285-22-RFQ-0021.2.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart

12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. The Solicitation number of this Request for Quote (RFQ) is 285-22-RFQ-0021. The solicitation document, incorporated provisions and clauses are those in effect through Federal Acquisition Circular Publication 2022-05, March 07, 2022.

3. This is a combined synopsis/solicitation is 100% set aside for Small Business. The associated North American

Industry Classification System code (NAICS) is 339116 Dental Laboratories, the small business size standard is 500

Employees.

4. Work Schedule

Services as prescribed below are for the Lockport IHS Health Center, 150 Professional Parkway, Lockport, NY

14094, in accordance with the scope of work listed in this document.

5. Description of Requirements

The contractor will provide laboratory services for the fabrication and repair of Removable and Fixed Partial

Dentures, Complete Dentures, Immediate Dentures, Appliances that mitigate Noxious Habits, Crown and Bridge

Restorations and Athletic Mouth guards.

The Contractor shall provide all the labor, supervision, tools, supplies/materials and equipment necessary to fabricate, repair and supply the following dental products for eligible beneficiaries of the Lockport IHS Health

Center, located at 150 Professional Pkwy, Lockport NY, 14094 in accordance with the terms and conditions in this contract.

When Lockport HIS Health Center requires a service that is not listed in this quote, it must be added as a fixed price

Contract Line Item Number (Contract modifications must be completed by the IHS Nashville Area Office-contracting department).

This is a firm fixed price requirement contract.

The term of the contract is for one (1) base year and four (4) one year option renewals.

Scope of Fixed Services

1. Porcelain fused to metal crowns and bridges

2. Full cast gold crowns and bridges

3. All ceramic crowns and bridges

4. Full Zirconia crowns

5. Processed provisional crowns and bridges

6. Diagnostic wax-up and design services for fixed prosthodontics

7. Pre-fabricated and custom abutments for implants

8. Implant supported crowns and bridges

9. Maryland bridges

10. Cast post and cores.

11. The contractor will provide all materials and supplies necessary to complete each item.

Scope of Removable Services

1. Complete dentures (including bite rims, set-up, process and finish)

2. Cast partial dentures {including frameworks, set-up, process and finish)

3. All acrylic partial dentures (including those which require wrought wire clasps, with set-up, process and finish)

4. Flexible resin partials

5. Complete and partial denture repair

6. Complete and partial denture relines and rebases

7. Heat/Pressure Laminated Athletic Mouth guard

8. Traditional hard acrylic night guards.

9. Dual layered hard I soft night guard

The contractor will provide all materials and supplies necessary to complete each item.

Acceptable supplies for fixed prosthodontics include: type 3 gold, noble metals and quality porcelain systems such as Vita 30 porcelain, Noritake, Captek, e.max crowns, Monolithic Zirconia Crowns and Bridges (such as Bruxzir) and other acceptable system as approved by the Lockport HIS Health Center.

The contractor will provide items that meet the esthetic and functional requirements of the patient.

The contractor will be familiar with the Vita Classic and Trubyte shade guides.

High quality materials will be utilized from ISO 9001/CE registered companies.

The contractor will use procedures, techniques and current technology, which are considered standards in the industry.

The contractor's laboratory will offer professional case consultation, responsive and knowledgeable customer support representatives, computerized tracking (preferred), and personalized shipping and delivery services.

The contractor must identify the specific type of metal used in each prosthesis at the time of delivery.

No products are to be manufactured outside the United States.

The contractor shall maintain a Quality Assurance Process (QA} that will guarantee a product that meets the patient's natural esthetics & superior fit with minimal chair time.

Laboratory will perform internal technical audits to ensure consistent, high quality, and timely restorations.

Laboratory will provide a thorough infection control process for all incoming and outgoing cases.

All completed services must be disinfected before the product is returned to Lockport IHS Health Center.

The contractor will, at no additional expense to Lockport IHS Health Center, re-make all dental items that are not correct or flawed due to contractor error. For example, if a crown does not fit the die, it will be considered flawed and unacceptable.

The crown will be remade at no additional expense to the government. If the crown fits the die but not on the patient's tooth, it will be considered a flawed action of the government and the remake will be at the expense of the

Lockport IHS Health Center.

If, in the case of porcelain work, the porcelain shatters within twelve months of fabrication, it will be considered flawed and be remade at no additional expense to Lockport IHS Health Center.

The Lockport IHS Health Center will provide legible dental service prescriptions.

The Dentists will provide accurate impressions and bite registrations and will disinfect them prior to sending to lab.

If a prescription is not legible or clearly understood, the contractor must contact the Lockport IHS Health Center

Dental Clinic to obtain a clear and legible prescription.

Impressions, bite registrations, models, and prescriptions will be mailed or sent via an available courier service (E.g.

provided by some local laboratories) from Lockport IHS Health Center to the contractor's laboratory.

Completed work will be immediately returned back to the location from which it was received.

The Lockport IHS Health Center desires that work be returned when completed and encourages daily deliveries, Monday through Friday, excluding Federal Holidays.

The contractor is responsible for providing pick-up and delivery services or shipping labels and acceptable shipping boxes.

Pick-ups and deliveries must be accomplished between the hours of 8:00 am and 4:30 p.m.

All crown & bridge and implant procedures shall be completed within ten (10) working days from the day of arrival at the laboratory

If multiple steps are combined in a single order, the combined response times shall be determined by mutual agreement.

Other requirements The Contractor's laboratory shall be certified by the National Association of Dental Laboratories or equivalent.

A copy of the contractor's current certifications must be provided to the Lockport IHS Health Center with completed quote at time of award and at option year renewal.

The contractor's laboratory will offer professional case consultation, responsive and knowledgeable customer support representatives, computerized tracking (preferred), and personalized shipping and delivery services.

Pick-up and delivery service shall be all inclusive and casewor1< must arrive on time and safely.

Each contractor applicant must send in the specified dental laboratory samples of their work and a Fee Schedule as part of their application process that will be evaluated. Alternately, these may be shared in person.

The work samples will consist of one each one of the following (and will be returned to lab after being evaluated by

Lockport HIS Health Center dental clinic):

1. A PFM crown (predominantly base metal) - note alloy type and porcelain used

2. A PFM crown (noble) note alloy type and porcelain used

3. A full gold crown

4. All zirconium crowns (core with layered porcelain anterior crown and a monolithic posterior crown)

5. A lab processed provisional FPO of 3 units or more - note type of material.

6. Cast RPO frame work

7. Finished complete denture & lower partial denture

8. Flexible resin partial such as Valplast, or Duraflex

9. Heat/Pressure Laminated Athletic Mouth guard.

10. Traditional hard acrylic night guards.

11. Dual layered hard I soft night

Upon award the contractor agrees to enter into a Business Associate Agreement as outlined in the agreement attached to the solicitation.

The Government shall not be required to pay or withhold any tax in respect of or out of the income of Contractor.

Contractor and Indian Health Service, Nashville Area, agree and acknowledge that the IHS, NAO are not providing and shall have no obligation to provide health, life, worker’s compensation, or disability insurance, pension benefits, vacation, or sick leave pay, training or any other personal benefit of any kind as request is for a contracted service.

Contractor understands that the government does not pay any IRS requirements (taxes), insurance or any other benefits for the contractor under this contract. This is in accordance with (FAR 52.229-3 FEDERAL, STATE, AND

LOCAL TAXES (Apr 2003) and FAR 52.229-4 FEDERAL, STATE, AND LOCAL TAXES (NON-

COMPETITIVE CONTRACT [APR 2003]). Clauses may be assessed electronically at https://www.acquisition.gov/far/index.html

7. Provision 52.212-1, Instructions to Offerors – Commercial (Oct 2018), applies to this acquisition.

7.1. Note, unless exempt per Federal Acquisition Regulation [FAR] Part 4.11, all contractors must be registered and have an active registration in the System for Award Management (SAM) to be considered for an award against this solicitation. For information please review the SAM website at https://www.sam.gov. A Data Universal Numbering

System (DUNS) number is utilized for registration. To register go to https://www.acquisition.gov.

7.2 The Contractor shall be required upload invoices through https://www.ipp.gov/vendors/index, Indian Health

Service, Nashville Area Office, Attn: Financial Management, 711 Stewarts Ferry Pike, Nashville, Tennessee 37214.

Each invoice shall include the following information:

(1) Contractor's name, tax identification number and Invoice Date;

(2) Contract Number or other Authorization for delivery of services;

(3) Description, price, quantity, and address of services actually rendered;

(4) Payment terms;

(5) Other substantiating documentation or information as required by the contract; and

(6) Name, title, phone number, and complete mailing address of official to whom payment is to be sent.

Please view 52.214-4 “Contract Terms and Conditions—Commercial Items” section (g) “Invoice” as for more detail on invoice requirements.

52.225-1 Buy American-Supplies (Nov 2021)

(a) Definitions. As used in this clause—

Commercially available off-the-shelf (COTS) item—

(1) Means any item of supply (including construction material) that is–

(i) A commercial product (as defined in paragraph (1) of the definition of “commercial product” at Federal

Acquisition Regulation (FAR) 2.101);

(ii) Sold in substantial quantities in the commercial marketplace; and https://www.ipp.gov/vendors/index

(iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and

(2) Does not include bulk cargo, as defined in 46 U.S.C.40102(4)

, such as agricultural products and petroleum products.

Component means an article, material, or supply incorporated directly into an end product.

Cost of components means—

(1) For components purchased by the Contractor, the acquisition cost, including transportation costs to the place of incorporation into the end product (whether or not such costs are paid to a domestic firm), and any applicable duty (whether or not a duty-free entry certificate is issued); or

(2) For components manufactured by the Contractor, all costs associated with the manufacture of the component, including transportation costs as described in paragraph (1) of this definition, plus allocable overhead costs, but excluding profit. Cost of components does not include any costs associated with the manufacture of the end product.

Domestic end product means—

(1) For an end product that does not consist wholly or predominantly of iron or steel or a combination of both-

(i) An unmanufactured end product mined or produced in the United States;

(ii) An end product manufactured in the United States, if-

(A) The cost of its components mined, produced, or manufactured in the United States exceeds 55 percent of the cost of all its components. Components of foreign origin of the same class or kind as those that the agency determines are not mined, produced, or manufactured in sufficient and reasonably available commercial quantities of a satisfactory quality are treated as domestic. Components of unknown origin are treated as foreign.

Scrap generated, collected, and prepared for processing in the United States is considered domestic; or

(B) The end product is a COTS item; or

(2) For an end product that consists wholly or predominantly of iron or steel or a combination of both, an end product manufactured in the United States, if the cost of foreign iron and steel constitutes less than 5 percent of the cost of all the components used in the end product. The cost of foreign iron and steel includes but is not limited to the cost of foreign iron or steel mill products (such as bar, billet, slab, wire, plate, or sheet), castings, or forgings utilized in the manufacture of the end product and a good faith estimate of the cost of all foreign iron or steel components excluding COTS fasteners. Iron or steel components of unknown origin are treated as foreign. If the end product contains multiple components, the cost of all the materials used in such end product is calculated in accordance with the definition of "cost of components".

End product means those articles, materials, and supplies to be acquired under the contract for public use.

Fastener means a hardware device that mechanically joins or affixes two or more objects together. Examples of fasteners are nuts, bolts, pins, rivets, nails, clips, and screws.

Foreign end product means an end product other than a domestic end product.

Foreign iron and steel means iron or steel products not produced in the United States. Produced in the United

States means that all manufacturing processes of the iron or steel must take place in the United States, from the initial melting stage through the application of coatings, except metallurgical processes involving refinement of steel additives. The origin of the elements of the iron or steel is not relevant to the determination of whether it is domestic or foreign.

Predominantly of iron or steel or a combination of both means that the cost of the iron and steel content exceeds

50 percent of the total cost of all its components. The cost of iron and steel is the cost of the iron or steel mill products (such as bar, billet, slab, wire, plate, or sheet), castings, or forgings utilized in the manufacture of the product and a good faith estimate of the cost of iron or steel components excluding COTS fasteners.

Steel means an alloy that includes at least 50 percent iron, between 0.02 and 2 percent carbon, and may include other elements.

United States means the 50 States, the District of Columbia, and outlying areas.

(b) 41 U.S.C. chapter 83

, Buy American, provides a preference for domestic end products for supplies acquired for use in the United States.

In accordance with 41 U.S.C. 1907

, the domestic content test of the Buy American statute is waived for an end product that is a COTS item (see

12.505(a)(1)), except that for an end product that consists wholly or predominantly of iron or steel or a combination of both, the domestic content test is applied only to the iron and steel content of the end product, excluding COTS fasteners.

(c) Offerors may obtain from the Contracting Officer a list of foreign articles that the Contracting Officer will treat as domestic for this contract.

(d) The Contractor shall deliver only domestic end products except to the extent that it specified delivery of foreign end products in the provision of the solicitation entitled "Buy American Certificate."

(End of clause)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Nov 2021)

(a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.

(b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment

Act.

(c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial products or commercial services.

(End of clause)

CLAUSES INCORPORATED BY REFERENCE:

52.252-2 Clauses Incorporated by Reference (FEB 1998).

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses: www.hhs.gov/policies/hhsar ;

https://www.acquisition.gov/ .

52.202-1 Definitions JAN 2012

52.203-3 Gratuities APR 1984

52.203-5 Covenant Against Contingent Fees APR 1984

52.203-6 Restrictions on Subcontractor Sales to the Government SEP 2006

52.203-7 Anti-Kickback Procedures OCT 2010

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper JAN 1997

Activity

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity JAN 1997 http://www.hhs.gov/policies/hhsar https://www.acquisition.gov/

52.203-13 Contractor Code of Business Ethics and Conduct APR 2010

52.203-16 Preventing Personal Conflicts of Interest DEC 2011

52.204-6 Data Universal Numbering System (DUNS) Number DEC 2012

52.204-7 Central Contractor Registration DEC 2012

52.211-16 Variation in Quantity APR 1984

52.214-4 False Statements in Bids APR 1984

52.214-34 Submission of Offers in the English Language APR 1991

52.214-35 Submission of Offers in U. S. Currency APR 1991

52.217-4 Evaluation of Options Exercised at Time of Contract Award JUN 1988

52.222-50 Combating Trafficking in Persons FEB 2009

52.223-10 Waste Reduction Program MAY 2011

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.225-25 Prohibition on Contracting with Entities Engaging in Sanctioned Activities DEC 2012

Relating to Iran-Representation and Certification

52.226-1 Utilization of Indian Organizations and Indian-Owned Economic JUN 2000

Enterprises

52.228-5 Insurance-Work on a Government Installation JAN 1997

52.232-1 Payments APR 1984

52.233-3 Protest after Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.237-1 Site Visit APR 1984

52.237-2 Protection of Government Buildings, Equipment, and Vegetation APR 1984

52.242-2 Production Progress Reports APR 1991

52.242-13 Bankruptcy JUL 1995

52.244-6 Subcontracts for Commercial Items DEC 2010

52.245-1 Government Property APR 2012

52.249-4 Termination for Convenience of the Government (Services) (Short APR 1984

Form)

52.249-8 Default (Fixed-Price Supply and Service) APR 1984

52.253-1 Computer Generated Forms JAN 1991

HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) CLAUSES

352.202-1 Definitions JAN 2006

352.215-1 Instructions to offerors - Competitive acquisition

352.215-70 Late Proposals and Revisions JAN 2006

352.223-70 Safety and Health JAN 2006

352.224-70 Privacy Act JAN 2006

352.228-7 Insurance – Liability to Third Persons DEC 1991

352.237-70 Pro-Children Act JAN 2006

352.242-71 Tobacco-Free Facilities JAN 2006

352.270-2 Indian Preference APR 1984

352.270-3 Indian Preference Program JAN 2006

352.270-4 Protection of Human Subjects JAN 2006

352.270-6 Restriction on Use of Human Subjects JAN 2006

SIGNATURE BLOCK

I, the undersigned, do hereby attest that all representations and certifications made are true. Also, I, the undersigned, am aware of the penalties prescribed in 18 U.S. Code 1001 for making false statements in offers; and I am legally authorized to bind the company or organization represented.

(Signature) (Date)

(Typed or Printed Name)

(Title)

(Solicitation Number)

(Name of Company/Organization Represented)

(Address, including Zip Code)

(Telephone Number, including Area Code)

(SAM.gov UEI Number)

8. A comparative evaluation will be conducted in accordance with FAR Part 13.106-2(b)(3) to determine the best value

9. Offerors Shall include the following documents;

9.1. Cover Page which includes the Organizations POC and DUNS number.

9.2. Pricing

9.3. Capabilities statement and ability to meet the scope of work

9.4. All past performance within the last 3 years with Private, State or Federal contracts