285 CES SOW (Reseal Parking Lot Asphalt).pdf

STATEMENT OF WORK

TO

RESEAL PARKING LOT ASPHALT

AT

AIR NATIONAL GUARD STATION

KINGSHILL, VIRGIN ISLANDS

Prepared by:

Office of Civil Engineering

285th Air National Guard Station, Kingshill, VI 14 April 2021

Reseal Parking Lot Asphalt Project No: VI032021 Date: April 104 2021

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TABLE OF CONTENTS

PART I - STATEMENT OF WORK

1. SW-01 Description of Work

a. Work to Be Done

b. Location

2. SW-02 Applicable Standards and Specifications

3. SW-03 Principal Features

a. Base Bid: Reseal Parking Lot Asphalt; Bldg.100 Area

b. Bid Opion-1: Reseal Parking Lot; Bldg.110 Area

PART II - SPECIAL CONDITIONS

1. SC-01 Pre-performance Conference

2. SC-02 Contractor Responsibilities

3. SC-03 Quality Control/Quality Assurance

4. SC-04 Responsibility:

5. SC-05 Materials and Labor

6. SC-06 Clean Up

7. SC-07 Coordination:

8. SC-08 Warranties:

9. SC-09 Work Site Access:

10. SC-10 Health & Safety Requirements

11. SC-11 Fire Prevention

12. SC-12 Security Requirements:

13. SC-13 Damage Reports

14. SC-14 Protection of Existing Facilities

15. SC-15 Definitions

16. SC-16 Government Furnished Property and Services

PART III – ILLUSTRATIONS

1. I-01 Photos and Documents Attached

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PART I - STATEMENT OF WORK

SW-01 Description of Work:

a. Work to be done: The Contractor shall provide all professional services, personnel, materials, equipment, labor, supervision and facilities necessary to perform contractual construction services, as stated in these specifications, at the Air National Guard Station, located on St Croix at Kingshill, Virgin Islands, 00850. The Contractor is responsible for ensuring proper documentation is received for personnel and vehicle passes (72 hours prior, during normal days of operation) in time to avoid any delay in project start of performance. This includes personnel attainment of contractor badges and notification to the Civil Engineer Squadron representative for scheduling of escort support. Contractor will be required to coordinate/de-conflict scheduling with Civil Engineer personnel. During the duration of the project, the Contractor is required to schedule and facilitate on-site bi-weekly project meetings.

b. Location: The 285th Air National Guard Station is located at 9900 Industrial Road, St. Croix on the east side of the street, just south of Melvin H. Evans Hwy.

SW-02 Applicable Standards and Specifications:

a. Must comply with all applicable USVI. Adm. Codes, applicable Industry Standards, UFC 3-270-01 “Asphalt Maintenance and Repair” and ANG ETL 15-01. Must also comply with OSHA regulations and the contractor shall secure work areas in a manner to minimize potential safety hazards to base personnel and impact to base operations.

b. The Contractor shall preserve and protect all structures, materials, equipment and vegetation on or adjacent to the work site and protect all existing structures and materials from physical damage and secure work areas in a manner to minimize potential hazards and impact to base personnel and operations during the duration of construction. FAR 52.236-9 “Protection of existing Vegetation, Structures, Equipment, utilities and improvements”.

c. The Contractor shall repair all interior and exterior finishes damaged as a part of executing the work with finishes that match the existing conditions. Coordinate this work with the Government. The contractor shall be held responsible for all cutting, replacement, and repairing of their work that is due to faulty workmanship and which is not specifically covered by Description of Work for trades which are affected. The contractor will also be held responsible for providing, without extra cost to the Government, any small incidental items which are not specifically mentioned in trade specifications, but which are necessary to complete the work in accordance with the general understanding that the work, when completed, shall be a finished workmanlike job. Reference Contract Clause FAR 52.236-5, “Material and Workmanship” and FAR 52.246-12, “Inspection of Construction”.

d. The contractor shall be responsible for the temporary protection of the building fabric and the interior from inclement weather as it relates to the work outlined in this document.

e. Contractor shall acquire a Hot Work permit from the base safety if any open flames or sparks anticipate being created during demolition or construction.

f. The Contractor is responsible for removing and disposing of all construction and demolition debris generated. Consider all material recyclable or reusable, unless clearly demonstrated the material requiring disposal is waste material. Government has first right of right of refusal on all recyclable or reusable material and contractor shall notify COR for disposition.

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SW-03 Principal Features:

a. Base Bid: Reseal Parking Lot Asphalt; Bldg.100 Area

I. Scope of Work to be completed

a. Contractor shall visit the site prior to submitting bid and installation to investigate and verify all quantities, sizes and existing conditions.

b. Contractor shall provide all labor and associated materials required install to perform asphalt maintenance service, which consists of the application of an asphalt sealcoat, (Slurry Seal) and painting/striping parking and traffic markings.

c. The surface to receive Asphalt Sealcoat must be free of all foreign material and dry immediately prior to sealcoat application. Cleaning may be by air blowing, vacuum, mechanical sweeper, washing, or other techniques as approved by the manufacturer. If washing the existing surface is used, the surface shall not have any standing water prior to application of the sealcoat.

d. Cracks in excess of 1/4 inch, but less than one inch in width must be sealed prior to application of the sealcoat. Cracks must be cleaned of all weeds and debris prior to crack sealing with crack filler. The crack filler shall be applied per manufacturer's recommendations and must be dry to the touch prior to application of the sealcoat. Cracks that contain weeds and other live vegetable matter must be treated with locally approved non-oil based weed control prior to application of crack filler.

e. Cracks wider than one inch shall be filled with a fine aggregate hot, dense graded asphalt concrete.

f. Crack filler shall be a hot or cold applied product designed for use in asphaltic concrete made from petroleum asphalt, modified polymers, and suitable inert fillers. The properties of the Crack filler shall be such as to be compatible with the Asphalt Sealcoat.

g. Prior to application of sealcoat, deposits of grease or oil shall be cleaned by scraping, burning, and/or the use of approved detergents in order to promote adhesion of the sealcoat. After cleaning the areas described above, the areas shall be sealed with an oil seal. Oil seal shall be a quick drying latex emulsion with suitable add mixtures manufactured specifically for the purpose of isolating the Asphalt Sealcoat from any residual oils, petroleum grease, and gasoline stained pavement. The properties of the Oil seal shall be such as to be compatible with the Asphalt Sealcoat.

h. Application of the Asphalt Sealcoat shall be by mechanical means using rubber faced squeegees, brooms, distributor bar /wand, or combinations of these or other techniques approved by the Manufacturer.

i. The Asphalt Sealcoat being applied shall be uniform and free flowing, free of lumps and other inconsistencies. Potable water may be added as necessary as per manufacturer’s recommendation, for consistency and spreadability but shall not exceed 15% by volume. If after the addition of the maximum allowable water volume the sealcoat is unsuitable, the materials shall be rejected and removed from the site.

j. Application of Asphalt Sealcoat in ambient temperatures in excess of 80 degrees Fahrenheit shall require pretreatment of the asphalt concrete surface with a water mist. The water must not be standing, but the surface should be damp prior to sealcoat application. This treatment is also recommended for application on porous surfaces where the water within the sealcoat may be absorbed too quickly by the existing pavement surface.

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k. Asphalt Sealcoat shall be applied uniformly over the prescribed are in continuous parallel lines in a manner so that no ridges or uncoated areas shall exist. Application rates will vary depending on the texture of the existing asphalt surfaces requiring more sealcoat than smooth surfaces.

l. Traffic shall not be allowed on the Asphalt Sealcoat until the sealcoat is thoroughly cured which in warm weather conditions is approximately 24 hours.

m. Sealcoat shall be applied within 24 hours prior to forecast rain, freezing temperatures, during rain, or when the surface contains standing water.

n. Thoroughly clean surfaces free of dirt, sand, gravel, oil and other foreign matter prior to applying painting/striping. Protect adjacent curbs, walks, fences, and other items from receiving paint.

o. Apply marking paint at a rate of one gallon per 300-400 LF of four inch wide stripes or to manufacturer’s specification. Apply stripes straight and even when temperatures are between 50°F and 95°F.

p. Contractor shall provide submittals for all materials and parts via AF Form 3000. Equipment and materials specified must be approved prior to install. Contractor is responsible for all cost due to materials or parts installed without an approved submittal. Submittals required:

1. Asphalt Sealcoat material product information

2. Warranty certificate & associated documentation

3. Project schedule

4. Safety data sheets (SDS) for all chemicals to include container size and quantity used.

b. Bid Option-1: Reseal Parking Lot Asphalt; Bldg.110 Area

I. Scope of Work to be completed

a. Contractor shall visit the site prior to submitting bid and installation to investigate and verify all quantities, sizes and existing conditions.

b. Contractor shall provide all labor and associated materials required install to perform asphalt maintenance service, which consists of the application of an asphalt sealcoat, (Slurry Seal) and painting/striping parking and traffic markings.

c. Contractor shall comply and adhere to all SOW requirements stated in base bid above.

PART II - SPECIAL CONDITIONS

SC-01 Pre-performance Conference: Prior to commencing work, the Contractor shall meet in conference with the Contracting Officer Representative to discuss and develop mutual understandings relative to scheduling and administration work.

SC-02 Contractor Responsibilities

a. Qualifications: The contractor shall be a reputable company regularly engaged in this type of work.

b. Personnel: Personnel performing work under this contract shall be qualified, through education and experience, to perform the required work in a professional and workmanlike manner of the trades involved.

Sufficient personnel shall be available to perform the work as specified in these Specifications.

SC-03 Quality Control/Quality Assurance

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a. Quality Control: The Contractor is responsible for assuring that all work is accomplished with these Specifications and all other contractual terms and conditions of this contract.

b. Quality Assurance: A Contracting Officer Representative (COR) will be appointed by the Contracting Officer to provide technical assistance to the Contracting Officer in the administration of the contract. This responsibility involves surveillance and quality assurance of contractor performance and accordingly, evaluation and certification of contractor performance for payment purposes. All surveillance observations will be recorded by the COR. When an observation indicates defective performance, the COR will request the Contractor’s Superintendent or Representative to correct the deficiency. As the Contracting Officer’s Representative, the COR is authorized to request correction of deficiencies, however the COR is not authorized and cannot change the terms and scope of this contract.

c. The above general outline of principle features does not in any way limit the responsibility of the Contractor to perform all work and furnish all part, labor, and material required by the specifications, plans and drawings referred to therein.

d. The Work is expected to take approximately forty-five (45) working days. Upon award, schedule will need to be discussed immediately to ensure minimum impact to operations.

SC-04 Responsibility: Submission of a bid by a Contractor shall be accepted as prima-facie evidence that they have examined the specifications, drawings and the location of the work to be accomplished, and has satisfied themselves as to the nature and location of work and all matters which can in any way affect the work or cost thereof under this contract. Any failure by the Contractor to acquaint themselves with all available information, including physical survey of the site of the proposed work, will not relieve them from successfully performing the work to be done for a complete job. The bids submitted shall be firm fixed-price without request for additional funds for extras for the work to be completed.

a. Material Deliveries: All deliveries must be delivered while the contractor is present. The contractor is responsible for escorting all project related deliveries on and off base if the driver has not been cleared to access the base. The escorting individual must remain with the person/vehicle that they are escorting at all times.

SC-05 Materials and Labor: The Contractor shall furnish all required materials and labor to accomplish the project, so that upon its completion, it is a complete job and meets the approval of the Contracting Officer Representative and the Base Civil Engineer.

SC-06 Clean Up: The Contractor shall ensure that all unused material and debris is cleaned up at the end of each working day and that the project site is neat and orderly at the completion of the project. Disposal of the removed material is to be accomplished by the Contractor’s own arrangements and must be removed completely from the site. All soils on base are considered to be contaminated with low levels of arsenic. These levels are both naturally occurring and from the past use of pesticides when this area was used for agriculture in the 40’s. An agreement with the DNR allows us to manage these soils in one of the following methods.

a. Place all soils back in the area they were removed or reuse somewhere on the project site.

b. Dispose of the soils at an approved landfill licensed for this type of material.

SC-07 Coordination: Work must be accomplished on this project such that normal operations are not adversely affected. This work must be prearranged and can be coordinated through the COR.

SC-08 Warranties: Provide one (1) year parts and labor warranty.

SC-09 Work Site Access: Contractor must coordinate with the COR for facility access.

SC-10 Health & Safety Requirements

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a. Safety Officer Briefing: The Base Safety Officer will brief the Contractor on their safety requirements at the preconstruction conference.

b. Accident Reporting: The Contractor shall comply with OSHA and other regulatory agency requirements for record keeping and reporting of all accidents resulting in trauma or injury.

c. Asbestos/Hazardous Substance: There is no known asbestos containing materials present in or around the building that could be affected in the performance of this work under contract.

d. Tobacco Use: Tobacco use of any kind is prohibited on base unless in designated tobacco areas (DTAs).

Base has nine (9) DTAs marked throughout the base, please coordinate with the COR if a map showing said locations is desired.

SC-11 Fire Prevention: The Base Fire Chief or his representative shall brief the Contractor on fire prevention requirements at the preconstruction conference. The Contractor will familiarize themselves and require their employees to become familiar with the method of turning in a fire alarm. The Contractor and their employees shall be cognizant of and observe all requirements for handling and storage of combustible supplies and materials, daily disposal of combustible waste, trash, etc. Any welding or burning of any kind that will be done will require a welding permit issued by the Fire Chief through the COR.

SC-12 Security Requirements: The Security Representative shall brief the Contractor on security requirements at the preconstruction conference.

SC-13 Damage Reports: In all instances where government property and/or equipment is damaged by Contractor’s employees, the COR shall be notified immediately. A full report of the fact and extent of such damage shall be submitted by the Contractor to the COR within 24 hours of occurrence of the damage. The COR will forward the report to the Contracting Officer immediately upon receipt.

SC-14 Protection of Existing Facilities: The contractor will be responsible for all base equipment, underground and above ground facilities, grassy areas, shrubbery, trees, fences, etc. If any equipment or existing facilities are damaged, they will be repaired or replaced by and at the expense of the Contractor. The contractor is required to contact Diggers Hotline and Civil Engineering at least three days prior to digging on base. Civil Engineering will mark all base utilities in subject area(s) and Diggers Hotline will mark all other utilities in the areas specified.

SC-15 Definitions: As used throughout this contract, the following terms shall have the meaning set forth below:

a. Contractor: The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The Contractor shall ensure that his subcontractors comply with this Statement of Work and all other terms and conditions of this contract.

b. Contracting Officer (CO): The individual designated to administer the contract. Only the Contracting Officer has the authority to change the terms of this Contract.

c. Contracting Officer Representative (COR): Person designated by the Contracting Officer to be responsible for surveillance of Contractor performance.

d. Quality Assurance: A method used by the Government to provide control over the quality of materials and/or services received in accordance with applicable Specifications.

e. Quality Control: A method used by the Contractor to control quality of materials and/or work produced.

f. Regular Hours: The Government’s regular hours are from 6:00 a.m. to 4:30 p.m., Tuesdays through Fridays. Work is to be completed during the specified hours. Exceptions will be handled on a case by case basis.

SC-16 Government Furnished Property and Services

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a. Facilities: The Government shall not furnish or make facilities not involved in project available to the Contractor.

b. Equipment: The Government shall not provide the Contractor the use of any Government owned equipment.

c. Utilities: The Government will furnish all reasonable amounts of fresh water and electric current at existing outlets required for the work to be performed under the contract at no cost to the Contractor.

a. Emergency Medical Care: Basic first responder emergency medical care is not available to Contractor employees who suffer an on-the-job injury. Emergency medical care outside of first response care is solely the responsibility of the Contractor.

PART III – ILLUSTRATIONS

I-01 Photos and Documents