27DAAEG1 - Due Diligence COMMBUYS posting - FINAL.docx
DOCX document 116 KB Posted
- Solicitation number
- BD-26-1026-DOE02-DOE01-129943
- Issued by
- Massachusetts
About this file
This is a Due Diligence Posting from the Massachusetts Department of Elementary and Secondary Education (DESE) for a nationwide central repository contract with the National Student Clearinghouse. DESE intends to procure access to the National Student Clearinghouse's proprietary database, which maintains information on the degree, enrollment, and status of secondary and postsecondary education students. The service is required to fulfill state and federal data reporting requirements related to post-secondary enrollment of Massachusetts public high school graduates. This is a Fee for Service contract with a single vendor procurement method. The contract will be executed as a single vendor award with an initial duration from the approval date through June 30, 2031, with no renewal options. The response deadline for interested vendors is June 8, 2026, at 12:00 PM Eastern Time, and all responses must be submitted through the COMMBUYS website. Questions may be submitted until June 2, 2026, at 5:00 PM Eastern Time, with answers posted by June 4, 2026. A formal bid opening date has been scheduled for June 12, 2026, at 12:00 PM Eastern Time. Contract users include DESE, the Executive Office of Education, Children's Trust Fund, Department of Higher Education, and Early Education and Care, each of which will execute their own separate contract if engaging with the awarded vendor.
The maximum obligation amount for the initial contract duration has not yet been determined and will be established prior to award. Funding sources include both state and capital appropriation funds. This Due Diligence Posting is being conducted to determine if other qualified vendors exist who can provide the same proprietary product or service, ensuring the procurement process remains open, fair, and competitive. The National Student Clearinghouse has been identified as the sole proprietor of this nationwide central repository. Contract inquiries should be directed to Erica Gonzales, Associate Commissioner of Data and Accountability, at erica.m.gonzales@mass.gov or 781-338-3547. All vendors responding to this notice must maintain an active COMMBUYS account throughout the contract duration and comply with Commonwealth terms and conditions, including standard forms and electronic funds transfer authorization requirements.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| FY26 State Forms - April 2026~11.pdf | ||
| RFR - Required Specifications from OSD 10.1.21.docx | DOCX document | |
| IT RFR Required Specifications.doc | DOC document | |
| DESE Required Language 10-2025.docx | DOCX document | |
| Prompt Pay Discount - PPD Form.docx | DOCX document | |
| Attachment B - Contact Form~1.docx | DOCX document | |
| IP Language.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
135 Santilli Highway, Everett, MA 02149 | 781.338.3000 | TTY: N.E.T. Relay (800).439.2370
Due Diligence Posting
| COMMBUYS Bid #: |
| BD-26-1026-DOE02-DOE01-129943 |
| Alternate ID (RFR / RFQ / MA): |
| 27DAAEG1 - Due Diligence |
| Bid Title: |
| Nationwide Central Repository |
| Contract Managers Name: |
| Erica Gonzales | Email: erica.m.gonzales@mass.gov |
| Contract Managers Title: |
| Associate Commissioner of Data and Accountability | Phone: 781-338-3547 |
| Contract Managers Unit: |
| Data, Assessment, and Accountability |
| 1 |
| Brief Description of Bid (Limited to 500 Characters including spaces): DESE intends to contract with the National Student Clearinghouse, (provides a nationwide, central repository for information about the degree, enrollment, and status of secondary and postsecondary education students). To fulfill state and federal data reporting requirements related to the post-secondary enrollment of Massachusetts public high school graduates, the Department requires access to the information of which the National Student Clearinghouse is the sole proprietor. |
| 2 |
| Acquisition Method: |X| Fee for Service or |_| Outright Purchase (commodity) |
| 3 |
| Number of Vendors: |X| Single |_| Multiple: (If in the best interest of the Commonwealth, the Department reserves the right to award this procurement to either a single vendor or multiple vendors regardless of option selected) |
| 4 |
| Contract User(s): |X| Department of Elementary and Secondary Education, Executive Office of Education, Children’s Trust Fund, Department of Higher Education, Early Education and Care (each office will execute their own contract and terms if they engage in a contract with the awarded vendor) |
| 5 |
| Expected Duration of Contract: Initial Duration: From: (Approval Date) – To: June 30, 2031 |
Renewal Option: |_| Yes / |X| No If yes: of Renewals (up to a maximum of 12 months for each renewal option) Renewal Dates: From: to
Anticipated Expenditures, Funding or Compensation for Expected Duration: (please select only 1 option) |X| Contract will have a Maximum Obligation Amount (Initial Duration Amount Only): TBD |_| Contract will be based on Rates (For use with Departmental Master Agreements (MA) only):
Total Contract Amount (Initial Duration PLUS Renewal Amount): TBD
| 7 |
| Funding Source*: Federal |_| % | State |X| | Trust |_| % | Capitol |X| |
Appropriation / Account #: | Unit Code: | Federal Program Code:
*This information is subject to change prior to and/or during award
| 8 |
| How to respond to this bid posting: All responses must be uploaded to the COMMBUYS website (www.commbuys.com) for this bid, by the bid opening date (as listed below). Emailed responses will not be accepted. Responses not submitted to COMMBUYS on time will not be reviewed. No exceptions. If you need assistance with registering on COMMBUYS and/or uploading your response, please contact the COMMBUYS helpdesk at: OSDHelpDesk@mass.gov or 1-888-627-8283 / 617-720-3197. Be sure “No Bid” is unchecked when responding. Failure to do so may result in disqualification. |
| 9 |
| Bid opening date (all bids must be uploaded to COMMBUYS no later than the date and time below): |
Bid opening date: June 12, 2026| Bid opening time: 12:00 (Eastern Time) |_| AM / |_| PM |_| Check here if this is a Departmental Master Agreement (MA)Rolling Enrollment Bid (If bid is being set up as an MA, bids will be accepted on an on-going basis from the Date the Bid is Posted to the Final Open Date of: , 12:00 PM ET.
| 10 |
| Inquiries: |X| No / |_| Yes | Questions Submission Deadline Date: June 2, 2026 Time 5:00 (Eastern Time) |_| AM / |_| PM |
All Questions with corresponding Answers will be posted to COMMBUYS by: June 4, 2026 (Date only) Bidders must include the Alternate ID #, 27DAAEG1 - Due Diligence, in the subject line and send emails to erica.m.gonzales@mass.gov
Due Diligence Posting of Notice of Intent to Purchase a Proprietary Product or Service
The Massachusetts Department of Elementary and Secondary Education (“DESE” or “Department”) of the Commonwealth of Massachusetts announces its intent to Purchase a Proprietary Product or Service pursuant to the Commonwealth’s Due Diligence Posting policy, to contract for the following with the National Student Clearinghouse (“Offeror”), pending the results of this Notice of Intent (“Notice”):
Description The Offeror is the sole provider of a nationwide, central repository of information on the enrollment status and educational achievements of post-secondary students. The Department utilizes this information to fulfill state and federal data reporting requirements related to the post-secondary enrollment of Massachusetts public high school graduates.
The Department is posting this Notice rather than conducting a full procurement because the Department believes this opportunity represents best value to the Commonwealth and is utilizing this Due Diligence Posting to ensure that the process is open, fair and competitive.
Determination of Other Interested Vendors The intent of this posting is to determine if there are any other interested and qualified vendors. Any such vendors must submit documentation that they can also provide the same proprietary product or service.
Response Requirement and Deadline All Interested Vendors and Offerors interested in responding to this Notice, regardless of prior communications with the Department, must submit a Response to this posting containing evidence of their qualification and interest All required information must be submitted by: June 8, 2026 - 12:00 PM Eastern Time.
If, after the posting deadline has passed, interest is generated by this Notice, the Department will review all Responses and will determine whether they will: accept the offer from the Offeror.
Additional Terms Required for Doing Business with the Commonwealth (Forms are not due at the time of responding; will be required if awarded)
| Names of Standard Forms |
| Instructions |
| Instructions for Vendors Responding to Bids Electronically |
| Read; by submitting a response you agree to applicable information. |
| RFR - Required Specifications |
| Read; by submitting a response you agree to applicable information. |
| Prompt Payment Discount Form |
| Complete electronically and submit as an attachment to Quote. |
| Commonwealth Terms & Conditions |
| Read; by submitting a response you agree to information. |
| Contractor Authorized Signatory Listing |
| Review; if contract is awarded completed form will be required. |
| Authorization for Electronic Funds Transfer |
| If contract is awarded completed form will be required. |
| Request for Taxpayer Identification Number and Certification (W-9) |
| Review; if contract is awarded completed form will be required. |
| Standard Contract Form and Instructions |
| Review; if contract is awarded completed form will be required. |
Quote Submission Method Online Quote Submission via COMMBUYS is required. All Interested Vendors and Offerors must submit Quotes online using tools available only to Sellers registered in COMMBUYS. COMMBUYS provides Seller registration functionality at no charge. To register, go to www.COMMBUYS.com and click on the “Register” link on the front page. All Interested Vendors and Offerors who are awarded a contract resulting from this Notice, if any, will be required to maintain an active account during the duration of the Contract, by reviewing their registration information regularly and maintaining its accuracy.
COMMBUYS Quote Submission Training and Instructions The following resources are provided to assist Interested Vendors and Offerors in submitting Quotes:
· An online job aid on How to Create a Quote;
· Webcast video on How to Find Bids (Solicitations) and Submit Quotes (Responses) through COMMBUYS;
· Instructor-led trainings (ILT) and live webinar sessions on “How to Locate and Respond to Bids” may also be available. Check the OSD Training Courses schedule for Sellers/Business Entities for available locations, dates and times. Note that space is limited and pre-registration for trainings is required to attend. Follow instructions on the course schedule to register.
COMMBUYS Support Technical assistance is available during the procurement process. Every effort is made to respond to inquiries within one business day.
· Website: Go to https://www.commbuys.com/bso/view/login/login.xhtml and select the COMMBUYS Resource Center link offered under Key Resources.
· Email: Send inquiries to the COMMBUYS Helpdesk at OSDHelpDesk@mass.gov.
· Telephone: Call the COMMBUYS Help Desk at 1-888-MA-STATE (1-888-627-8283). The Help Desk is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on federal and state holidays.
Interested Vendors and Offerors are advised that COMMBUYS will be unavailable during regularly scheduled maintenance hours of which all users will be notified.
image1.gif image2.jpeg
File details come from the government source that posted it. Updated .