282d Army Band State Funeral Charter Bus Transportation PWS (002).pdf

PERFORMANCE WORK STATEMENT (PWS)

282d Army Band State Funeral Transportation

Part 1 General Information

1. General: This is a non-personal services contract to request up to two 55 passenger motor coach buses to transport the 282d Army Band from Fort Jackson, SC to DARB/Atlanta, GA, Fort Benning, GA, Plains, GA, and returning to Fort Jackson, SC as part of Mission Support for the 282d Army Band. The 282d Army Band will need to be transported to mission sites, rehearsal sites, and lodging sites. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the transport of the 282d Army Band as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The 282d Army Band has been tasked to support State Funeral Operations in the Southeast area.

1.3 Objectives: The contractor shall provide all required personnel, equipment, and transportation to accommodate this request.

1.4 Scope: The contractor will transport the 282d Army Band on a firm fixed price, service contract for an on-order mission. Execution of this phase begins once the bus departs Fort Jackson and covers a minimum mileage distance of 50 miles and a maximum mileage distance of 500 miles with a return trip back to Fort Jackson. Services include two 55 passenger motor coach buses equipped with driver, latrine facilities, DVD player and audio-visual capabilities. The Soldiers shall be picked up at Fort Jackson, SC and transported accordingly (Ft. Jackson, SC > DARB/Atlanta, GA > Ft. Benning, GA > Plains, GA > Ft. Jackson, SC). The 282d Army Band will need to be transported to mission sites, rehearsal sites, and lodging sites. Transportation will be needed between 7-13 days, dates are to be determined, and the buses will need to remain with the 282d Army Band for daily transportation needs.

1.5 Period of Performance: The period of performance will be between 7-13 days. The contractor will be able to support a 24-hour turn around timeframe from the moment a request for transportation is made.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied and the frequency of surveillance. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor may be required to work on the following holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800 to 1700 Monday thru Friday in addition to federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings or as the 282d Army Band’s mission requires. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed throughout the Southeast area.

1.6.6 Type of Contract: The government will award a firm fixed-price, service contract.

1.6.7 Security Requirements: NA.

1.6.8 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. OPESC requirements must be included based on the required items noted on the approved ATO/OPSEC form. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: SFC Veronica Flores, Contract Officer Representative, 1SG David Newcomb, First Sergeant, CW3 Kevin Pick, Band Commander. The contractor shall provide a contract manager who shall be responsible for the performance of the work.

The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available 24 hours a day/7 day a week for as needed services.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will not be required to obtain and wear badges in the performance of this service.

1.6.13 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.14 Phase In /Phase Out Period: NA

1.6.15 Installation Access: Based on recent guidance from the Secretary of the Army and COS Army, Senior Commanders and supporting garrison leadership are not authorized to grant unescorted installation access without the required identity proofing and vetting using the National Crime Information Center Interstate Identification Index

(NCIC-III).

1.6.16 Civilian personnel requesting access must have a valid reason to be on the federal installation, be sponsored by a DoD Civilian/military card holder and be favorably vetted against the FBI's database. Once these conditions have been met, we will issue credentials in the form of either a pass or DOD identification card from the DBIDS System that we currently have in place. (Defense Biometric Identification System).

Personnel not affiliated with DoD and/or not vetted against NCIC-III or for a short-term visit, must be escorted while on the installation.

1.7 National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) Criteria for Denial.

1.7.1 Army Senior Commanders will, in the absence of an approved waiver, deny uncleared individuals unescorted access to the installation based on the results of the NCIC-III and TSDB checks that contain credible derogatory information indicating that the individual may present a threat to the good order, discipline, or health and safety on the installation. Such derogatory information includes, but is not limited to, the following:

1.7.1.1 The NCIC-III contains criminal arrest information about the individual that causes the senior commander to determine that the individual presents a potential threat to the good order, discipline, or health and safety on the installation.

1.7.1.2 The installation is unable to verify the individual’s claimed identity based on the reasonable belief that the individual has submitted fraudulent information concerning his or her identity in the attempt to gain access.

1.7.1.3 The individual has a current arrest warrant in NCIC, regardless of the offense or violation.

1.7.1.4 The individual is currently barred from entry or access to a federal installation or facility.

1.7.1.5 The individual has been convicted of crimes encompassing sexual assault, armed robbery, rape, child molestation, production or possession of child pornography, trafficking humans, drug possession with the intent to sell or drug distribution.

1.7.1.6 The individual has a U.S. conviction for espionage, sabotage, treason, terrorism or murder.

1.7.1.7 The individual is a registered sex offender.

1.7.1.8 The individual has a felony conviction within the last 10 years, regardless of the offense or violation.

1.7.1.9 The individual has been convicted of a felony firearms or explosives violation.

1.7.1.10 The individual has engaged in acts or activities designed to overthrow the U.S.

Government by force.

1.7.1.11 The individual is identified in the TSDB as known to be or suspected of being a terrorist or belonging to an organization with known links to terrorism or support of terrorist activity. When this capability becomes available to DOD, installation access control personnel will strictly follow the Federal Bureau of Investigations published engagement protocols.

1.7.2 Only Government officials whom the senior commander designates will perform fitness determinations. Designations will be in writing by duty position and codified in local guidance.

1.8 DBIDS: information required to issue passes/cards: Stateside license, Personal data Ht/Wt/, who the sponsor is, fingerprint/photo. Before issuing ID cards to new employees or contractors, the standard requires agencies to conduct a background investigation of employees and contractors "who require long-term access to federally controlled facilities and/or information systems." This investigation would include agency initiation of the National Agency Check with Written Inquiries (NACI) or a similar type of national security investigation. In the event credentials are issued without a completed NACI, the ID must be electronically distinguishable from those issued to individuals for whom the investigation has been completed. The Contractor is responsible for meeting Antiterrorism/Operations Security Requirements. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete all mandatory training to include Antiterrorism (AT) and Operations Security (OPSEC) training required by government employees and directed by the command. The contractor and all associated subcontractors' employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or process.

1.9 AT Level I training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

1.10 Access and general protection/security policy and procedures. Contractor and all associated sub-contractor’s employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.10.1. For contractors requiring Common Access Card (CAC). Not required for this contract.

1.10.2 For contractors that do not require CAC but require access to a DOD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander http://jko.jten.mil/ installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.11 AT Awareness Training for Contractor Personnel Traveling Overseas. Not required for this contract.

1.12 iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.13 Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to government information systems. Not required for this contract.

1.14 OPSEC program. Contractor will follow Unit's OPSEC Policies, OR, The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per

AR 530-1.

1.14.1 OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

1.15 For information assurance (IA)/information technology (IT) training. Not required for this contract.

1.16 For information assurance (IA)/information technology (IT) certification. Not required for this contract.

1.17 For contractors authorized to accompany the force. Not required for this contract.

1.18 For Contract Requiring Performance or Delivery in a Foreign Country, Not required for this contract.

1.19 For contracts that require handling or access to classified information. Not required for this contract.

1.20 Threat Awareness Reporting Program. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

PART 2 DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS

2.1 DEFINITIONS:

2.1.1. CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK: Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

3.1. Services: Not applicable.

3.2 Facilities: Not applicable.

3.3 Utilities: Not applicable.

3.4 Equipment: Not applicable.

3.5 Materials: Not applicable.

3.6 Trash Disposal: Vendor will be allowed to throw trash accumulated on the buses upon returning the 282d Army Band to Fort Jackson into trash dumpster on Fort Jackson before exiting the installation.

PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this

PWS.

4.2 Secret Facility Clearance: Not applicable.

4.3 Materials: The Contractor shall provide all materials related to passenger bus/motor coach transportation and travel.

4.4 Equipment: The Contractor shall provide all equipment related to passenger bus/motor coach transportation and travel.

PART 5 SPECIFIC TASKS

5. Specific Tasks

5.1. Basic Services. The contractor shall provide all personnel, equipment, supplies, tools, materials, supervision, and other items and non-personal services necessary to perform the transportation services as defined in this Performance Work Statement. The contractor shall perform to the standards in this contract.

5.2 Task Heading: the 282d Army Band mission support will be set up on will be set up on a firm fixed price, service contract, with up to two 55 passenger commercial bus/motor coach with driver, latrine facilities, DVD player and audio visual capabilities.

The bus company is required to transport the participants within 50-500 mile radius and surrounding areas.

5.3 The contractor shall provide vehicles that are safe and visually appropriate (clean, models within 5 years of assembly and within state regulations) for the participants of this event.

5.4 The contractor shall provide one driver per vehicle.

5.5 The contractor shall provide drivers that can provide identity proofing and will be favorably vetted using the National Crime Information Center Interstate Identification Index (NCIC-111) and Terrorist Screening Database (TSDB).

5.6 CONTRACTOR MANPOWER REPORTING (CMR): NA

PART 6 APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): N/A

6.1The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 7 ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required— usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

% Deduction from monthly invoice for not meeting Performance Standards

1. Combating Trafficking in Persons FAR 52.222-50 c

The Contractor shall Notify its employees of

a. The United States Government's zero tolerance policy described in paragraph

(b) of this clause The actions that will be taken against employees for violations of this policy.

Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment

100% Compliance

100% Inspection, COR

Validation

5% of total monthly price will be deducted

PRS # 1.

The contractor shall provide all personnel, equipment, supplies, tools, materials, supervision, and other items and non-personal services necessary to perform the transportation services as defined in PWS para 5.1.

The contractor provided all personnel, equipment, supplies, tools, materials, supervision, and other items and non-personal services necessary to perform the transportation services.

100% Compliance

100% Inspection, COR

Validation

5% of total monthly price will be deducted

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Two 55-passenger commercial bus/motor coach vehicles that are safe and visually appropriate (clean, models within 5 years of assembly and within state regulations) with driver, latrine facilities, DVD player and audio-visual capabilities IAW PWS para 5.3 and 5.2.

When requested by the 282d Army Band as per mission requirements

NA Physical vehicle 282d Army Band 4330 Magruder Ave, Fort Jackson

SC, ATTN: SFC

Veronica Flores

One driver per vehicle which are all vetted IAW PWS para 5.4.

When requested by the 282d Army Band as per mission requirements

NA Physical personnel

282d Army Band 4330 Magruder Ave, Fort Jackson

SC, ATTN: SFC

Veronica Flores

Appropriately vetted drivers IAW PWS para 5.5.

When requested by the 282d Army Band as per mission requirements

NA Physical Personnel

282d Army Band 4330 Magruder Ave, Fort Jackson

SC, ATTN: SFC

Veronica Flores

Transportation within 50-500 mile radius and surrounding areas for the 282d Army Band IAW PWS para 5.1 and 5.2

When requested by the 282d Army Band as per mission requirements

NA NA 282d Army Band 4330 Magruder Ave, Fort Jackson

SC, ATTN: SFC

Veronica Flores

Two 55-passenger commercial/motor coach vehicles within 24 hours of transportation request notification IAW PWS para 1.5

When requested by the 282d Army Band as per mission requirements

NA Physical vehicles 282d Army Band 4330 Magruder Ave, Fort Jackson

SC, ATTN: SFC

Veronica Flores