SOW _Grounds Keeping.docx

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Catawba Grounds Maintenance
Solicitation number
285-24-RFQ-0016
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This document is a Statement of Work (SOW) for grounds maintenance services at the Catawba Service Unit, an outpatient medical/dental clinic serving the Catawba Tribe and other Native Americans in Rock Hill, SC. The SOW details the contractor's responsibilities, which include providing all labor, equipment, materials, and supervision for grounds keeping tasks such as mowing, edging, trimming, snow removal, and seasonal landscaping. The period of performance is a base year with four one-year option periods.

The related federal contract opportunity is a solicitation (No. 285-24-RFQ-0016) for Catawba Grounds Maintenance services. This solicitation is set-aside for Native American-owned small businesses, with a 5-tier cascading set-aside if no reasonable quotes are received. The solicitation requires registration in the System for Award Management (SAM) and use of the Invoice Processing Platform for electronic invoicing. Interested parties are directed to monitor SAM.gov for all future information and updates on this acquisition.

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Catawba Grounds Maintenance Service

Statement of Work
March 28, 2024
Catawba Grounds Maintenance Service
Statement of Work
March 28, 2024

Background:

The Catawba Service Unit is an outpatient medical/dental clinic serving the Catawba Tribe and other Native Americans in the area surrounding Rock Hill, SC. Standard operating hours are 8:00 AM to 5:00 PM Monday through Friday with occasional special clinics on Saturdays.

Contractor shall provide maintenance of the grounds surrounding the clinic. Contractor is required to furnish all labor, equipment, materials, supplies, and supervision for all work detailed in this contract. Contractor shall provide contact information for business hours and after hours for all seasons.

Period of Service:

The period of service shall consist of base year with a 4-year contract extension options (on a per year basis).

The Period of performance for this award is:

Base Year: Award –05/01/2024-04/30/2025
Option Year 1: 05/01/2025 – 04/30/2026
Option Year 2: 05/01/2026 – 04/30/2027
Option Year 3: 05/01/2027 – 04/30/2028
Option Year 4: 05/01/2028 – 04/30/2029

Location:

Catawba Service Unit 2893 Sturgis Rd.

Rock Hill, SC 29730 Telephone: 803-366-9090 Fax: 803-366-9141

Scope of Work:

Contractor shall provide adequate supervision of employees: On Site Points of contact include Catawba Service Unit Administrative Officer, Chief Executive Officer and/or designee

The Contractor shall repair, replace, or reimburse the Government for repairing replacement of any items damaged during mowing, edging, and trimming, if deemed to be caused by the Contractor.

Winter Season:

Areas to serviced include:

· Driveways

· Parking Lot

· Walkways

· Entryways

· Emergency exits

· Storage unit doors

· Around GSA vehicles.

As needed (inclusive of anticipated winter weather): Treat service areas with salt/sand.

When accumulation is greater than one inch: provide plowing/shoveling snow removal. Complete work one half hour prior to opening of the clinic.

Surfaces shall be maintained / treated as needed throughout the day.

Spring - Annually, after the threat of frost has passed:

· Trim Shrubs/Bushes

· Mulch planting beds (as needed remove old mulch to maintain clean appearance)

· Plant flowers

Spring/Summer - Weekly:

· Mow grass around clinic and maintain a hard edge (weed-whack)

· Sweep or blow all sidewalks at each visit.

· Ensure that all sidewalks, parking areas, and driveways are free of weeds, moss, leaves, debris, clippings, etc.

· Remove and replace dead flowers as needed.

· Water flowers as needed dependent upon weather conditions.

· Remove weeds from mulched areas.

· As needed - Trim Bushes / Shrubs

Fall – as needed:

· Mow grass around clinic and maintain a hard edge (weed-whack)

· Sweep or blow all sidewalks at each visit.

· Ensure that all sidewalks, parking areas, and driveways are free of weeds, moss, leaves, debris, clippings, etc.

Fall – Annual Winter Prep:

· Protect shrubs/bushes by wrapping with burlap or wooden shelters to protect from falling snow and plowing.

· Removal of dead annual flowers.

· Trench to prevent ponding water turning into ice slip hazards.

File details come from the government source that posted it. Updated .