Request For Information - Allegan Solicitation - FCC Responses.xlsx
XLSX spreadsheet 26 KB Posted
- Attached to
- Allegan Field Office Demo - Renovation
- Solicitation number
- 273FCC24R0005
- Issued by
-
Federal Communications Commission
About this file
This document contains a technical inquiries and questions/response log for a solicitation involving the demolition and renovation of an Allegan Field Office. The Federal Communications Commission (FCC) is soliciting quotes for construction services including demolition of existing buildings and structures, removal of utilities, disposal of waste, and site restoration activities. The estimated price range for the project is between $450,000 to $550,000 and it will take place at 2559 Lincoln Rd. in Allegan, Michigan. Quotes must be submitted electronically to the FCC by January 31, 2024. A site visit is scheduled for January 18, 2024. The document addresses questions submitted by contractors regarding requirements for employee screening, permits, clean fill specifications, treatment of underground structures and utilities, landscaping requirements, and treatment of hazardous materials.
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RFI Answers
| TECHNICAL INQUIRIES AND QUESTIONS/RESPONSE LOG | |
| 273FCC24R0005 | Allegan Field Office Demolition & Renovation |
| Initial Comment | Government Response | Add Evaluation 1 | Add Evaluation 2 | ||||||||||||||||||||
| ID # | Discipline | DocType | Coordinating Discipline | Spec | Sheet / Detail | Doc Reference | Is Critical | PRIME Comment/Question | |||||||||||||||
| (Comment Text) | Submitted By | Date Submitted | Status | Government Comment | |||||||||||||||||||
| (Backcheck Text) | Submitted By | Date Submitted by Government | STATUS | ||||||||||||||||||||
| (Concur / Non-Concur / For Information Only / Check and Resolve) | DDB Response | ||||||||||||||||||||||
| (Discussion) | Potential Scope Impact | ||||||||||||||||||||||
| (Yes or No) | Potential Cost Impact | ||||||||||||||||||||||
| (Yes or No) | Potential Schedule Impact | ||||||||||||||||||||||
| (Yes or No) | Attachment | ||||||||||||||||||||||
| (List File Name) | Date Submitted by DDB | STATUS | |||||||||||||||||||||
| (Concur / Non-Concur / For Information Only / Check and Resolve) | DDB Response | ||||||||||||||||||||||
| (Discussion) | Potential Scope Impact | ||||||||||||||||||||||
| (Yes or No) | Potential Cost Impact | ||||||||||||||||||||||
| (Yes or No) | Potential Schedule Impact | ||||||||||||||||||||||
| (Yes or No) | Attachment | ||||||||||||||||||||||
| (List File Name) | Date Submitted by DDB | ||||||||||||||||||||||
| (b) | (c ) | (d) | (e ) | (f) | (g) | (h) | (i) | (a) | (b) | (a) *Required | (b) *Required | (c) *Option | (d) *Option | (e) *Option | (f ) *Option | (a) *Required | (b) *Required | (c) *Option | (d) *Option | (e) *Option | (f ) *Option |
| 1 | SOW | 5.5 SECURITY REQUIREMENTS | |||||
| Contractor personnel shall be able to obtain, and maintain throughout the life of the contract, a public trust position. See clause LOCAL-1 Security Requirements Suitability and Security Processing. | Contractor is unable to locate in the RFQ/SOW the clauses located in the RFQ the LOCAL clauses that are incorporated by reference. Acquistion.gov only provide references to the FAR clauses not Local Clauses. Please advise where these are able to be found. | DV Solutions | 01/15/24 | See Document Label LOCAL Clauses | |||
| 2 | SOW | 5.7 CONTRACTOR-FURNISHED PROPERTY | |||||
| All supplies, equipment, services, and other items that the Contractor requires to perform the work under this contract are the responsibility of the Contractor and shall be at the Contractor’s expense. Porta John is required as the facility cannot be used. | Is a Contractors Job Trailer required for this site? | DV Solutions | 01/15/24 | Not Required. | FCC | 1/24/24 | |
| 3 | SOW | 5.7 CONTRACTOR-FURNISHED PROPERTY | |||||
| All supplies, equipment, services, and other items that the Contractor requires to perform the work under this contract are the responsibility of the Contractor and shall be at the Contractor’s expense. Porta John is required as the facility cannot be used. | Is there a delegated spot for Porta John and Dumpsters or will the contactor work with the government after award for a lay down yard? | DV Solutions | 01/15/24 | Contractor shall coordinate with the government after award. | FCC | 1/24/24 | |
| 4 | SOW | 6.1.1 PROJECT MANAGEMENT PLAN | |||||
| The Contractor shall obtain and maintain all applicable state and municipal licenses, bonds, insurance, and permits required in order to perform all the services required under the contract. | Is this site locally owned or owned by the Federal government? | DV Solutions | 01/15/24 | Site is owned by the Federal Government. | FCC | 1/24/24 | |
| 5 | SOW | 6.1.1 PROJECT MANAGEMENT PLAN | |||||
| The Contractor shall obtain and maintain all applicable state and municipal licenses, bonds, insurance, and permits required in order to perform all the services required under the contract. | If Locally owned, what permits are known by the government that have to be provided? | DV Solutions | 01/15/24 | N/A Owned by Federal Government | FCC | 1/24/24 | |
| 6 | SOW | 6.1.3 UTILITIES: | |||||
| The Contractor shall review with government the locations and routes of all known utilities and conduits. | Will original site/As-Built Construction Drawings be provided? | DV Solutions | 01/15/24 | As-Built drawings for this site are not available. | FCC | 1/24/24 | |
| 7 | SOW | 6.1.3 UTILITIES: | |||||
| The Contractor shall review with government the locations and routes of all known utilities and conduits. | Please provide a list of all utilities contractors (phone, electric, etc.) for local companies so disconnects can be requested from proper companies. | DV Solutions | 01/15/24 | Utility providers and account information will be provided after award. | FCC | 1/24/24 | |
| 8 | SOW | 6.1.3 UTILITIES: | |||||
| Any services in the main building currently supporting the HFDF hut, shall be disconnected from the main building, and reconnected in securable outdoor boxes to maintain service. | Are these existing or does subcontractor supply? | DV Solutions | 01/15/24 | This is the scope of the contractor (and/or subs). | FCC | 1/24/24 | |
| 9 | SOW | 6.1.3 UTILITIES: | |||||
| Any services in the main building currently supporting the HFDF hut, shall be disconnected from the main building, and reconnected in securable outdoor boxes to maintain service. | Is an H-Frame required to be installed? | DV Solutions | 01/15/24 | The contractor may propose options to meet the scope provided the appropriate codes and standards are met. | FCC | 1/24/24 | |
| 10 | SOW | 6.1.3 UTILITIES: | |||||
| It is critical to ensure that all utilities that feed the hut are re-routed directly to the hut and tested with HFDF as functional prior to disconnection/demolition and have only minimal interruption of service (both power and telco) to the HFDF hut. | Does the facility have personnel to test or does subcontractor supply? | DV Solutions | 01/15/24 | Functional testing of the rerouted utilities is the scope of the contractor. The government will monitor the HFDF hut and report it's operational status during the disconnect/reconnect window. | FCC | 1/24/24 | |
| 11 | SOW | 6.1.3 UTILITIES: | |||||
| Once the demolition is complete, the Contractor shall provide an image (Google Earth, etc.) of the site showing approximate locations of remaining but capped underground piping, and/or utilities. Image shall also show areas where the Contractor has identified or suspects soil contamination. | Shall contractor provide GPRS before and after site completed? | DV Solutions | 01/15/24 | The government requires the approximate locations. GPRS is not a specific requirement. | FCC | 1/24/24 | |
| 12 | SOW | 6.1.3 UTILITIES: | |||||
| Once the demolition is complete, the Contractor shall provide an image (Google Earth, etc.) of the site showing approximate locations of remaining but capped underground piping, and/or utilities. Image shall also show areas where the Contractor has identified or suspects soil contamination. | Does the government want a stamped survey for As-Built drawings of locations? | DV Solutions | 01/15/24 | Stamped As-Built drawings are not a requirement. | FCC | 1/24/24 | |
| 13 | SOW | 6.2.1 DEMOLITION OF BUILDINGS AND STRUCTURES | |||||
| All basements, foundations and slabs associated with the buildings shall be excavated and removed to an approved minimum depth from typical grade. | Will depth be given upon award and will this depth affect the ground freeze? | DV Solutions | 01/15/24 | The minimum depth is what is required by code . | FCC | 1/24/24 | |
| 14 | SOW | 6.2.1 DEMOLITION OF BUILDINGS AND STRUCTURES | |||||
| Remove and dispose of existing unused wooden masts and structures. The lightning arrester (LA) poles surrounding the HFDF hut are not in scope. | If power is fed to/from any LA poles, is subcontractor required to remove power fed? | DV Solutions | 01/15/24 | Cap as required by code. | FCC | 1/24/24 | |
| 15 | SOW | 6.2.1 DEMOLITION OF BUILDINGS AND STRUCTURES | |||||
| Remove and dispose of existing unused wooden masts and structures. The lightning arrester (LA) poles surrounding the HFDF hut are not in scope. | Please provide a copy of As-Built drawings for grounding system. | DV Solutions | 01/15/24 | As-Built drawings for this site are not available. | FCC | 1/24/24 | |
| 16 | SOW | 6.2.1 DEMOLITION OF BUILDINGS AND STRUCTURES | |||||
| Remove and dispose of existing metal antenna, slab, and guide wires. Trees can be removed to access the structure for demolition. | Is this a tower of some sort? | DV Solutions | 01/15/24 | It is a metal antenna in figure 10 of the SOW and identified as a Conical Antenna in figure 1 (site image) | FCC | 1/24/24 | |
| 17 | SOW | 6.2.1 DEMOLITION OF BUILDINGS AND STRUCTURES | |||||
| Remove and dispose of existing metal antenna, slab, and guide wires. Trees can be removed to access the structure for demolition. | If guide wires present, are anchors to be removed or cut below grade? | DV Solutions | 01/15/24 | Removed per 6.2.1. | FCC | 1/24/24 | |
| 18 | SOW | 6.2.1 DEMOLITION OF BUILDINGS AND STRUCTURES | |||||
| Provide grass seed over the filled demolition areas at a rate of 8 – 10 pounds per 1,000 square feet (actual may be determined with COR based on type of grass seed selected or sod) | What is preferred, seed or sod? | DV Solutions | 01/15/24 | Seed is preferred. | FCC | 1/24/24 | |
| 19 | SOW | 6.2.1 DEMOLITION OF BUILDINGS AND STRUCTURES | |||||
| Provide grass seed over the filled demolition areas at a rate of 8 – 10 pounds per 1,000 square feet (actual may be determined with COR based on type of grass seed selected or sod) | Is this a required maintenance for seed/sod? | DV Solutions | 01/15/24 | Maintenance beyond initial seeding is not a requirement. | FCC | 1/24/24 | |
| 20 | SOW | 6.2.1 DEMOLITION OF BUILDINGS AND STRUCTURES | |||||
| Provide grass seed over the filled demolition areas at a rate of 8 – 10 pounds per 1,000 square feet (actual may be determined with COR based on type of grass seed selected or sod) | Is there a warranty that needs to be provided for seed/sod? | DV Solutions | 01/15/24 | None beyond any manufacturer warranty. | FCC | 1/24/24 | |
| 21 | SOW | 6.2.1 DEMOLITION OF BUILDINGS AND STRUCTURES | |||||
| Provide grass seed over the filled demolition areas at a rate of 8 – 10 pounds per 1,000 square feet (actual may be determined with COR based on type of grass seed selected or sod) | What type of seed/Sod does the government want us to provide? | DV Solutions | 01/15/24 | Contractor shall recommend a grass seed that best matches the local ecosystem. | FCC | 1/24/24 | |
| 22 | SOW | 6.2.1 DEMOLITION OF BUILDINGS AND STRUCTURES | |||||
| Install, level, and compact clean fill and six inches of stone-free topsoil to ensure compaction of final grade and matching to existing grade. | Does the contractor have to provide soil tests for clean fill before installation? | DV Solutions | 01/15/24 | No. | FCC | 1/24/24 | |
| 23 | SOW | 6.2.1 DEMOLITION OF BUILDINGS AND STRUCTURES | |||||
| Install, level, and compact clean fill and six inches of stone-free topsoil to ensure compaction of final grade and matching to existing grade. | If so, what tests are required for the soil to be classified as clean? | DV Solutions | 01/15/24 | N/A. | FCC | 1/24/24 | |
| 24 | SOW | 6.2.3 DISPOSAL: |
The Contractor shall ensure construction debris is separated and disposed of in accordance with all Local, State, and Federal guidelines. Disposal fees are the responsibility of the Contractor. In supporting this effort, the Contractor shall:
| Dispose of any universal wastes (fluorescent bulbs, ballasts, mercury switches), hazardous wastes (lead, asbestos, PCBs) as identified, and environmental waste per Contractor’s disposal plan. All waste streams will be disposed of in accordance with all Local, State, and Federal guidelines. Performance Standard: A signed receipt by the disposal site operator will be returned to the COR within thirty (30) days of disposal. The receipt will indicate the date of receipt, and the quantity of material received. The receipt will also indicate the condition of the materials as delivered to the landfill and the location where the debris will finally rest. | In past experience, the FAA has stopped subcontractors from removing ANY and ALL contaminated soils and concrete. Is this applicable for this site? | DV Solutions | 01/15/24 | If hazardous materials or contaminated soil has been discovered, it is the responsibility of the contractor to dispose of it according to local, state and federal law per the SOW. | FCC | 1/24/24 | |||||||
| 25 | SOW | 6.2.3 DISPOSAL: | |||||||||||
| Execute and maintain the practice of removing and legally disposing offsite all construction debris from site as soon as possible while work is ongoing. Do not allow items and debris to accumulate excessively before disposal. | Is this something that can be done once per week or does this need to be done daily? | DV Solutions | 01/15/24 | Contractors discretion. Do not allow items and debris to accumulate excessively before disposal. | FCC | 1/24/24 | |||||||
| 26 | SOW | 7.1.1 EMPLOYEE SCREENING | |||||||||||
| The Contractor shall screen all employees and perform background checks on all employees, agents, and subcontractors prior to sending them to work for FCC. | Historically, these screens were performed by DoD agencies when doing a background check for badges. What type of background check has to be performed by the contractor? | DV Solutions | 01/15/24 | See clause LOCAL-1 Security Requirements Suitability and Security Processing. | FCC | 1/24/24 | |||||||
| 27 | SOW | 7.1.1 EMPLOYEE SCREENING | |||||||||||
| The Contractor shall screen all employees and perform background checks on all employees, agents, and subcontractors prior to sending them to work for FCC. | What are disqualifications for this site? | DV Solutions | 01/15/24 | See clause LOCAL-1 Security Requirements Suitability and Security Processing. | FCC | 1/24/24 | |||||||
| 28 | SOW | 7.1.1 EMPLOYEE SCREENING | |||||||||||
| The Contractor shall screen all employees and perform background checks on all employees, agents, and subcontractors prior to sending them to work for FCC. | Is this requirement, something the FCC is consider removing to reduce the cost of the proposal as this additional cost will have to be captured within the proposal? | DV Solutions | 01/15/24 | No. | FCC | 1/24/24 | |||||||
| 29 | SOW | 7.1.2 ADEQUATE PERSONNEL | |||||||||||
| The Contractor shall provide sufficient personnel, both in number and qualifications to perform all the necessary work. | What qualifications are required for the contractor to submit to the FCC? | DV Solutions | 01/15/24 | Industry standard accepted qualifications for the designated position. | FCC | 1/24/24 | |||||||
| 30 | SOW | General | Will any signage be required on Lincoln Road for notification of construction? | DV Solutions | 01/15/24 | A traffic plan is included in the SOW (section 6.1.1) a traffic plan can include signage but is not required. | FCC | 1/24/24 | |||||
| 31 | SOW | General | Is a stamped survey of the entire site required to provide the FCC of As-Built topo of the site? | DV Solutions | 01/15/24 | No. | FCC | 1/24/24 | |||||
| 32 | - | SITE VISIT | Where does the power come from for the buildings? | DV Solutions | 01/19/24 | Contractor to determine. | FCC | 1/24/24 | |||||
| 33 | - | SITE VISIT | What structure (s) actually stay? | DV Solutions | 01/19/24 | HFDF Hut. | FCC | 1/24/24 | |||||
| 34 | - | SITE VISIT | Will all the structures be cleaned out before structures to be demolished? | DV Solutions | 01/19/24 | No, items left inside the structures are to be disposed of as part of demolition. | FCC | 1/24/24 | |||||
| 35 | - | SITE VISIT | Where does the existing power need to be moved to and capped off? | DV Solutions | 01/19/24 | This location shall be proposed by the contractor to facilitate the reroute requirements. | FCC | 1/24/24 | |||||
| 36 | - | SITE VISIT | Does all power conduit that is in ground thru out the entire site need to be dug up and back filled ? | DV Solutions | 01/19/24 | No, the hut needs to maintain power before and after demolition. | FCC | 1/24/24 | |||||
| 37 | - | SITE VISIT | What kind of clean back fill dirt needs to be used? | DV Solutions | 01/19/24 | Contractor to propose based upon local area soil conditions and environment. | FCC | 1/24/24 | |||||
| 38 | SITE VISIT | There are several relatively large trees near the main building, are these meant to be removed, or equally important, are they meant to be protected and left? | J&B Sourcing | 01/19/24 | Trees may be removed if necessary to access buildings and structures for demolition, but removal and protection is not required. See section 6.2.1 | FCC | 1/24/24 | ||||||
| 39 | SITE VISIT | There was a significant amount of material left inside most of the buildings, will all interior debris be included in the demolition, or is that going to be handled separately? | J&B Sourcing | 01/19/24 | Items left inside the building structures are to be included with the demolition and disposed of. | FCC | 1/24/24 | ||||||
| 40 | SITE VISIT | Is all of the asphalt meant to be removed, including the driveway, or is any of it meant to remain at the site? | J&B Sourcing | 01/19/24 | The driveway up to the gate/fence shall remain. Asphalt within the fenced perimeter is to be removed. | FCC | 1/24/24 | ||||||
| 41 | SITE VISIT | Just for confirmation, Everything onsite is to be disposed of as per SOW ? | ALSI | 01/19/24 | All items within the in-scope buildings and the surround area is to be removed. The HFDF Hut and surrounding antenna array equipment and LA poles are out of scope. | FCC | 1/24/24 | ||||||
| 42 | SITE VISIT | Is there an existing land survey or Civil plan with utilities ? | ALSI | 01/19/24 | No. | FCC | 1/24/24 | ||||||
| 43 | General | Utilities that feed the hut are rerouted directly to the hut and tested with HFDF as functional prior to disconnect/demo. Minimal interruption of service both power and telco. | Thomas Clark | 01/19/24 | |||||||||
| General | - Who is responsible for this reconnect and test.? | The contractor. | FCC | 1/24/24 | |||||||||
| General | o Licensed electrical contractor ? | Electrical contractor that is licensed is required. | FCC | 1/24/24 | |||||||||
| General | o Representative from the FCC ? | A representative from the FCC will be kept in the loop at all times during disconnect, reconnect, and testing of the HFDF hut. | FCC | 1/24/24 | |||||||||
| o Consumers Energy? | Upon award the utility account information will be provided. |
| 44 | General | Services in the main building currently supporting the HFDF hut shall be disconnected from the main building and reconnected in a securable outdoor box to maintain service. | Thomas Clark | 01/19/24 | |||
| - Who supplies this box? | The contractor. | FCC | 1/24/24 | ||||
| - Are there any specific specifications or requirements for the type of box? | No. Contractor to propose solution. | FCC | 1/24/24 | ||||
| - Are there specifications to where and how this box needs to be located? | No. Contractor to propose solution. | FCC | 1/24/24 |
| 45 | General | Remove and dispose of existing incinerator and oil/fuel tanks as applicable. | Thomas Clark | 01/19/24 | |||
| - Are there any known underground storage tanks? | A fuel tank behind the attached garage may exist as a generator was previously in that location. | FCC | 1/24/24 |
| Manhole structure and bollards. | |||||||
| 46 | General | - Was there a structure sitting on top of the bollards? Curious to why there are no weeds or grasses growing inside the square. | Thomas Clark | 01/19/24 | No the manhole top is exposed. There is an underground manhole of unknown use in this location. Contractor to determine its function and coordinate with the government prior to demolition. | FCC | 1/24/24 |
| - If it is a manhole cover for a storage tank or catch basin is there any idea what it may contain, or its overall size? | Unknown. Contractor to examine and coordinate with the government prior to demolition. | FCC | 1/24/24 |
| 47 | General | Clean, prepare, grade, fill, level and COMPACT the demolition area to ensure industry standard compaction is achieved prior to the installation of clean fill. | Thomas Clark | 01/19/24 | |||
| - Can you clarify the density percentage you would like to achieve? If 95% and above it would require an engineered product. | Contractor to provide proposed solution considering the government's intent is to return the area to a natural state. | FCC | 1/24/24 |
| 48 | General | Old Transmitter buildings. | |||||
| - Have these already been decommissioned? | Thomas Clark | 01/19/24 | This building is not in use and is to be demolished per scope in SOW. | FCC | 1/24/24 |
49 General Are there any land surveys or site plans available that we can get access to prior to bid deadline? Thomas Clark 01/19/24 No. FCC 1/24/24
File details come from the government source that posted it. Updated .