Rehabilitation and Upgrading of Hasa wellhead structures and pump stations in Tafilah Governorate.pdf

INVITATION TO TENDER

1. This invitation of tender is opened by Water Authority of Jordan (WAJ) (hereinafter called “Employer”) to tender for the project of Rehabilitation and Upgrading of Hasa wellhead structures and pump stations in Tafilah Governorate and as detailed below (hereinafter called "Project") Tnder No.27/2024 for:

a) Qualified Local Contractors classified by the GTD as First Grade in the field of water and wastewater and First Grade in the field of "Electromechanical and renewable energy" (single or in Joint Venture). Tenderer may be a firm that is a private entity or any combination of such entities in the form of a joint venture (JV) under an existing agreement or with the intent to enter into such an agreement supported by a letter of intent. In the case of a joint venture, all members shall be jointly and severally liable for the execution of the Contract in accordance with the Contract terms. The JV shall nominate a Representative who shall have the authority to conduct all business for and on behalf of any and all the members of the JV during the bidding process and, in the event the JV is awarded the Contract, during contract execution.

Number of members in a JV is limited to two only.

b) International contractor subjected to USAID geographical code 937. International contractor shall form a Joint Venture with a qualified local Contractor classified by the GTD as First Grade in the field of water and wastewater and First Grade in the field of "Electromechanical and renewable energy" to be eligible to participate in this tender. The percentage of the local contractors contribution shall be not less than 35%.

c) Nationality of the main Contractors, Joint venture partners and\or Sub-contractor shall comply with geographic USAID code #937 (The United States, Jordan (the cooperating/recipient country), and developing countries other than advanced developing countries, but excluding any countries that is prohibited source.

2. The eligible Tenderers shall have an experience within the last 7 (seven) years in Supply, Installation and commissioning of Pump stations and SCADA Systems. Supply and Install Contracts must be proved by copies of contract agreements and Certificates of completion.

3. The eligible Tenderers shall have a clean record for the past 5 (five) years in terms of contract termination, liquidation of guarantees, and delay in works exceeding 30% duration of the contract period and must not be blacklisted neither by the GTD in the water sector, nor by WAJ. Upon request, the Tenderer shall submit documentary evidence to proof this requirement.

4. Bidders must disclose any potential conflicts of interest related to the procurement process. This includes relationships with government officials or other bidders that could influence fair competition.

5. Tender Documents, 1 hard copy and 1 soft copy, can be purchased from the Water Authority (WAJ) at the address noted below starting from (22/7/2024 From (10:00a.m to 2:00pm) for the non-refundable fee of (500.) JDs per set. The document should be collected by an authorized representative. The last day for purchasing tender documents is (25/7/2024 From (10:00a.m to 2:00pm).

Water Authority of Jordan Shmeisani - Behind the Marriott Hotel PO.Box: 5012 Amman-11181, Jordan Attn: Eng. Hussam AL- Duwaik Email: Hussam I. Alduwaik <Hussam_Alduwaik@mwi.gov.jo> Tel: +962 6 5680100 / +962 6 5.683100 Fax: +962 6 5679143

6. The Employer may organize a pre-tender meeting, on 28/7/2024 (10:00A:M), at the location of Hasa Pumping Station #1. The Employer may conduct a Site visit concurrently with the pre-tender meeting to the locations of the other Pumping stations.

7. Tenderers are responsible for their own transportation to the site. Tenderers are responsible to take all necessary Safety measures on their expense during site visit.

8. Tenderers shall attempt to bid based on their financial and economic eligibility, experience, resource availability as well as quality of supplies offered according to the technical specifications.

9. Inquiries related to the tender documents shall be sent to WAJ, Eng. Hussam Al-Duwaik via email addressed above, before Wednesday 31/7/2024. Tenderers are obliged to follow up the issuance of any addenda to the tender documents or answers to inquiries issued by WAJ official e-mail letter.

10. The scope of work comprises the supply, install, test, integrate and commission of all required materials to implement the project components. The Contractor shall be fully responsible for providing all necessary materials for completion of the work. The focus of the project is to upgrade and rehabilitate the exiting Well head structures and the existing civil, electromechanical works in the existing pumping stations (12 wells, three pumping stations) including all required material and resources.

11. The contractor will be responsible for the following:

Rehabilitation and Upgrading of Three Exiting Pumping Stations (HASA PS#1, HASA PS#2, and HASA PS#3) including all mechanical, electrical, SCADA, finishing works, and any other work for the pumping houses, operator houses, tanks and facilities needed to complete the Work. Hasa 1 And 2 contain Four pumps each of 400 m3/hr (3 duty and 1 standby). Pump Station Hasa 3 contain Six pumps each of 300 m3 /hr (4duty and 2standby) Three of them Pump water to AL-Eis Reservoir and the remaining pump water to Ein Al Baida Reservoir in Tafilah.

The scope includes the upgrading of the wellhead structures for the existing wells (12NOs.):

Wells No. 1-8: Rehabilitate the exiting electrical room, valve chamber, electromechanical items, Fences and gates, asphalted yards and all needed for functional work.

Wells No. 9-12: Construction of new electrical room, valve chambers, electromechanical items and equipment, fences and gates, asphalted yards, lighting and all needed for functional work.

In addition to Implementing SCADA for the Pumping stations and wells including procurement, installation, programming, and commissioning of a new local SCADA System at the location of Hasa PS1, including but not limited to monitoring and control of the wells, reservoirs, FCVs actuated valves, smart bulk and pumping station flow meter, Remote Terminal Unit RTU)/Programmable Logic Controller (PLC), Electrical Panels and instruments. This new local SCADA System shall be connected to the new local SCADA to be implemented at Tafileh and this shall be connected to Aqaba main SCADA, as per technical specifications requirements which will be provided to the winning bidder.

Full Replacement of the Chlorination system at Hasa PS3.

Ensure that the upgraded and rehabilitated systems comply with relevant engineering standards, regulations, and best practices.

Rehabilitation of existing administrative Offices including all finishes, doors, windows, air conditioning, in addition to all associated plumbing systems (Water & Sewerage and Drainage):

• Operators’ room

• Kitchenette

• Bathroom

• Rehabilitation/implementation of Paved areas for access, and sidewalk fence and gate where indicated in the Tender Documents.

PROJECT LOCATION

The wellfield and the Pumping Stations located in Hasa/Tafilah Governorate Table 1-1 below shows the ground levels for all pump stations and main reservoir and the difference in levels between each subsequent proposed facility.

Location Ground Level (m) Difference in level (m) Hasa PS1 897 Hasa PS2 1043 146 Zabda Reservoir 1153 110 Hasa PS3 1234 191 Al Eis Reservoir

1287 53

Al Harir Reservoir 1375 141 Table 1-1: Ground levels for Pump Stations and Main Reservoir

For details of the scope of work the Bidder should consult Volume (II) “Technical Specification” and Volume (III) “BOQs” and Volume IV “Drawings”, included with this REQUEST FOR PROPOSALS

(RFP).

12. All tenders must be accompanied by a Tender Security of JOD 70,000 Jordanian Dinar valid for

180 days (6 months), starting from the submission date, Wednesday 14/8/2024. The original guarantee has to be attached to the original offer from the contractor (copies to the copies)

The tender must be delivered to:

Water Authority of Jordan Shmeisani - Behind the Marriott Hotel PO.Box: 5012 Amman-11181, Jordan Attn: Eng. Hussam Duwaik Email: Hussam I. Alduwaik <Hussam_Alduwaik@mwi.gov.jo> Tel: +962 6 5680100 / +962 6 5.683100 Fax: +962 6 5679143

13. The Tenderer shall enclose Envelope No. 1 and Envelope No. 2 of the original in a sealed outer envelope marked “ORIGINAL”. The two envelopes that make up the two copies shall be placed in a sealed outer envelope marked “COPY”. Both outer envelopes shall then be placed in an outer package strong enough to protect the contents during transport and handling.

14. No Tender received after 14/8/2024 shall be accepted or considered by the Management Technical Committee.

At 14/8/2024, first the envelope No. 1 - Technical Offer, will be opened and a Technical Committee will evaluate the technical tenders. The Envelope No.2 - Financial Offer will be opened after the technical evaluation of only those tenderers who pass the Technical Evaluation based on the documents required under Section (1) of this document: I INSTRUCTIONS TO TENDERERS, and found entirely administratively and technically responsive and, in a separate meeting.

15. When submitting a Tender, the Tenderer is requested to advise the date and mode of dispatch. This, however, shall in no way limit the Tenderer's responsibility for the timely arrival of his Tender at the Employer’s address as follows.

Water Authority of Jordan Shmeisani - Behind the Marriott Hotel PO.Box: 5012 Amman-11181, Jordan Attn: Eng. Hussam Duwaik Email: Hussam_Alduwaik@mwi.gov.jo Tel: +962 6 5680100 / +962 6 5.683100 Fax: +962 6 5679143

16. The Employer will not be responsible for lost and/or undelivered documents sent by mail or similar means.

17. The Employer reserves the right to accept or reject any offer, and to annul the tender and cancel the procurement process at any time, without thereby incurring any liability to Tenderers.

18. All information provided/submitted by the tenderers shall be accurate, correct and duly certified.

19. The project is funded by the United States Agency for International Development (USAID) by which Water Authority (WAJ) has entered into an agreement which has a fixed timeframe and payment schedule payable to WAJ as detailed in Volume II – Supplementary Particular Conditions

Item Description Date 1 Announcement – Invitation Letter 22/07/2024

2 Purchasing Tender Documents 22/07/2024-25/07/2024 from 10.00 to 14.00 hours Jordanian local time

3 Site Visit and pre-tender meeting 28/07/2024 at 10:00 Am

4 Questions and Inquiries from tenderers about the Tender up to date 31/07/2024

5 Submission of Bids by bidders 14/08/2024 at 12:00pm Jordinian Local Time

INVITATION TO TENDER