285-21-RFQ-0020.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. The Solicitation number of this Request for Quote (RFQ) is 285-21-RFQ-0020. The solicitation document, incorporated provisions and clauses are those in effect through Federal Acquisition Circular Publication 2021-04, JAN 25, 2021.

3. This is a combined synopsis/solicitation is 100% set aside for Small Business. The associated North American Industry Classification System code (NAICS) is 621112 Offices of Physicians, Mental Health Specialists, the small business size standard is $11 million

4. Pricing for services Item behavioral and mental health Period of Performance Unit Rate

1. Base Year September 30, 2019 – October 1, 2020

Hour

2. Option Year 1 September 30, 2020 – October 1, 2021

Hour

3. Option Year 2 September 30, 2021 – October 1, 2022

Hour

4. Option Year 3 September 30, 2022 – October 1, 2023

Hour

5. Option Year 4 September 30, 2023 – October 1, 2024

Hour

5. Description of Requirements

The purpose of this solicitation is to select a vendor that shall serve as a single reliable source for behavioral and mental health needs for children and adults. This would include, but not limited to medication management as well as therapy sessions with individuals as well as family. This would include Adults with Serious Mental Illnesses, Adults and/or Children with Developmental Disabilities, Persons with Substance Use Disorders, Children with Serious Emotional Disturbances as well as other emotional/mental health concerns.

The Catawba Service Unit’s mission is to raise the physical, mental, and spiritual health of the Native American population that lives in the geographic area. This area is underserved at the service unit and is in need of being able to provide these services in a more consistent means.

Our goal is to help meet the specific needs of individuals on the path to overall wellness.

Services will be delivered at the service delivery sites listed in the contract, the use of tele behavioral medicine will be allowed as well.

The contractor will ensure that all individuals will be assessed initially within 14 days of the initial referral from Catawba Service Unit. The results of the assessment must substantiate that the individual meets eligibility for mental health services and that the services provided are medically necessary. The initial assessment to include treatment plan, as well as follow up assessments to completed annually if patient still in treatment, must be securely faxed to Catawba Service Unit at 803-366-9141.

Catawba Service Unit will reimburse the contractor up to the contracted rate for services, less and payments made by primary insurance (total reimbursement not to exceed the contracted rate). Contractor must bill all available insurances, as Catawba Service Unit will be payer of last resort.

The limits for all cases will be up to 4 visits max each month for the first 6 months and then 3 per month for the remaining 6 months. Additional units may be requested/authorized with clinical justification by submitting justification needs to Catawba Service Unit medical executive committee.

Catawba Service Unit will provide the Indian Health Service Formulary as well as the Catawba Service Unit Formulary as all medications written will be filled at Catawba Service Unit. The patient will be given a hardcopy prescription that will be presented to Catawba Service Unit pharmacy who will then fill the prescription. All formularies will be presented to contractor upon initiation of this contract as well as updates as provided.

Delivery of services will be provided in a manner to obtain satisfactory completion of all services stated in the scope of this requirement in coordination between the service unit and the contractor.

Provider Specific Requirements

Contractor shall ensure all staff are adequately trained to provide the services specified in the statement of work above. Contractor shall provide evidence of current, full, independent licensure in specified mental health discipline. Contractor shall provide evidence that the provider’s license is in good standing. Contractor shall provide evidence of a criminal background check.

Contractor shall ensure that all staff providing services to children shall have a central registry check that shows the individual is not known to have been convicted of abuse or neglect of a child. This should be completed upon start of this contract and annually thereafter and submitted to Catawba Service Unit a statement stating this has been completed initially and yearly thereafter listing the staff member name and dated of completion as well as findings.

Individuals providing services which involve regular contact with or control over, Indian children, are subject to a character investigation. IHS Personnel Office will conduct these investigations following the award unless in the judgment of the Contracting Officer, in consultation with the Personnel Officer, investigation may be waived based on prior investigations on file. Until the Contracting Officer has been notified of the result of the investigation, such individuals shall not have unsupervised contact with Indian children.

The contractor must perform in accordance with Section 231 of the Crime Control Act of 1990, P.L. 101- 647 and the Indian Child Protection and Family Violence Prevention Act, P.L. 101-630, and failure to comply with these statutes will result in immediate removal.

The Successful Offeror shall be required to enter into a Business Associate Agreement with the Indian Health Services

Except as provided elsewhere in the contract. Contractor shall provide and maintain malpractice and such other insurance during the period of this contract, at no additional cost to the Government.

All insurance required by the contract shall be in a form and amount as Contracting Official may deem necessary as per the Federal Acquisition Regulation (FAR) 52.237-7 “Indemnification and Medical Liability Insurance” clause states.

If any malpractice suit or action is filed or any claim is made against Contractor for treatment of any patients referred by the Government, Contractor shall immediately notify Contracting official and promptly furnish copies of all pertinent papers received.

Contractor shall authorize the Government representative to collaborate with counsel for the insurance carrier in settling or defending any claim

To collaborate with counsel for the insurance carrier in settling or defending any claim.

The Government shall not be required to pay or withhold any tax in respect of or out of the income of Contractor. Contractor and Indian Health Service, Nashville Area, agree and acknowledge that the IHS, NAO are not providing and shall have no obligation to provide health, life, worker’s compensation, or disability insurance, pension benefits, vacation, or sick leave pay, training or any other personal benefit of any kind as request is for a contracted service.

Contractor understands that the government does not pay any IRS requirements (taxes), insurance or any other benefits for the contractor under this contract. This is in accordance with (FAR 52.229-3 FEDERAL, STATE, AND LOCAL TAXES (Apr 2003) and FAR 52.229-4 FEDERAL, STATE, AND LOCAL TAXES (NON-COMPETITIVE CONTRACT [APR 2003]). Clauses may be assessed electronically at https://www.acquisition.gov/far/index.html

7. Provision 52.212-1, Instructions to Offerors – Commercial (Oct 2018), applies to this acquisition.

7.1. Note, unless exempt per Federal Acquisition Regulation [FAR] Part 4.11, all contractors must be registered and have an active registration in the System for Award Management (SAM) to be considered for an award against this solicitation. For information please review the SAM website at https://www.sam.gov. A Data Universal Numbering System (DUNS) number is utilized for registration.

To register go to https://www.acquisition.gov.

8. A comparative evaluation will be conducted in accordance with FAR Part 13.106-2(b)(3) to determine the best value

9. Offerors Shall include the following documents;

9.1. Cover Page which includes the Organizations POC and DUNS number.

9.2. Pricing

9.3. Capabilities statement and ability to meet the scope of work

9.4. All past performance within the last 3 years with Private, State or Federal contracts