov/ https://brownsvilletx.bonfirehub.com/portal/?tab=openOpportunities https://brownsvilletx.bonfirehub.com/portal/?tab=openOpportunities https://brownsvilletx.bonfirehub.com/portal/?tab=openOpportunities https://brownsvilletx.bonfirehub.com/portal/?tab=openOpportunities https://brownsvilletx.bonfirehub.com/portal/?tab=openOpportunities https://brownsvilletx.bonfirehub.com/portal/?tab=openOpportunities https://brownsvilletx.bonfirehub.com/portal/?tab=openOpportunities https://brownsvilletx.bonfirehub.com/portal/?tab=openOpportunities https://brownsvilletx.bonfirehub.com/portal/?tab=openOpportunities https://brownsvilletx.bonfirehub.com/portal/?tab=openOpportunities https://brownsvilletx.bonfirehub.com/portal/?tab=openOpportunities

1.3 Calendar of Events

Release Date Wednesday, July 8, 2026

Pre-Bid Meeting (Optional) Monday July 13, 2026, at 10:00 AM

The Pre-Bid meeting is open to the public. Pre-Bid meeting participants may attend via Microsoft Teams

(link below).

Link: https://teams.microsoft.com/meet/2133835174

70966?p=D42QK2ALC870Ea4jAr

Meeting ID: 213 383 517 470 966

Passcode: uX7yB7HE

Questions Due Date Thursday, July 16, 2026, 3:00PM

Addenda Issue Date Wednesday, July 22, 2026

Deadline to be Pre-Qualified through TxDOT All vendors must be pre-qualified prior to the bid opening date to participate in this project.

Bid Closing Date (Bid Due Date) Thursday, July 30, 2026, 3:00PM

Bid Opening Meeting (Optional)

Vendors may attend the Bid Opening Meeting either in person or virtually via Microsoft Teams.

Thursday, July 30, 2026, 3:00PM

In-Person Location:

Brownsville City Hall

1001 E. Elizabeth St. Brownsville, TX, 78520

Procurement Department, 1st Floor, Suite 101

Microsoft Teams Virtual Information:

The Bid Opening meeting is open to the public. Bid Opening meeting participants may attend via

Microsoft Teams (link below).

Link: https://teams.microsoft.com/mee t/276397616442559?p=OTDjttvX2Ngca58Kog

Meeting ID: 276 397 616 442 559

Passcode: BV2x4G9C https://teams.microsoft.com/meet/2133835174%2070966?p=D42QK2ALC870Ea4jAr https://teams.microsoft.com/meet/2133835174%2070966?p=D42QK2ALC870Ea4jAr https://teams.microsoft.com/mee%20t/276397616442559?p=OTDjttvX2Ngca58Kog https://teams.microsoft.com/mee%20t/276397616442559?p=OTDjttvX2Ngca58Kog

1.4 Project Overview

It is the intent of the City of Brownsville, Texas, to solicit sealed competitive bids for 5G Infrastructure

Deployment Project, funded through the RGVMPO Category 7 (STBG-MM) Program. The City of Brownsville has been awarded Surface Transportation Block Grant – Metropolitan Mobility funds and is issuing a

Solicitation for Sealed Bids for a construction contract associated with 5G Infrastructure deployment throughout the City. The project aims to build a 5G Wireless infrastructure to connect the Intelligent Transportation System

(ITS) throughout the City. STBG-MM funds are provided as contract authority and are reimbursed through the

Highway Trust Fund.

1.5 Point of Contact

For information regarding bidding procedures contact Ms. Jaydy Valdez, Buyer or Damian Espinoza, Procurement Director, via Bonfire or email at purchasing@brownsvilletx.gov

1.6 Unauthorized Communication

Any oral communications are considered unofficial and non-binding with regard to this IFB. After the release of this solicitation, Bidder(s) are prohibited from contacting or communicating with any City officer, employee, or representative regarding this IFB other than (i) the point of contact designated herein. No officer, employee, agent, or representative of the Proposer(s) shall, directly or indirectly through others, have any contact or discussion, oral or written, with any members of the City Commission; members of the IFB evaluation, interview, or selection panels; City staff or City’s consultants, or seek to influence any City Commission

Member, IFB evaluator, City staff, or City’s consultants regarding any matters pertaining to this solicitation, except as expressly provided herein. IF A REPRESENTATIVE OF ANY BIDDING COMPANY

VIOLATES THE FOREGOING PROHIBITION BY CONTACTING ANY OF THE ABOVE-LISTED

PARTIES WITH WHOM CONTACT IS NOT AUTHORIZED, SUCH CONTACT MAY RESULT IN

THE PROPOSER BEING DISQUALIFIED FROM THE IFB/RFP/RFQ/ OR ANY OTHER

PROCUREMENT RELATED PROCESS.

1.7 Submission of Clarifications or Changes

All requests for clarifications must be submitted in Bonfire no later than the date specified in the Calendar of

Events.

1.8 Submission of Bids

Respondent is responsible to ensure that their IFB response is received in a timely manner and that it contains all elements of the IFB including all required forms and any addendums issued. IFB responses received after the deadline will not be opened and therefore not evaluated or considered for award, regardless of whether or not the delay was outside the control of the submitting provider. The City of Brownsville reserves the right to negotiate with any and all service providers submitting timely responses, and to reject any and all bids.

https://brownsvilletx.bonfirehub.com/

1.9 Budget Information

The City of Brownsville will not be disclosing budget information for this project. Bidders are expected to submit their most competitive pricing in response to this IFB.

1.10 Funding Notice

This project is funded in part through the Texas Department of Transportation (TxDOT) using Surface

Transportation Block Grant – Metropolitan Mobility (STBG-MM) funds administered through the Rio Grande

Valley Metropolitan Planning Organization (RGVMPO). Federal funds are provided as contract authority and reimbursed through the Highway Trust Fund.

As a federally funded project, the resulting contract is subject to all applicable federal and state requirements, including but not limited to Title 23 of the Code of Federal Regulations, TxDOT requirements, and applicable

Federal Highway Administration (FHWA) provisions. These requirements include, but are not limited to, the

Davis-Bacon Act (prevailing wage rates), Buy America provisions, and FHWA Form 1273 (Required Contract

Provisions – Federal-Aid Construction Contracts). This project is subject to Disadvantaged Business Enterprise

(DBE) requirements in accordance with 49 CFR Part 26.

The DBE goal for this project will be 0.0% as established by TxDOT / RGVMPO.

Bidders shall comply with all DBE participation, documentation, reporting, and good-faith effort requirements as determined by TxDOT and incorporated into the final contract documents.

Bidders are advised that compliance with all applicable federal and state funding requirements is mandatory and will be enforced as part of the contract.

STANDALONE EQUAL EMPLOYMENT SECTION

The City of Brownsville is an Affirmative Action/Equal Opportunity Employer. Minority Business Enterprises, Small Business Enterprises, Women Business Enterprises, and Labor Surplus Area firms are encouraged to submit proposals.

1.11 Federal and TxDOT Contract Requirements (STBG-MM Funded Project)

Include but not limited to:

• Davis-Bacon prevailing wages

• Buy America (23 CFR 635.410)

• Child support statement;

• Designated material sources/disposal sites;

• Disadvantaged business enterprise/historically underutilized business/small business enterprise programs;

• Title VI and nondiscrimination programs;

• Equipment rental rates;

• Federal Highway Administration (FHWA) final rule on temporary traffic control devices;

• Form FHWA-1273;

• Liquidated damages;

• Incentives/disincentives;

• Materials;

• Method of construction

• Nondiscrimination against persons with disabilities;

• Non-responsive bid;

• Non-segregated facilities;

• Quality assurance plan;

• Prevailing minimum wage;

• Safety/accident prevention (Occupational Safety and Health Administration);

• Termination or default of contract;

• Trench safety; and

• Warranties and warranty clauses.

• 23 CFR 635.109 Standardized changed condition clauses: https://www.ecfr.gov/current/title-

23/section635.109

• 23 CFR 635.417 Convict Produced Materials: https://www.ecfr.gov/current/title-23/section-635.417

2 Scope of Work / Technical Specifications

2.1 Project Description

Project Overview

The City of Brownsville is seeking a qualified vendor to deliver a Turnkey Private 5G (P5G) wireless network deployment across eighty-two (82) proposed locations throughout Brownsville, Texas. The project will support Intelligent Transportation Systems (ITS) by providing reliable wireless backhaul connectivity for designated ITS gateway locations and related smart infrastructure.

The selected vendor shall be responsible for validating the existing RF design, reviewing all provided design and specification documents, furnishing and installing the required Private 5G radio access network equipment, integrating the deployment with the City’s existing P5G CORE network, and completing all installation, configuration, testing, optimization, commissioning, and go-live activities.

The project includes work related to poles, fiber connectivity, power coordination, RRU/antenna installation, BBU deployment, licensing, element management, warranty support, and final acceptance testing.

The final solution shall be industry-standard, 3GPP-compliant, fully operational, integrated with the

City’s existing Cisco-based P5G CORE infrastructure or an approved equivalent or superior solution, and capable of supporting up to one thousand (1,000) subscriber SIM/e-SIM units. Final acceptance shall be based on successful live operation, validated coverage, confirmed connectivity, and https://www.ecfr.gov/current/title-23/section-635.109 https://www.ecfr.gov/current/title-23/section-635.109 https://www.ecfr.gov/current/title-23/section-635.109 https://www.ecfr.gov/current/title-23/section-635.109 https://www.ecfr.gov/current/title-23/section-635.417 https://www.ecfr.gov/current/title-23/section-635.417 demonstrated performance of the Private 5G network at the designated antenna sites identified in this solicitation. Network IP configuration and setup shall be performed in close coordination with the

City’s IT and networking team.

Scope of Work – City of Brownsville Private 5G Deployment Project

The City of Brownsville Private 5G (P5G) Deployment Project includes the planning, RF design validation, installation, configuration, testing, optimization, commissioning, and integration of a Private

5G wireless network across eighty-two (82) proposed locations throughout the City of Brownsville, Texas.

The awarded vendor shall provide all labor, materials, equipment, software, licenses, tools, testing resources, project management, documentation, warranty support, and incidentals necessary to deliver a complete, operational, and accepted Private 5G network in accordance with this solicitation and the referenced project documents.

The scope of work includes the following requirements:

1. RF Design Validation and Coverage Confirmation

An initial RF design has been performed by the City and associated output files will be provided to the awarded vendor after contract award. The awarded vendor shall review, validate, and, where necessary, update or redo the RF design to confirm that the proposed Private 5G network meets the required coverage, capacity, and performance objectives.

The validated RF design shall align with the designated P5G antenna sites, proposed RRU locations, ITS gateway locations, and intended service areas. Radio design output files and fiber design files will be provided after award.

All P5G gateway devices supporting the ITS system are part of a separate bid. Ref. 144-26-EPW-IFB

Brownsville Traffic Signals Communication. P5G gateway locations will be provided post award for the purpose of confirming and validating the RF design.

2. Right-of-Way Locations and Infrastructure Requirements

All identified Right-of-Way (ROW) locations are documented in the files provided with this solicitation. These documents include information related to proposed pole placement, electric meter installation with poles, fiber pull requirements from the spline box, and other infrastructure details necessary for deployment.

Vendors are required to thoroughly review all provided files, including the Plans for the proposed

Intelligent Transportation Systems (ITS) capital improvement project and the Proposed 5G and Fiber

Design. The awarded vendor shall be responsible for completing the necessary infrastructure work required to support the P5G deployment, including connection of fiber, coordination and connection of electrical service, installation of poles where required, installation of P5G Remote Radio Units on poles, and installation of supported Base Band Units at the designated central location or locations.

3. Private 5G Radio Access Network Equipment

The awarded vendor shall furnish, install, configure, commission, test, optimize, and integrate the required Private 5G Radio Access Network (RAN) equipment, including Radio Remote Units (RRUs), antennas, associated Base Band Units (BBUs), cabling, mounting hardware, power connections, grounding, weatherproofing, and related components.

The deployment shall include the installation of RRUs and antennas on new or existing poles, installation of supported BBUs at the appropriate central location or locations, commissioning of the

RAN equipment, and integration with the City of Brownsville’s existing Private 5G CORE network.

The network shall support Intelligent Transportation Systems (ITS) by providing reliable wireless backhaul connectivity. All proposed equipment, cabling, installation methods, and configurations shall follow applicable industry standards, 3GPP compliance requirements, and accepted practices for RF and non-RF cable routing, grounding, bonding, labeling, and weatherproofing.

4. Fiber Design, Connectivity, and Supporting Design Documentation

Fiber design documentation will identify the source points for fiber pulls and the required connectivity to each RRU site. Post-award fiber files will be provided to the awarded vendor.

Vendors shall review all information provided in this solicitation, including information regarding antenna configuration at each site, number of radios, antenna count, azimuth, antenna height, fiber design, structural design, survey services, approved Subsurface Utility Engineering (SUE), and TxDOT

National Environmental Policy Act (NEPA) compliance services.

The awarded vendor shall be responsible for completing the required fiber connections to support the

Private 5G deployment and for coordinating the work with other related project elements as necessary.

5. Project Plan, Schedule, and Deployment Timeline

The City has provided a proposed project plan identifying the anticipated number of days and the number of sites to be addressed and installed during the total twenty-seven month (27 months) project period. Bidders may submit an alternative or enhanced project plan, including proposed sequencing, installation schedule, site deployment methodology, staffing approach, and timeline for achieving project milestones.

The proposed project plan shall account for design validation, procurement, permitting and coordination activities, utility coordination, site preparation, pole installation where required, fiber and power readiness, RRU and antenna installation, BBU installation, integration, optimization, testing, and go-live activities.

6. Equipment Requirements and Specifications

Bidders shall carefully review the bid sheet for the final and complete count of equipment required for the project. The bid sheet shall be considered the controlling document for final quantities and required bid items.

The Private 5G deployment covers eighty-two (82) proposed locations throughout the City of

Brownsville. Across these sites, the project currently identifies the installation of one hundred forty-seven (147) antennas and one hundred thirty-five (135) Radio Remote Units (RRUs). Pole requirements include fifty-eight (58) timber poles, ten (10) locations utilizing standard TxDOT Intelligent

Transportation Systems (ITS) poles, and eleven (11) monopoles.

Each RRU installation shall include the necessary Base Band Unit support required for the deployed quantity of RRUs. The City’s existing P5G CORE infrastructure is provided by Cisco. Bidders shall include all required licenses and components necessary to support up to one thousand (1,000) subscriber SIM/e-SIM units.

Any proposed P5G CORE solution shall be equivalent to or superior to the City’s current Cisco-based system. Detailed information regarding the existing setup, including models, software versions, and the

Spectrum Access System provider, is available in the document titled “Technical Specifications excel sheet.” The current P5G CORE utilizes the Cisco UCS M7 Rack MLB platform with a three-server configuration to support high availability.

7. Required Review of Specifications and Data Sheets

Bidders shall review all provided data sheets, specifications, plans, bid forms, and related documents included with this solicitation. These include, but are not limited to, the specifications titled “City of

Brownsville- Specification 9565-0001, 9565-0002, 9565-0003,9565-0004, and 9565-0005” included in

Exhibit C, and Technical Specifications excel sheet in attachment.

Bidders are responsible for understanding the requirements contained in these documents and incorporating all applicable labor, materials, equipment, configuration, installation, integration, testing, and warranty requirements into their proposal and pricing.

8. ITS Enablement and Final Acceptance

The purpose of this project is to enable ITS systems through Private 5G connectivity to the designated gateway locations and antenna sites. Final acceptance shall occur only after the Private 5G network has achieved successful live operation and full connectivity at the designated antenna sites identified in this solicitation.

Final acceptance shall include, at a minimum, demonstrated RAN functionality, integration with the

City’s P5G CORE network, validated coverage, confirmed site connectivity, capacity and performance validation, successful operation of designated network elements, and completion of required documentation and closeout deliverables.

9. Utility Coordination and Electrical Service

The awarded vendor shall be responsible for contacting all applicable utility companies and verifying and locating all utilities prior to commencing work. If the project cannot be constructed as planned due to the presence, location, or conflict of underground or overhead utilities, the vendor shall submit a

Request for Information (RFI) seeking direction or a change to the plans.

In accordance with the Utility General Notes section, the vendor shall coordinate with all utility providers and confirm the location of utilities before beginning construction or installation activities.

No separate bid item will be added for this task. All utility coordination, verification, and related responsibilities shall be included in the vendor’s scope and pricing.

10. Additional Requirements and Clarifications

a) Drill shaft diameter and depth details are included in Exhibit C: City of Brownsville- Specification

9565-0004.

b) An Element Management System shall be included to manage, operate, monitor, and support the

Private 5G network. Bidders shall review the existing P5G network details provided in the Technical

Specification Excel Sheet. Post award, more details will be shared.

c) The Bid Price Form item for 5G Services shall include all necessary details requested in accordance with Specification 9565-0005.

d) The awarded vendor shall be responsible for providing all services necessary to install, configure, test, optimize, integrate, activate, and bring the Private 5G deployment to Go-Live status. The vendor shall supply all required labor, materials, equipment, software, licenses, and incidentals necessary to complete the work.

e) The awarded vendor shall provide a twenty-four-month warranty covering the Private 5G deployment from the Go-Live date. The warranty shall include the installed equipment, configuration, integration, and operational functionality required under this solicitation.

f) The scope includes all work necessary to remove, replace, upgrade, install, test, configure, activate, and support the related traffic signal, roadway, pedestrian, and ITS-supporting infrastructure associated with the Private 5G deployment, where applicable. These services shall be incorporated into the bid price for 5G Services under Specification 9565-0005.

g) The awarded vendor shall provide complete as-built documentation, test results, configuration records, integration documentation, warranty documentation, licenses, and any operational handover materials required by the City prior to final acceptance.

h) Network IP configuration and setup shall be performed in close coordination with the City’s IT and networking team. Details regarding the City’s existing network configuration, IP addressing, routing, security requirements, integration points, and target-state design will be reviewed and finalized collaboratively with the selected vendor post award. The selected vendor shall support the City in developing, validating, documenting, and implementing the final network configuration required for successful integration and operation of the Private 5G deployment.

General Description of Work

The work under this project includes furnishing all labor, materials, equipment, software licenses including warranty for 24 months and incidentals necessary to remove, replace, upgrade, install, test, configure and place into operation traffic signal systems and associated roadway and pedestrian infrastructure. All work shall be performed in accordance with applicable MUTCD, TxDOT, FHWA, ADA, NEC, and City of Brownsville standards and specifications.

The vendor shall provide a fully operational, secure, and integrated solution, including all labor, equipment, materials, licenses, software, testing, documentation, and training necessary for successful deployment.

The vendor shall not rely on assumptions, exclusions, third-party dependencies, or implied responsibilities of the City to achieve system operability. The vendor is responsible for delivering a fully operational, production-ready system. Any item required to meet acceptance criteria, is included in the Vendor’s scope, for any items not explicitly listed vendor should disclose cost in Form 9 – Proposed Deviations.

The work under this project includes furnishing all labor, materials, equipment, software, licenses, warranty support for twenty-four (24) months from Go-Live, documentation, testing, training, and incidentals necessary to remove, replace, upgrade, install, configure, test, integrate, optimize, commission, and place into operation the City of Brownsville Private 5G (P5G) wireless network and associated Intelligent Transportation Systems

(ITS), traffic signal, roadway, pedestrian, fiber, pole, electrical, and communications infrastructure identified in this solicitation.

All work shall be performed in accordance with applicable federal, state, and local requirements, including but not limited to MUTCD, TxDOT, FHWA, ADA, NEC, Brownsville Public Utility Board requirements, City of

Brownsville standards, City IT cybersecurity standards, City networking requirements, the project plans, specifications, addenda, and referenced technical documents.

The vendor shall provide a fully operational, secure, integrated, production-ready Private 5G network. The vendor shall not rely on assumptions, exclusions, third-party dependencies, or implied responsibilities of the City to achieve system operability. Any item, service, configuration, license, software, hardware, testing activity, documentation, coordination effort, or integration work required to meet acceptance criteria and place the system into operation shall be considered included in the vendor’s scope unless expressly excluded by the City through written addendum.

If the vendor identifies any item required for successful delivery that is not explicitly listed in the solicitation documents, the vendor shall disclose such item, associated assumptions, and any related cost in

Form 9 Proposed Deviations. Failure to disclose required items shall not relieve the vendor of responsibility for delivering a fully operational and accepted system.

The project includes a total of eighty-two (82) P5G locations. The Bid Price Form reflects the correct and updated quantities, including one hundred forty-seven (147) P5G antennas and one hundred thirty-five

(135) P5G radio equipment units. P5G pole quantities include fifty-eight (58) Timber Poles, ten (10) ITS

Poles, and eleven (11) Monopoles. Three (3) locations utilize existing infrastructure as identified in the

PS&E Plans document on Pages 65, 135, and 166. Locations 61 and 62 were consolidated into a single location as reflected in the RF Design document.

All P5G-related bid items beginning with 9565-000x (included in Exhibit C) are related to delivery of the

P5G system to Go-Live status. The following references shall apply:

1. 9565-0001 – 5G Antenna. Refer to Attachment specification “Outdoor Antenna PHYY10-

N)=CS7202288_01_RevH(1) Specifications.pdf”.

2. 9565-0002 – 5G CORE. Refer to “Technical Specification Excel Sheet”.

3. 9565-0003 – 5G Radio Equipment. Refer to “Outdoor Radio AWHQU AirScale Micro RRH 4t3R n48 20W CBRS _ Datasheet Specifications”.

4. 9565-0004 – Monopole. Refer to PS&E Page 39, “5G_Plans_100%_S&S_2026-4-21 final” and

Attachment C: City of Brownsville- Specification 9565-0004. Included in Exhibit C

5. 9565-0005 – 5G Services. Included in Exhibit C

The vendor is responsible for providing all materials required for this project unless expressly stated otherwise in the solicitation documents or by written addendum. On-site warehouse space and storage of materials are the vendor’s responsibility. Refer to Exhibit C, Item 6L, Section 6, Storage of

Materials.

The City will not provide the engineer’s estimate. Bid bond requirements shall be based on the vendor’s estimate.

5G Pole and Fiber Design

The project includes installation and integration of the pole, fiber, conduit, power, grounding, and communications infrastructure required to support the P5G network and related ITS systems.

Improvements shall include, but are not limited to, the following:

• Removal of existing traffic signal, beacon, and related communications equipment, including obsolete poles, mast arms, signal heads, wiring, cabinets, and related infrastructure where required by the approved design.

• Installation of new ITS, communications, timber, TxDOT ITS, and monopole structures, including foundations, drill shafts, anchor bolts, structural components, mounting hardware, grounding, bonding, and related infrastructure.

• Installation of new fiber from the designated vault, pull box, splice box, fiber box, or other City-identified source location to the P5G equipment at each applicable site.

• Installation of wiring, power conductors, communications conductors, conduit, ground boxes, pull boxes, and other supporting infrastructure as required by the City-provided design.

• Connection of P5G equipment to the designated fiber path serving the Central Library data center or other City-designated network aggregation point.

• Installation of ITS communications equipment, including Private 5G radio equipment, antennas, cabling, mounting hardware, and associated components in accordance with the approved RF design and City-provided design documentation.

• Configuration, testing, and integration of all specified equipment to support a live operational setup that complies with City networking and cybersecurity requirements.

A licensed firm has developed the PS&E 100% plan, file “5G_Plans_100%_S&S_2006-4-21 final.pdf”, which includes design details, latitude/longitude information for outdoor locations, fiber details, P5G pole details, approved ROW information, conduit length, conduit depth, conduit direction, and the fiber box locations from which fiber is required to be pulled to connect to the P5G pole. Fiber box locations shown in the “5G_Plans_100%_S&S_2006-4-21 final.pdf “ PS&E 100% plan shall be considered accurate for bidding purposes. Fiber design files in “dgn” format will be provided after award.

The vendor shall pull and provision fiber from the identified splice box or fiber source location to the

P5G equipment and shall bring the setup live end-to-end. The approximate radio-to-baseband fiber connection distances shall be determined from the “5G_Plans_100%_S&S_2006-4-21 final.pdf” PS&E

100% plan.

The current backhaul approach includes RRU connectivity to BBU over eCPRI. Radio/RRU units require fiber connectivity to the centrally located BBU, as reflected in the “Technical Specification

Excel Sheet” and “Outdoor Radio AWHQU AirScale Micro RRH 4t4R n48 20W CBRS _ Datasheet

Specifications”.

The City will provide fiber assignments from the existing MiddleMile after contract award. Radio

Design files and RF design output files documented in “Brownsville RF Study Final Report

20260225.pdf” will also be provided after award. Fiber design files, dgn formal will be provided post award.

The vendor shall perform the work in accordance with the approved design. Any deviation from the approved design, including changes to pole type, fiber path, conduit route, equipment placement, antenna configuration, azimuth, height, radio count, antenna count, power level, frequency plan, or installation method, shall require explicit written approval from the City prior to implementation.

The vendor is responsible for procuring, installing, and integrating all poles and supporting infrastructure required to bring the P5G system live. The City will not self-perform pole placement labor for Timber Poles, ITS Poles, Monopoles, or pole-mounted cabinets unless expressly stated otherwise by written addendum.

For Monopoles, Bid Item 9565-0004 includes the drilled shaft foundation as part of the bid item. Drill shaft diameter and depth requirements are included in Exhibit C: City of Brownsville- Specification

9565-0004, which shall be considered an addition to Exhibit C- TxDot Standard Specifications and

Special Provisions file. Payment for drilled shaft foundations shown in the monopole details in the plans shall be subsidiary to the 9565-0004 item.

Locations for Monopoles and ITS 60-foot poles were selected to avoid overhead, underground, and

ROW conflicts. Bidders shall bid as per the plans. If field conditions require a change, the vendor shall submit a request and obtain City direction before proceeding.

Electrical and Utility Coordination

• The vendor shall be responsible for all electrical and utility coordination necessary to support the P5G, ITS, traffic signal, fiber, pole, and related infrastructure deployment.

• The vendor shall coordinate with the electric utility provider, Brownsville Public Utility

Board, for new or upgraded electrical service to ITS P5G poles, overhead flashing beacons, and other applicable equipment locations. This includes coordination for meters, disconnects, service conductors, utility drops, service points, and related electrical service requirements.

• At each utility drop or service location, the vendor shall construct the required setup and coordinate with the City and utility provider to complete the necessary service connection. The vendor shall install all electrical service components in compliance with NEC, Brownsville Public

Utility Board requirements, City standards, and applicable project specifications.

• Site information for the identified P5G locations will be provided, including GPS coordinates, detailed drawings, and information identifying where power and fiber are to be pulled.

The approved design will be shared for review, and the vendor shall perform the work as designed.

Any deviation from the approved power source, fiber route, service location, meter location, or electrical configuration shall require explicit written approval from the City. Please review the plans in the “5G_Plans_100%_S&S_2006-4-21.pdf”

• The vendor shall contact all applicable utility companies and verify and locate all utilities prior to commencing work. If the project cannot be constructed as planned due to the presence, location, or conflict of underground or overhead utilities, the vendor shall submit a Request for

Information (RFI) to the City requesting a change to the plans or further direction before proceeding.

• No separate bid item will be added for utility coordination, utility verification, utility locating, or related coordination activities unless specifically stated in the bid documents. These responsibilities shall be included in the vendor’s scope and pricing.

• Where safety support is required, the vendor shall refer to Exhibit C, Item 7L, Section 2.3, Safety Contingency.

Traffic Control and Construction Phasing

• The vendor shall be responsible for developing, coordinating, and implementing temporary traffic control measures necessary to safely perform the work. All traffic controls shall comply with approved Traffic Control Plans, MUTCD requirements, TxDOT requirements, City standards, and applicable roadway safety requirements.

• Rollup signs are not allowed. The vendor shall use approved traffic control signage, devices, barricades, lane control methods, and traffic handling measures in accordance with the approved

Traffic Control Plans and applicable requirements.

• Construction activities shall be phased to minimize disruption to traffic operations, pedestrian access, utility operations, City services, and existing ITS or traffic signal functionality.

The vendor shall coordinate planned work activities with the City and shall maintain safe access for vehicles, pedestrians, emergency services, and affected stakeholders throughout construction.

• There is no specific City-designated area required for beginning the project. As stated in

Workload and Schedule Controls, the vendor shall submit a project plan for City review.

• The vendor shall sequence the work to support efficient deployment across the project locations, including site preparation, utility coordination, pole installation, fiber and electrical readiness, P5G equipment installation, commissioning, integration, testing, optimization, and closeout.

• The vendor shall submit a project phasing and construction schedule identifying the anticipated order of work, site groupings, traffic control requirements, installation sequence, major milestones, dependencies, long-lead items, and planned coordination activities. Any changes to the project schedule, including impacts related to long-lead delivery, shall be submitted to the City for review and approval.

• The vendor shall utilize the sequence of construction option as necessary to maintain the project schedule.

Private 5G Network Deployment and Integration

The awarded vendor shall be responsible for:

The awarded vendor shall be responsible for delivering a fully operational, secure, integrated, tested, documented, and accepted Private 5G network that supports the City of Brownsville’s ITS use cases, including wireless backhaul connectivity for ITS cameras, P5G gateways, and other designated SIM/e-

SIM-based devices.

The awarded vendor shall be responsible for the following:

1. Installing, configuring, commissioning, testing, and optimizing Private 5G Radio Access Network

(RAN) equipment at all designated locations.

2. Furnishing and installing Radio Remote Units, antennas, supported Base Band Units, cabling, mounting hardware, grounding, bonding, power connections, weatherproofing, and all related components required for a complete operational deployment.

3. Integrating the deployed radios and supporting RAN equipment with the City of Brownsville’s existing Private 5G CORE Network or approved equivalent/superior solution.

4. Reviewing, validating, and analyzing the City-provided RF design before RF optimization. The City has already performed RF design; however, the vendor is responsible for validating the design and ensuring that the final deployment meets P5G coverage and capacity requirements for the ITS project.

5. Achieving SINR equal to or above 10 dB for the coverage area identified and for ITS traffic intersections in the RF design where P5G gateways will be installed, as reflected in “Brownsville

RF Study Final Report 20260225.pdf”. The pole height may be revised to ensure it meets the local setup, thus low street level height poles will be primary selected to blend well with other city street level infrastructure. This will be jointly reviewed and coordinated. This will require that post award to perform new RF design and optimization to meet the approved RF design and performance targets, including RSRP, SINR, coverage, capacity, throughput, latency, packet loss, registration, session continuity, availability, and operational readiness requirements.

6. Recommending RF design improvements where necessary to improve coverage, capacity, performance, resiliency, or constructability. Recommendations may include changes to azimuth, antenna configuration, antenna height, radio count, antenna count, equipment placement, power level, frequency plan, or other design parameters. Any proposed changes shall require City review and written approval prior to implementation.

7. Validating RF coverage according to the provided design and ensuring the P5G network reaches

Go-Live and operational status. Additional RF design files and output files documented in

“Brownsville RF Study Final Report 20260225.pdf” will be provided after award to the selected vendor.

8. Providing a P5G CORE solution that supports native 5G Standalone operation, physical SIM support, eSIM support, subscriber lifecycle management, secure integration with the City network, and operation for a minimum of 1,000 SIM-based devices. Any proposed P5G CORE solution shall be equivalent to or superior to the current Cisco-based system.

9. Recognizing that the existing P5G CORE is local/on-prem and is currently Cisco UCS M7 Rack

MLB, 11.02.5, using three servers for high availability, as documented in “Technical Specification

Excel Sheet”.

10. Recognizing that the existing setup includes Nokia RAN P5G and Cisco P5G CORE, with RAN

BBU identified as AirScale Indoor Modular BBU and RRH identified as AWHQU AirScale Micro

4T4R n48 20W CBRS, as documented in “Technical Specification Excel Sheet”.

11. Supporting standards-based interoperability consistent with applicable 3GPP releases, including interfaces, authentication, mobility, session management, subscriber management, and security functions required for 5G Standalone operation.

12. Supporting QoS profiles or network slicing/traffic policy capability where supported, and meeting or exceeding the current CORE/RAN network capabilities. Existing device profiles may continue to be used in the future. Details will be provided to the selected awardee post award.

13. Providing all software, hardware, licenses, subscriptions, feature activations, support, warranty, EMS, management systems, monitoring tools, and operational tools required to operate, monitor, manage, troubleshoot, and support the deployed P5G network.

14. Including an Element Management System or equivalent management platform to manage, operate, monitor, troubleshoot, and support the P5G network. All necessary software required to operate and manage the setup shall be included. Details of the existing setup are provided in “Technical

Specification Excel Sheet”.

15. Supporting n48 CBRS operation. All software, hardware, SAS coordination, SAS inputs, CBRS/SAS registration, grant validation, and compliance requirements necessary for operation shall be included as part of the vendor’s scope where applicable.

16. Providing GPS or other required timing/synchronization capability as needed for the proposed setup. Each outdoor RRU/Radio unit shall include GPS for synchronization where required. All materials, software, and hardware required for synchronization are the vendor’s responsibility.

17. Performing backhaul design and validation required to support the P5G deployment. The vendor shall submit any required information requests through the appropriate project coordination and the

City IT team will provide available information for vendor use post award to selected vendor.

18. Pulling and provisioning fiber from the identified splice boxes or fiber source locations shown in the

PS&E 100% plan to bring the P5G setup live end-to-end.

19. Coordinating network IP configuration and setup with the City’s IT and networking team. The City will be responsible for IP addressing, routing, VLAN assignments, firewall policies, and transport.

The vendor shall coordinate with the City, identify required network parameters, provide interface requirements, support implementation of City-approved settings, and document the final network configuration required for successful integration and operation.

20. Submitting the proposed networking design, including interface requirements, management requirements, firewall requirements, DNS/NTP requirements, monitoring requirements, and integration approach, to the City IT team for review and approval prior to commissioning, integration, and Go-Live.

21. Ensuring the solution adheres to City IT cybersecurity standards, access control policies, segmentation requirements, monitoring requirements, logging requirements, and applicable operational policies.

22. Providing CPEs, test devices, SIM/eSIM test devices, or representative user equipment required for testing and validation. The City will not provide CPE devices or mobile devices for end-to-end testing unless expressly stated otherwise.

23. Preparing and submitting the vendor’s proposed RF optimization, single-site verification, drive testing, cluster testing, capacity validation, and end-to-end testing approach. The vendor may propose the appropriate testing methodology; however, the proposed methodology must demonstrate that the P5G network is Go-Live ready, operational, and compliant with the approved

RF design and acceptance requirements.

24. Performing end-to-end testing to confirm network functionality, RAN-to-Core integration, device attach, authentication, data session establishment, coverage, capacity, cybersecurity alignment, backhaul connectivity, monitoring, alarms, and operational readiness.

25. Performing RF performance testing, including RSRP and SINR measurements or other City-approved performance metrics. All tools and testing setup required to bring the P5G wireless network Go-Live and operational shall be included.

26. Performing RF interference review/testing were required to confirm that the P5G wireless network meets RF coverage and operational requirements defined in this section.

27. Performing coax and antenna sweep testing where applicable for radio-to-antenna connections and documenting results as part of the acceptance package.

28. Monitoring network performance KPIs during the twenty-four-month warranty period after Go-

Live. Warranty shall include operational performance support, network monitoring, tools required to monitor and support the network, issue remediation, manufacturer coordination, software support, hardware support, and support for defects affecting network availability, coverage, subscriber access, cybersecurity, or integration.

29. Providing Ethernet switch installation and associated services where listed as “install only.” For Bid

Price Form line item 6036-7001: Ethernet Switch (Install only), the item means hardware installation on site, and all associated configuration, testing, optimization, and integration services necessary to bring the P5G setup Go-Live and operational shall be included under item 9565-0005

5G Services.

30. Pricing all scope under “Private 5G Network Deployment and Integration” in this solicitation document under 9565-0005 5G Services for all eighty-two (82) locations, unless otherwise directed in the Bid Price Form or by written addendum.

31. Providing CIQ-related RF design parameters, including PCI, frequency, power, antenna settings, radio-to-baseband fiber port matrix, and RF plumbing diagram as part of the vendor’s responsibility.

Transport IP details for connectivity to the core network shall be coordinated with the City, as the

City is responsible for IP addressing, routing, VLAN assignments, firewall policies, and transport.

Awarded or selected vendor will receive all necessary Network IP information by the City IT team.

32. Recognizing that this is a data-only deployment. E911 call testing is not required or part of this scope, unless otherwise directed by the City. The P5G network is to support data only traffic.

33. Providing an industry-standard closeout package per site. The closeout package shall be consistent with telecom operator small-cell closeout practices and shall include, at minimum, as-built drawings, site photographs, antenna and radio details, final azimuth/tilt/height, serial numbers, test results, RF validation results, sweep results where applicable, configuration records, deficiencies and corrective actions, acceptance checklist, warranty information, and operational handover materials.

34. Providing final documentation, including as-built RAN and Core Network architecture, site-by-site antenna and radio inventory, final azimuth, tilt, mounting height, radio configuration data, IP addressing/interface coordination summary, VLAN/routing/firewall requirements summary, SIM/eSIM management procedures, operations and maintenance procedures, backup and restore procedures, troubleshooting guide,…