283-16-0490_BHSIS_Sources_Sought_Notice.pdf

Sources Sought Notice:

283-16-0490 Behavioral Health Services Information System (BHSIS)

INTRODUCTION

The Substance Abuse and Mental Health Services Administration (SAMHSA) at the Department of Health and Human Services wants to identify viable small businesses that are capable of fulfilling the objectives of this requirement.

This is a Small Business Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified small business sources; (2) whether they are small businesses; HUBZone small businesses; service-disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; and (3) their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. An organization that is not considered a small business under the applicable NAICS code should not submit a response to this notice.

The applicable NAICS code for the proposed acquisition is 541519, Other Computer Related Services.

BACKGROUND

The purpose of BHSIS is to provide current data on substance abuse and mental health treatment facilities and the people they serve, to issue reports on the data collections, and to produce an on-line treatment locator of these treatment facilities. In cooperation with state substance abuse and mental health agencies and individual facilities, five complexly inter-related components combine and integrate census survey data and state administrative data to provide an accurate picture of the state of substance abuse and mental health treatment in the United States, including each state and territory/jurisdiction.

The contractor will be required to:

(1) Maintain and constantly update an electronic listing (Inventory of Behavioral Health Services [I-BHS]) of every known substance abuse treatment facility and every known mental health treatment facility in the country (currently approximately 40,000 active facilities and 80,000 inactive facilities). The I-BHS serves as the foundation of all BHSIS activities and requires coordination with State personnel, individual facilities, and contractor staff for data input, accuracy checking and verification. It is used as the basis for weekly updates of the locator.

(2) Perform two multi-modal (web, phone, paper) census surveys annually for all active treatment facilities in the I-BHS: one for substance abuse facilities (National Survey of Substance Abuse Treatment Services [N- SSATS]) and one for mental health treatment facilities (National Mental Health Services Survey [N-MHSS]) that contain complex skip patterns, prefilling of response categories from previous year’s surveys, and location and mailing address checks and changes with the I-BHS through the survey cycles. Responsibilities include all programming, fielding, data cleaning, data file making and analysis, and report writing.

Additionally, perform between-cycle surveys which are integrated with the I-BHS for augmentation purposes and to populate the locator with newly found facilities.

(3) Collect and compile multi-year client-level substance abuse (approximately 2 million records annually) (Treatment Episode Data Set [TEDS] Admissions and Discharges) and mental health data (approximately 6 million records annually) (Mental Health Treatment Episode Data Set [MH-TEDS] Admissions and Update/Discharges or Mental Health Client Level Data [MH-CLD] Individual Data) from state administrative systems. Success with these complex data sets requires coordination with State personnel who manage state administrative data systems, crosswalking State data into standardized codes, error checking and data reconciliation and replacement within a constantly changing database as states add, delete, and correct data fields of identifiable admissions to treatment. Linkage between individual “admissions” and “updates/discharges” must occur with accuracy. Additionally, a BHSIS Resource Center must be maintained with codebooks, documentation, access to the I-BHS for State personnel, I-BHS retrieval system for administrative checking of facilities within the I-BHS, and discussion groups.

(4) Maintain and update a highly interactive web-based treatment facility locator with data visualization and download capabilities (https://findtreatment.samhsa.gov). Updates, with integration from the I-BHS for address updates and survey databases for services data, occur weekly with address changes, monthly with “between-survey” additions, and annually with new N-SSATS and N-MHSS data.

(5) Perform technical writing, data analysis, data disclosure analysis procedures, and data file production to complete and support the contract tasking including, but not limited to annual reports for each of the separate data systems, production of data tables, web-only tables of current State admissions data, documentation of all procedures and systems, codebooks, operations, production of de-identifiable public use files using accepted disclosure analysis procedures as well as restricted analytic files, maintaining security and confidentiality of data systems at a moderate level. Examples of non-restricted products may be found at http://wwwdasis.samhsa.gov.

RESPONSE INFORMATION HUB ZONE SMALL BUSINESSES, 8(A) FIRMS AND SMALL BUSINESS

FIRMS ARE STRONGLY ENCOURAGED TO SUBMIT CAPABILITY STATEMENTS. THE

CAPABILITLY STATEMENT MUST CLEARLY DEMONSTRATE THE FIRM’S CAPABILITY AND

EXPERIENCE IN PROVIDING THE SERVICES DESCRIBED ABOVE.

In order to respond to this notice, interested firms should address the depth and breadth of professional and technical capabilities, past performance and must be able to clearly convey its experience and/or ability to perform in the following areas, which are identified as core services:

1. Describe your proven capability for designing, programming, and administering complex, multi-modal surveys;

2. Describe your proven capability for managing and providing leadership to statisticians, survey methodologists, computer programmers, data analysts, IT systems analysts, web developers, database managers, call center interviewers, and other staff who would be devoted to this project;

3. Describe your proven capability and capacity for creating, managing, and documenting extremely large databases and ensuring the security and integrity of data;

4. Describe your proven capability for analyzing data including both quantitative and qualitative approaches;

5. Describe your proven capability for producing technical reports;

6. Describe your proven capability in responding to a variety of requests for information with quick turnaround times and for presenting information about complex data issues to a variety of audiences, both orally and through written materials;

7. Describe your staff capability regarding formal academic training and relevant experience to perform the proposed tasks as described in the background;

8. Describe your familiarity with the mental health treatment and substance abuse treatment fields;

9. Describe your proven capability for developing web-based applications that will facilitate data reporting and extraction using current technology and open source software; and

10. Describe your proven capability with OMB clearance package development.

INSTRUCTIONS TO INDUSTRY

INTERESTED SOURCES POSSESSING THE CAPABILITIES TO MEET THE ABOVE

REQUIREMENTS SHOULD SUBMIT A COVER LETTER ALONG WITH A CAPABILITY

STATEMENT NOT TO EXCEED 15 PAGES (FONT SIZE TIMES NEW ROMAN 11 OR LARGER)

DEMONSTRATING ABILITY TO PERFORM, AND SHOULD INCLUDE AN OUTLINE OF PREVIOUS

OR SIMILAR PROJECTS SO THAT THE GOVERNMENT CAN PERFORM A PROPER EVALUATION

OF THE COMPANY’S CAPABILITY. THE STATEMENT SHOULD ALSO INCLUDE AN INDICATION

OF CERTIFIED SMALL BUSINESS STATUS; THIS INDICATION SHOULD BE CLEARLY MARKED

ON THE FIRST PAGE OF THE CAPABILIITY STATEMENT.

This notice is for SAMHSA’s planning only. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. Respondents will not be notified of the results of this evaluation. Capability statements will not be returned and will not be accepted after the due date. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation.

No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

Interested small business firms are highly encouraged to respond to this notice. However, firms should understand that generic capability statements are not sufficient for effective evaluation of their capacity and capability to perform the work required. Responses must directly demonstrate the company’s capability, experience, and ability to marshal resources to effectively and efficiently perform the objectives described above.

The written response to this notice should consist of the following items:

a. Company Name.

b. Company DUNS number.

c. Company point of contact, mailing address, telephone and fax numbers, and website address

d. Name, telephone number, and e-mail address of a company point of contact who has the authority and knowledge to clarify responses with government representatives

e. Date submitted

f. Applicable company GSA Schedule number or other available procurement vehicle.

g. Do you have a Government approved accounting system? If so, please identify the agency that approved the system.

h. Type of Company (i.e., small business, 8(a), woman owned, veteran owned, etc.) as validated via the

System for Award Management (SAM). All respondents must register on the SAM located at https://www.sam.gov

Responses must be submitted not later than 3:00pm EST on March 2, 2016. Capability statements will not be returned and will not be accepted after the due date. The maximum number of pages for submission is fifteen (15) pages.

As previously stated, the Government will not entertain questions regarding this market research; however, general questions may be forwarded to the following:

Contract Specialist: Blenda Perez Email Address: Blenda.Perez@samhsa.hhs.gov